Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. On any given day, WFP has 5,000 trucks, 20 ships and 92 planes on the move, delivering food and other assistance to those in most need. Every year, we distribute more than 15 billion rations at an estimated average cost per ration of US$ 0.31. These numbers lie at the roots of WFP’s unparalleled reputation as an emergency responder, one that gets the job done quickly at scale in the most difficult environments. WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations.

WFP Ethiopia is working with the government and other humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.

ORGANIZATIONAL CONTEXT

The conflict in the northern Ethiopia which started in November 2020 has resulted in an increase in number of food insecure people in both rural and urban communities in northern parts of the country. There are indications of disruptions of livelihood sources including on incomes and food sources. Food prices have increased in the affected regions, affecting access to nutrition rich food commodities by most vulnerable population groups. The Government of Ethiopia through National Disaster Risk Management Commission (NDRMC), the Joint Emergency Operation (JEOP) for Food Assistance in Ethiopia and World Food Programme (WFP) are providing emergency food assistance to food insecure people in accessible woredas in the region. The food response is facing various response challenges including limited access to some of the woredas and this has contributed to delays in movement of food commodities to some distribution points. Partners are also working on coordination mechanisms to improve the food response, particularly on key issues that require attention of the clusters and partners including reviewing of monitoring mechanisms and beneficiary targeting processes. Partners are providing support to the Government on coordination of the humanitarian response, through the Emergency Coordination Centre (ECC), which is led by the Government of Ethiopia. The food cluster coordination support at regional level will be working with regional Government and partners to ensure effective delivery and distribution of food to affected people.

JOB PURPOSE

The National Information Management Assistant (IMA) plays a vital role in supporting the Food Cluster Coordinator (FCC) ensuring timely, coherent, and effective food security interventions by mobilizing stakeholders to respond in a coordinated and strategic manner to food needs in Amhara region.

The national IMA will support the FCC to lead the food response coordination and in collecting, analysing, and sharing information that is important for the cluster stakeholders to make informed, evidence based and strategic decisions for the humanitarian response in Amhara region.

The IMA needs to be able to liaise and communicate with a wide range of stakeholders and acts as a ‘bridge’ between food security decision makers and technical information management staff. Key to the job is the ability to design (and/or adapt) the right tools to collect and analyse data as well as to present information in a way that is easily understood by the cluster members and external audience (i.e., graphic means such as mapping but also through tables, charts, and narrative writing), and knowledge of local language(s). The national IMA will work impartially with all members of the cluster and represents the group, and not a specific agency.

The Food Cluster for Northern Ethiopia Response will work closely with the country level coordination structures - the Food Cluster Coordinator and the Information Management Officers, by providing regular updates on food response, gaps and challenges that need advocacy at national level.

KEY ACCOUNTABILITIES (not all-inclusive)

Ensure timely, inclusive, and regular information sharing and discussion with the cluster partners through various modalities including cluster meetings, email dissemination of cluster products (dashboards, maps, assessments, etc.).
Ensure that available information is analysed in a coordinated manner and utilised for decision-making at different levels (e.g. Integrated Phase Classification (IPC) or Displacement Tracking Matrix datasets).
Support the preparation of contingency/ preparedness plans: provide data for food security indicators, together with food cluster coordinator and partners, and along with information management working group (IMWG), analyse the severity of needs and define people in needs (PiN).
Support the development, together with the food cluster coordinator and in consultation with sector partners, the coordination of regional food response plans and strategy.
Proactively gather information from food cluster partners and other organizations which may be of use in ensuring informed decision-making processes.
Develop and maintain database about food cluster partners’ activities, analyse and process the data, and share final information and products (dashboards, maps, etc.) with cluster partners. Ensure that data is collected and presented in a way consistent with the cluster objectives
Ensure financial monitoring for cluster response activities (check OCHA FTS and contributions by Government and donors).
Conduct secondary data review, compile an inventory of available assessments, and provide cluster partners with a list of available information/data with respective sources on a regular basis (e.g., common Cluster / Sector data sets, including population data disaggregated by age and sex, assessments and other surveys such as EFSA /CFSAM/SMART, IPC).
Create and maintain contact directories and mailing lists.
Conduct capacity building of cluster partners on information management (e.g., on monitoring / reporting formats, project submission (where applicable), excel use).
Contribute to the development of reports (Sitreps, Bulletins, newsletters) by providing the cluster coordinator with data and information.
Assist in organizing cluster meetings and working groups (if applicable).
Liaise with OCHA and IM Focal Points in other clusters, and attend IM Working Group meetings or other relevant WG meetings – share information as appropriate.
Ensure mainstreaming of cross-cutting and cross-sectoral issues (e.g. gender, age, HIV and AIDS, human rights, disability, environment, early recovery, protection, nutrition) and appropriate participatory and community-based approaches in cluster/inter-cluster needs assessments, analysis, planning, implementation and monitoring.
Perform other duties and responsibilities as required

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Mandatory IM products on a regular basis: 5Ws database, Partners Presence Map, Gap Analysis (PiN vs reached), Funding Analysis, Activity Analysis;
Contact directory and mailing list;
Assessments repository;
Food cluster meeting presentations and minutes.
IM annual workplan.
Handover report with shared folder with documents at the end of the assignment.

STANDARD MINIMUM QUALIFICATIONS

Education: -

University Bachler degree or equivalent – In Statistics, Economics, Data Management, GIS and other related fields

Experience :-

5 or more than years of relevant experience data management and visualisation at a mid or senior level.
Experience in humanitarian context and experience in food security -related topics is highly desirable

Language:-

Working knowledge of English and knowledge of local language(s) (Amharic)

OTHER SPECIFIC JOB REQUIREMENTS

Strong knowledge of and experience in using advanced Excel
Knowledge of data visualization and mapping: ability to collect and organize data for map production, map production (preferably using ArcGIS, or any other mapping tools)
Ability to present information in understandable tables, charts and graphs.
Ability to work and plan at strategic and operational levels.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Assessment, Survey, and Monitoring and Evaluation
Information Technology

DEADLINE FOR APPLICATIONS

01 April ,2022

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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Added 2 years ago - Updated 2 years ago - Source: wfp.org