Programme Associate

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

The UNV Programme Associate supports the Deputy Representative (Programme) by providing administrative and organizational support in carrying out a range of programme support functions to help develop, implement and monitor the UNICEF Country Programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations. The UNV Programme Associate works in close collaboration with a range of staff in the UNICEF Rwanda Country Office, external partners and agency counterparts in support of programme design and delivery.

Within the delegated authority and under the supervision of the Deputy Representative, or his/her designated mandated representative(s), the National UN Volunteer Programme Associate will:

• Provide high-level administrative support to the Deputy Representative (Programme), the Planning, Monitoring and Evaluation Section and the Social Behaviour Change unit including managing the calendar, scheduling appointments and meetings, and organizing travel arrangements. Prepare agendas and materials for meetings, take minutes and follow up on action items. Assist with the preparation and coordination of office events and conferences. • Support the Deputy Representative in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work to facilitate programme delivery as well as the draft of reports, working papers and presentations.
• Ensure timely and efficient flow of information and knowledge management, including summarizing brief analytical reports as requested, and maintaining the knowledge management folders for programmes in the office SharePoint. • Support result mobilization and donor relationship management. Manage a database of resource mobilization status, donor information and donor report schedules. Support the monitoring of the office reporting calendar and alert the Deputy Representative any risks in the timely submission of all reports. • Regularly monitor budgets and financial expenditures of the budget under Deputy Representative and Programme Effectiveness outputs by employing applicable tools, ensuring compliance with UNICEF rules and regulations, and keeping the Deputy Representative informed and advised on actions for decision and/or follow-up. Help prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing the use of programme funds. • Support capacity development activities related to programme development

☒ Professionalism ☒ Teamwork and respect for diversity
☒ Communication ☒ Commitment towards UNICEF’s mission and vision, as
well as to the UN Core Values ☒ Integrity ☒ Flexibility ☒ Knowledge Sharing ☒ Planning and Organizing ☒ Working in Teams

• A bachelor's degree in administration or office management • At least three years of administrative or clerical work experience is required. • Prior experience in program support functions is an asset. • Relevant experience in a UN system agency or organization is considered as an asset. • Fluency in English; French and/or local language an asset. • Excellent English writing skills are required. • Ability to work in a fast-paced environment, to meet deadlines, and to take initiative to troubleshoot and solve problems before they arise. • In-depth knowledge of the administration which underpins UNICEF country office program/project operations, including monitoring and evaluation processes. • Strong organizational, planning and prioritizing skills and abilities. • High sense of confidentiality, initiative and good judgment. • Ability to work effectively with people of different national and cultural backgrounds. • Strong office management skills. • High attention to detail. • Ability to effectively manage the section’s material resources and monitor its budget. • Good analytical skills. • Experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint

Kigali, the capital of Rwanda, has undergone an incredible period of rejuvenation and stability that is clearly visible the moment you step out into this beautiful city. Concerning transport, even though motorcycle taxis are not recommended, they are the fastest way to get around this metropolis. Helmets are provided, but it is better to have your own helmet. You can also take a standard taxi. Those with a yellow stripe will be run by individuals, while the majority will belong to either Kigali Taxi Service (3122) or Kigali Airport Taxis (476586). Public transportation is the cheapest way to get around Kigali, and many of the buses are new and well- maintained. You can also take these buses farther afield; expect to pay a fare based on distance. Transport prepaid cards are available for passengers at each bus station, and you can load a minimum amount of two hundred Rwandan francs (200RWF). If public transport isn’t your style, cars are available for rent or purchase in Kigali. Major investment has been made in infrastructure, including roads, and congestion in this city has never been particularly bad. Accommodations are found easily and at the relevant standards and recreation infrastructures (swimming pools, aerobics, etc…) can be found in the various places.

Shops and markets are available with necessary items including imported goods, home furnishings and electrical appliances and vehicles spare parts.

Public and private health facilities are available in Kigali and some of them such as King Faisal Hospital, Legacy Clinic, Hôpital la Croix du Sud, etc …work with CIGNA insurance. The above Hospitals have necessary health equipment; ambulances, adequate health services and can handle any emergency.

Kigali is an exceptionally safe city. However, in case of emergency, there are several emergency numbers in Kigali, so be sure to know which to call. You can reach the police on a special line by dialing 999. Fire fighters can be reached at 111 and the emergency services are at 112. If you have or see a traffic accident, call 113. The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment. The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications, and other basic needs.

Unified Conditions of Service for UN Volunteers can be accessed on the following link: https://www.unv.org/sites/default/files/unvpf/UNVcos2021%20Complete%20hi-res- final_compressed_30.08.2021.pdf

UNV will provide, together with the offer of assignment, a copy of the Conditions of Service, including Code of conduct, to the successful candidate