Programme Data Assistant, Service Contract - SC5, Regional Bureau for Eastern Africa (RBN)

.

SAVING LIVES. CHANGING LIVES.

WHAT IMPACT WILL YOU HAVE WORKING WITH US?

The United Nations World Food Programme (WFP) seeks individuals of the highest integrity and professionalism who share our humanitarian principles.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, color, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

WFP does not charge a fee for any of the stages throughout the recruitment & selection process.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The WFP Regional Bureau for East Africa (RBN) is based in Nairobi and provides strategic direction, technical guidance, resource mobilization, and management support to WFP operations and activities in ten countries: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, Sudan, South Sudan, and Uganda.

BACKGROUNG AND PURPOSE OF THE ASSIGNMENT

The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. The WFP Regional Bureau for Eastern Africa (RBN) is based in Nairobi and provides strategic direction, technical guidance, resource mobilization and management support to WFP operations and activities in ten countries: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, South Sudan, Sudan, and Uganda. The Regional Bureau aims at strengthening the quality, timeliness, and use of operational programme data in corporate systems for the region to ensure increased quality and accountability of the Country Strategic Plan (CSP) implementations and Cooperating Partners (CP) management to achieve Zero Hunger. The Programme Cycle Management (PCM) team under the larger Regional Programme Unit in the RBN needs to fill the Programme Data Associate position. Under the general guidance and supervision of PCM Programme Data Officer, the role will coordinate and deliver a full range of specialised data related support services to country offices, CP management and Corporate Reporting workstreams in RBN.

KEY ACCOUNTABILITIES (not all-inclusive)

The Programme Data Assistant reports to the Regional Programme Data Officer and is expected to:

1. Provide guidance and support to country offices under the Regional Bureau of Nairobi in ensuring monthly CP distribution data is timely and correctly captured in corporate systems. 2. Guide Country Offices in ensuring Cooperating Partner distribution data is reconciled with data from other corporate systems through collaboration with other relevant units and technical teams. 3. Support country offices in the region to provide logical beneficiary estimates on quarterly basis for corporate reporting and management decision making.

4. Support and coordinate country offices programme data team in preparation, review and validation of financial closure report by ensuring the distribution closing stock held by CPs is accurately captured. 5. Support in enhancing capacity of other RBN data users in accessing, extracting and analyzing output data from WFP programmes managed by cooperating partners through corporate systems. 6. Support in programme design through review of Needs Based Plan and Other Output plan data during the formulation and revision of Country Strategic Plans design. 7. Routinely review and analyze basic CP data to be utilized by cross-functional units. 8. Routinely analyze and enhance the regional CP management dashboard ensuring KPIs are updated accordingly 9. Produce and analyze quarterly CPs performance based on FLA commitments against expenditures including transfers distributed

DELIVERABLES AT THE END OF THE CONTRACT

• All programme output data from CPs is updated and validated on monthly basis in WFP corporate system in readiness for corporate reports. • Food and Cash-Based Transfer (CBT) distribution data from different corporate systems is reconciled on quarterly basis to the acceptable corporate level. • COs unique planning and actual beneficiary numbers available for corporate reporting. • Annex 8 of every CO financial closure report is timely updated with reconciled data on closing stock held by partners. • Validate Needs Based Plans (NBP) and Other Output Plan (OOP) documents for each CO in the region. • CP Performance dashboard with updated data. • Quarterly CP performance document is produced on quarterly basis.

STANDARD MINIMUM QUALIFICATIONS

Education: The candidate must have an undergraduate degree in business management, data science, computer science, statistics, information management or other field relevant to international development assistance, and/or trainings/courses in statistics or other related fields.

Experience: At least two years relevant experience in programme management and technical research. Experience in analysing complex data to inform programme. Exposure to WFP country level programming is considered an asset.

Language: Fluency in written and spoken English required. Intermediate knowledge of another official UN language is beneficial.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

1) Proficiency in Windows, Office O365, (MS Teams, Word, Excel, PowerPoint, Outlook, Access) and other applications related to blogging. 2) General knowledge of UN system policies, rules, regulations, and procedures governing administration. 3) Excellent writing and communication skills. 4) Excellent knowledge of visualization tools such as Tableau and SAP BI. 5) Knowledge of Monitoring and Evaluation principles. 6) Ability to work independently and under tight deadlines. 7) Ability to work effectively with people of different national and cultural backgrounds.

WFP LEADERSHIP FRAMEWORK BEHAVIOURS

Leads by Example with Integrity

• Upholds WFP values, principles, and standards - Demonstrates and encourages others to uphold the WFP values, principles and standards
• Respects others and values diversity - Values diversity using respectful and inclusive language, and encourages others to do the same
• Stays focused and calm under pressure - Stays focused and calm when under pressure and encourages others to do the same
• Demonstrates humility and a willingness to learn - Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on Commitments

• Delivers results for maximum impact - Holds self and/or others accountable for the delivery of results
• Delegates appropriately - Delivers results against delegated tasks and seeks guidance and support where needed
• Adapts readily to change - Responds readily to change adjusting work as needed

Fosters Inclusive and Collaborative

• Is inclusive and collaborative - Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
• Gives timely and constructive feedback - Supports development for others by giving timely and constructive feedback
• Builds and shares new perspectives - Listens attentively to others to capture, learn, build and share new perspectives

Applies Strategic Thinking

• Communicates and fulfils WFP’s vision - Fulfils WFP’s vision and is able to explain how their objectives support the vision
• Embraces curiosity and new ways of doing things - Demonstrates curiosity, and proposes new ways of doing things when relevant
• Analyses and evaluates data - Gathers data and shares knowledge to inform team decision making
• Considers the impact of decisions - Implements decisions and asks questions to understand the impact for wider objectives

Builds and Maintains Sustainable Partnerships

• Builds partnerships
• Acts professionally with external partners
• Collaborates to deliver common objectives
• Works together with partners to deliver common goals

TERMS AND CONDITIONS

Type of contract: Service Contract (SC5)

Unit/Division: Project Cycle Management/WFP Regional Bureau for East Africa (RBN)

Duty Station(City, Country): Nairobi, Kenya

Duration of contract: 12 months

DEADLINE FOR APPLICATIONS

18th May 2023

.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.