Programme Associate, Women Peace and Security and Humanitarian Action (Filipino national only)

Contract

This is a SC-6 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-6 contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Reporting to the Philippines Country Programme Coordinator, the Programme Associate will provide quality assurance and overall coordination of the support for WPS portfolio, including Women Peace and Humanitarian Funds among other projects. The incumbent will provide support to the members of the WPS-HA team in the Philippines in the development and implementation of effective programmes consistent with UN Women rules and regulations. S/he contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate will work in close collaboration with the Operation Associate, in the Philippines Office and regional ASEAN-WPS programme that include the Philippines country implementation and resolve complex operation and finance-related issues and exchange of information.

Duties and Responsibilities

1. Provide administrative and logistical support to the formulation and management of programmes

• Coordinate and lead overall administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements of the WPHF and WPS portfolio in the Philippines;
• Provide technical guidance to the executing agencies on routine delivery and reporting of programme supported activities and finances;
• Prepare information for the audit of the programme and support implementation of audit recommendations;
• Ensure finance and operational compliance of the Philippines office in close coordination with ROAP Operation/Finance team
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

2. Provide administrative support to the financial management of the Programme Unit and ensure coordination across different Programme Teams

• Create projects in Atlas, prepare budget revisions, revise project awards and status, and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of the programme; including the finalization of FACE forms;
• Review financial reports, and prepare non-PO vouchers for development projects;
• Process payment for consultants;
• Maintain internal expenditures control system;
• Create requisitions in Atlas for development projects; register good receipts in Atlas;
• Assist in the preparation and follow up of cost-recovery bills in Atlas.

3. Provide administrative support to the Programme Unit

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Assemble briefing materials and prepare PowerPoint slides and other presentations.

4. Facilitate knowledge building and knowledge sharing

• Lead the overall administrative support synthesis of lessons learnt and best practices related to programme management and finance;
• Provide overall administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Key Performance Indicators:

• Timely and accurate support to events, workshops, and missions
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures
• Timely recording of overall programme unit finances
• Timely and accurate tracking of data for CO management and donor purposes
• Quality maintenance of internal systems

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Good knowledge of programme management
• Ability to administer and execute administrative processes and transactions
• Ability to create, edit and present information in clear and presentable formats
• Ability to manage data, documents, correspondence and reports information and workflow
• Strong financial and budgeting skills
• Strong IT skills

Required Skills and Experience

Education:

• Completion of secondary education required.
• Bachelor’s degree in Business or Public Administration is an asset.

Experience:

• At least 6 years of progressively responsible experience in administration or programme management/support.
• Experience in working in a computer environment using multiple office software packages.
• Experience in the use of ATLAS is an asset.
• Experience in supporting a team.

Language Requirement:

• Fluency in English and national language is required.
• Knowledge of the other UN official working language is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/en/about-us/employment/application-process Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Only shortlisted candidates will be notified.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)