Programme Associate, ENV

This opening expired 5 months ago.

ICAO - International Civil Aviation Organization

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Application deadline 5 months ago: Sunday 28 Aug 2022 at 23:59 UTC

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This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.


The salary for this job should be more than 2,936 USD.

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The salary of a G-6 depends on the duty station. The minimum salary there is 3,937 CAD (~2,936 USD)

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Org. Setting and Reporting ICAO's activities in the environment field aim to limit or reduce the impact of international aviation on noise, local air quality and the global climate. This position is situated in the Climate Change Section (CLC) within the Air Transport Bureau (ATB) in ICAO. CLC is responsible for supporting the development of policies, conducting studies and providing guidance on measures to address aviation’s contribution to climate change, including alternative fuels, market-based measures (MBMs) and international cooperation on climate change. It also provides support to the Assembly, the Council and its Advisory Group on the Carbon Offsetting and Reduction Scheme for International Aviation (CORSIA), as well as the work related to climate change conducted by the Committee on Aviation Environmental Protection (CAEP).

The incumbent reports directly as Programme Associate to Chief, Climate Change Section (C/CLC). In this context, the incumbent will support C/CLC and Environment Officers, Market-based Measures (EO/MBM) in the administrative and programme related coordination of work related to MBMs and CORSIA, and in the development and updates of ICAO Standards, policies and guidance material related to CORSIA.

Responsibilities Function 1 (incl. Expected results)

Manages and supports administrative/programme assistance to the Chief, Climate Change, Environment, achieving results such as:

  • Provide full support to C/CLC in order to ensure proper coordination with respect to the administrative work of CORSIA.
  • Provide administrative support to the meetings of the Council’s Climate and Environment Committee (CEC), in coordination with Office of Director, ATB.
  • Provide administrative support for the meetings of the Council, ANC, Technical Advisory Body (TAB), CAEP and CAEP WG4/FTG in relation to CORSIA.
  • Obtain from officers their annual mission plans, prepare cost estimates and establish the travel plan for approval by C/CLC, ensure availability of funds, and propose adjustments to travel/mission plans, when necessary, to better meet requirements for CORSIA.
  • Provide training to other GS staff, delegating and supervising work allocation in relation to CORSIA.

Function 2 (incl. Expected results)

Contributes to the production of correspondence and documentation, review, proofread and edit documentation related to CORSIA, achieving results such as:

  • Assess status reports on programme implementation of CORSIA.
  • Prepare travel justifications, authorizations and cost estimates in relation to CORSIA for C/CLC and EO/MBM Officers.
  • Prepare administrative documentation, such as letters, IOMs and other correspondence, for approval by C/CLC.
  • Prepare and monitor a plan of working papers and other required documentation, and support the development of working papers, presentations, briefing notes and other documentation in relation to CORSIA, for the meetings of the Council, CEC, ANC, TAB, CAEP and CAEP WG4/FTG.

Function 3 (incl. Expected results)

Coordinates and assists in the development and update of Standards and Recommended practices (SARPs) for new edition to Annex 16 (Volume IV) and guidance related to CORSIA, achieving results such as:

  • Prepare State Letters for transmission to States related to the new edition to Annex 16 related to CORSIA.
  • Aggregate the responses from States for consideration by C/CLC and EO/MBM Officers.
  • Monitor and analyse the workflow related to the development timelines of the new edition of Annex 16 related to CORSIA.
  • Liaise with the Air Navigation Bureau to ensure accuracy and timeliness in relation to the development of the new edition of Annex 16 related to CORSIA.

Function 4 (incl. Expected results)

Coordinates and assists in the planning and implementation of ICAO’s capacity building and assistance activities for CORSIA implementation, achieving results such as:

  • Prepare State Letters, invitations and other correspondence for organization of ICAO seminars/events.
  • Support the update and maintenance of the registration list for participants for ICAO seminars/events.
  • Support the development of presentations and other outreach material for ICAO seminars/events.
  • Liaise with CSG, Regional Offices etc. to ensure the administrative support for ICAO seminars/events.
  • Support other activities related to ICAO Assistance, Capacity-building and Training for CORSIA (ACT-CORSIA) and buddy partnership, including coordination with supporting and requesting States and with Regional Offices.

Function 5 (incl. Expected results)

Contributes to the monitoring of tasks as well as ensures their timely completion related to CORSIA, achieving results such as:

  • Receive, review, distribute and control mail, correspondence and documents; identify complex or sensitive correspondence for special treatment; initiate searches for reference material and other information considered necessary; draft routine correspondence and prepare notes as needed.
  • Provide support to EO/MBM Officers, under the guidance of C/CLC, in order to facilitate the completion of tasks related to CORSIA, by setting deadlines and monitoring the progress of task completion, in line with the requirements for CORSIA implementation, including by efficient utilization of a task management tool.
  • Compile and review inputs and replies from EO/MBM Officers of assigned tasks; and assist in the integration of inputs and preparation of draft documents for approval by C/CLC.
  • Assist in the update and maintenance of the CORSIA registry system and CORSIA website.

Function 6 (incl. Expected results)

Performs other related duties, as assigned.

Competencies Professionalism: Understanding of the international environment and the ability to deal with sensitive issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Technological awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Commitment to continuous learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Education Essential: A diploma of College Studies (DEC) with specialization in administration and/or social sciences or a related area.

Desirable: A first-level university degree in administration/international relations or related area.

Work Experience Essential: - A minimum of six (6) years of relevant experience in programme administration is required.

  • Experience in ICAO or within an international civil aviation work environment, or government is required.

  • Experience with environmental aviation subjects, CAEP, and CORSIA is required.

  • Experience in office administrative procedures and practices, organization and maintenance of technical records and preparation of data for inclusion in documentation is required.

  • Experience with the use of office automation tools is required.


    • Experience in the United Nations System is desirable.
  • Experience with automated tracking systems is desirable.

  • Experience with ICAO’s administrative and technical working methods is desirable.

  • Understanding and experience with programme management is desirable.

    Languages Essential:

    • Fluent reading, writing and speaking abilities in English.

Desirable: - A working knowledge of a second language of the Organization (Arabic, Chinese, French, Russian, or Spanish).

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice Please note that this is a locally-recruited position and restricted to Canadian Citizens, Permanent Residents of Canada and applicants with a work permit.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of three years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. The Standards of Conduct for the International Civil Service adopted by ICAO, which are applicable to all staff members, are defined in the ICAO Service Code (Staff Regulations).

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration: Level G-6 Net Base Salary per annum CAD $44,077

United Nations Considerations In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

Added 5 months ago - Updated 5 months ago - Source: