Programme Assistant - Women's Economic Empowerment

Contract

This is a SB-3 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SB-3 contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In support of the Government of Egypt’s National Strategy for the Empowerment of Egyptian Women, UN Women’s economic empowerment portfolio (2023-2027) is focused on promoting women’s access to decent jobs and economic opportunities, through access to capacity development, decent employment opportunities, reducing the unequal distribution of unpaid care work in the home, and increased community support for gender equality. Within the overall UN Women economic empowerment portfolio, this specific work is supported through a Sida-funded Regional Joint Programme with ILO, and KOICA/UN Women Egypt programme. In partnership with private sector, including on-going work with Proctor and Gamble, UN Women Egypt Country Office supports women’s economic opportunities as entrepreneurs – in particular rural women – as well as supports women-owned businesses’ competitiveness within private sector value chains. Additionally under the economic empowerment portfolio and based on annual available resources, UN Women Egypt Country Office has a humanitarian project focused on supporting refugee women and women from the host communities’ access to economic livelihoods within the above processes and to provide support to the beneficiaries who have experienced gender-based violence.

Under the overall guidance and direction of the UN Women Economic Empowerment (WEE) Programme Analyst, the programme assistant contributes to the effective follow-up and coordination of the above work. S/he facilitates the delivery of UN Women programme field related activities by contributing to achieving results and providing advice for enhancements as necessary. She/he works in close collaboration with the UN Women Egypt Country Office team to ensure successful achievement of the objectives of UN Women’s work.

Duties and Responsibilities

Under the overall supervision of the Programme Analyst, the Programme assistant will be responsible for the following:

• Programme implementation and management support;
• Administrative and financial management support.

Support in Programme Implementation and Management Ensuring the Following:

• Provide management support in the preparation of programme work plans, budgets, and proposals for programme implementation arrangements;
• Assemble briefing materials and stories for the programmes’ visibility and outreach;
• Follow up with partners on the day-to-day implementation of the programmes;
• Support the preparations of request for proposals, request for quotations, events, field visits, etc.;
• Support in establishing and maintaining contact with different partners;
• Support the UN Women team in the implementation of the control mechanisms through monitoring of budgets including unutilized/ uncommitted funds and to keep abreast the programmes’ KPIs/ indicators to ensure thorough follow up for the programmes’ monitoring frameworks (PMF);
• Support the UN Women team in the financial management of the programmes;
• Provide necessary information for the audit purpose and support implementation of audit recommendations;
• Organize, compile and process information for donors, national stakeholders and UN Women.

Administrative and Financial Management Support

• Ensure maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Quantum (UN Women ERP system);
• Take timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
• Create requisitions in Quantum with all supporting documents for PO creation and processing of invoices in a timely manner;
• Ensure organized filing for following UN Women’s regulations in this regard, ensuring clear and transparent availability of documentation for donors.

Impact of Results

The post has an impact on the overall effectiveness and success of UN Women’s intervention and programme related activities. The assistant will support the UN Women team in delivering and finalizing all administrative and operational activities required to speed up implementation and delivery that would be in line with the programmes’ objectives.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

FUNCTIONAL COMPETENCIES

• Field Competency: Ability and willingness to work in the field and communicate efficiently with the programme’s participants;
• Continuous Learning and knowledge Sharing: Encourage learning and sharing knowledge;
• Gender Issues: Demonstrated knowledge on issues related to development, gender equality and/or poverty reduction;
• Soft Skills: Excellent communication, presentation and writing skills in Arabic and English. Knowledge of any other official UN language would be an asset.

Required Skills and Experience

Education

• Bachelor’s degree in Business or Public Administration, development studies or other relevant degrees, is required.

Experience

• Minimum of 3 years of relevant experience in programme admin support and implementation, is required;
• Previous experience in UN agencies would be an asset;
• Experience in the usage of computers and office software packages (MS Word, Excel, PPT, etc.) and knowledge of spreadsheet and database packages, is required.

Language

• Fluency in written and spoken English and Arabic, is required.

Application:

Interested Individual Candidate must submit the following documents/information to demonstrate their qualifications:

• A cover letter with a brief presentation explaining your suitability for the vacancy;
• UN Women Personal History form (P-11) updated and signed, which can be downloaded from https://www.unwomen.org/en/about-us/employment/application-process.

The above-mentioned documents should be merged in a standalone file including all them, since the online application submission does only permit to uploading one file per application. Incomplete submission can be a ground for disqualification.

Incomplete submission can be a ground for disqualification. Make sure that you provide a valid email address for future communications.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check).