Programme Assistant (SDL)

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

OBJECTIVES OF THE PROGRAMME

The Health Workforce Development team (HWD) works in strengthening the capacities of member states to develop and manage a competent health workforce, and thereby improve the access of the population to quality health care, through HRH strategic planning and implementation, building governance and education capacities, improving HRH information and knowledge and capacity building for priority health interventions. The team coordinates development and learning activities for national counterparts through fellowship programme and regional WHO staff through staff development and learning programme (SDL).

DESCRIPTION OF DUTIES

1. Provide full administrative support to staff development and learning activities, including participating in planning, implementation and monitoring.2. Monitor and update the learning system, ensuring all the regional staff development and learning activities are recorded3. Prepare reports on staff development and learning activities across the region4. Provide information training to promote the use of learning management system and available training programmes to create awareness to a wide range of staff5. Organize staff development and learning committee meetings and maintain records6. Independently assess and process fellowship requests, compose and finalize correspondence of fellowship related, ensure placement and award letters. Update the fellowships computerized records by retrieving information from files and entering relevant computerized data;7. Ensure that the fellowship payments, financial transactions and reports are conducted in a timely manner.8. Provide full administrative support to meetings, draft costing for meetings, process all necessary documentation, liaise with participants, issue TRs, effect payments for participants, follow up on travel claims and complete logistical and financial arrangements, using GSM, monitor availability of funds and financial expenditures according to the approved work plan.9. Initiate and process different transactions in GSM, including procurement of services; completing necessary forms, obtaining approvals for APWs and following up with concerned parties on the receipt of deliverables and finalization of payments.10. Assist/replace administrative staff in the team, and perform other relevant duties as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by experience or training in related administrative fields. Desirable: University degree in business administration, social sciences, or related field is an asset

Experience

Essential: At least five years progressive administrative experience Desirable: Related experience in capacity development, staff development and learning and fellowships is an asset

Skills

 Demonstrated knowledge of WHO rules, manual, practices/policies and procedures, and in particular regarding Fellowships/training general rules and regulations. Very good time management and organizational skills. Proven drafting skills Konwledge of learning management systems is an asset Knowledge of fellowships automated system is an asset.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic. Desirable: Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 244,952 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.