Programme Associate (Limited to nationals of Mexico only)

Contract

This is a GS-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 2,530 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background

This job description is a direct response to UNDP’s improved business model in Mexico. It reflects a new office structure that has recently been put in place to support the vision expressed in an emerging portfolio of Country Office (CO) programmes and to facilitate a more collaborative approach to work across the office and with external partners. This structure is also designed to provide the foundation for a new emphasis on sub-national level work, support higher delivery rates, and to transform UNDP into a learning organization and ‘fit-for-purpose’ to deliver on Agenda 2030 which in turn will support national sta? and institutional capacity development.

By supporting Mexico’s State Governments to integrate the 2030 approach into their planning and budgeting processes, and the whole public policy cycle, UNDP advances inclusion and equality in the country. Also, as an engagement strategy, this is expected to allow new areas of joint work to be identified. Also, the CO has been tailoring localized integral solutions to specific sustainable development issues and is crafting methodologies and toolboxes to get those solutions ready to be deployed and escalated in other geographical areas.

The diversification and localized solutions strategy initially increase the number of initiatives to be managed by the CO, many of which handle small budgets to be allocated in a wide set of activities. This combination requires excellent programme management and oversight of operational processes and an organizational structure ready to deliver and scale results.

Under the guidance and direct supervision of the G7 Programme Associate and in close coordination with Programme Analyst in the Programme Unit , this position supports the design, planning and management of the Programme Unit and facilitates programme implementation.

The Programme Associate interacts with the counterparts and project teams promoting a client-oriented approach consistent with UNDP rules and regulations. The Programme Associate also works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving programme-related issues and delivering information.

S/he works in close collaboration with programme and operations colleagues as well as the quality assurance and reporting team as well as operations team. S/he liaises with programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP programme implementation.

The incumbent is expected to display initiative, a positive approach and a strong client orientation. As such, s/he might be required to undertake other emerging tasks and additional duties as required by direct supervisor or senior management.

Duties and Responsibilities

1) Supports formulation of Sustainability Portfolio programme strategies and implementation of the Country Programme Action Plan, focusing on achievement of the following results:

• Collection, analysis and presentation of background portfolio-related information for preparation of CCA, UNSDCF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC).
• Presentation of background information for formulation of portfolio-related information for the country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.

2) Provides effective support to management of the CO sustainability programme focusing on the achievement of the following results:

• Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
• Provision of guidance to the executing agencies on the routine implementation of projects.
• Presentation of information for audit of projects, supports implementation of audit recommendations on matters related to the portfolio.

3) Provides administrative support to the Sustainability Programme team focusing on achievement of the following results:

• Review of NIM projects Financial Reports; preparation of non-PO vouchers for development projects.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
• Making budget check for requisitions, POs, and vouchers.

4) Supports resource mobilization focusing on achievement of the following results:

• Analysis of information on donors, preparation of donor’s profile.
• Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.

5) Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of training for the operations/ projects staff on programme.
• Synthesis of lessons learnt and best practices in programme.
• Sound contributions to knowledge networks and communities of practice.

Competencies

Core

Innovation

Ability to make new and useful ideas work

Leadership

Ability to persuade others to follow

People Management

Ability to improve performance and satisfaction

Communication

Ability to listen, adapt, persuade and transform

Delivery

Ability to get things done while exercising good judgement

Technical/Functional

Primary

Trends and emerging areas analytics

Ability to scan the horizon and identify approaches and initiatives to bring into policy and programme design

Results-Based Management

Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results

Partnerships

Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships

Project Management

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals t Management

Knowledge Management

Ability to efficiently handle and share information and knowledge

Secondary

Resource Mobilization

Ability to identify and organize programmes and projects to implement solutions and generate resources (definition is unclear and not well linked to the stated competency)

Required Skills and Experience

Education:

Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

Experience:

6 years of progressively responsible administrative or programme experience.

3 years of relevant experience will suffice if in possession of a Bachelor’s degree.

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

Language Requirements:

Proficiency in Spanish. Working knowledge of English.