Programme Assistant (GBV)

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Among several priorities, the country programme seeks to contribute to the development of a robust national system of response and prevention of domestic and gender-based violence (GBV), establish functional intersectoral coordination and accountability mechanisms and enhance institutional capacities at the national and regional levels to ensure that majority of gender-based violence survivors seek and have access to good quality survivor-centered services, and Ukrainian society finds GBV unacceptable.

Since the start of the large-scale military invasion of Russia into Ukraine in February 2022, UNFPA implements a comprehensive nationwide Humanitarian Response Plan to provide lifesaving GBV and SRH services to women and girls across Ukraine. UNFPA is seeking highly motivated candidates who share our passion of making a sound contribution to creating a Ukrainian society free from gender-based violence, prevent maternal mortality and ensure access barrier free access to comprehensive SRH services, including in humanitarian settings. We need strong professionals who are innovative, committed to excellence and keen to transform, inspire and deliver high impact and sustained results.

Working under the overall guidance and direct supervision of the Programme coordinator, Programme Assistant provides programme, administrative and financial support to the programme and operations team in implementation of the country programme and humanitarian response plan. He/she applies established systems and procedures in implementation of the programme activities; assists in the creation of knowledge by compiling, synthesizing and analyzing information relevant to the program issues.

Main duties and responsibilities:

• Provide input into arranging programme activities, supports designated project portfolio in preparation of budgets, arranging venues, materials and helping in preparation of the presentations; • Liaise, interact and coordinate cooperation with implementing partners (IPs) and relevant stakeholders on all matters related to activities and designated interventions planning, implementation and monitoring for the timely and effective achievement of planned results; • Monitor IP delivery of activities as per the agreed work plans and provide support with preparation of work plan revisions and review of IP reports; • Conduct monitoring visits, participate in review, steering and evaluation meetings and missions, analysing evidence to systematically assess the achievement of programme results; • Create and regularly update of the designated project portfolio implementation plan, highlighting variances both in programmatic targets and employed resources; • Budget funds for UNFPA direct delivery and implementation by IPs in the ERP system; • Contribute to the preparation of the project portfolio narrative and financial reports and follow up actions by collecting information, preparing tables, drafting selected sections of the report(s), 3W, 5W forms etc.; • Assists with programme related procurement of services/goods and ensures that procurement is in accordance with UNFPA Procurement Procedures: collects supporting documents; obtains price quotations and prepares comparative tables; obtains Receipt and Inspection Reports and acceptance reports from national counterparts. Compiles relevant background materials and prepares briefs and summaries if requested. Maintains database of public information contacts and potential donors. • Compile relevant background materials and prepares briefs and summaries when requested; • Support project portfolio in communication and awareness raising activities, document best practice, stories of change and success stories of the portfolio; assist in producing media and presentation materials; • Provide assistance in preparation of documents and presentations for chaired by UNFPA Coordination Working Group meetings, provide meeting notes. • Ensure proper reporting and communications on the conducted events (participants’ analysis, feedback on the communication products, mass media analysis, etc.); • Develop innovative outreach solutions, including communication technologies, social media platforms and applications; • Arrange working meetings and events, prepare draft minutes, communicate draft notes to the participants and receives feedback. • Prepare presentations, summary reports and brief notes communicating results and impact of the project portfolio using visually compelling ways. • Ensure quality and completeness in filing of programme documents; assist in e-archiving, filing, and maintenance of up-to-date electronic mailing lists on programme and technical matters; • Undertake logistical, administrative and financial arrangements required for the successful planning and delivery of all portfolio activities including but not limited to technical workshops, inter-agency meetings, panel discussions, roundtables, missions, and other events. • Perform assigned tasks within Global Programming System and TRIP system for UNFPA program management; • Translate and draft letters and other programme documents as well as provide oral translation as may be assigned by the Country Office management; • Carry out other duties as may be requested by the supervisor.

• Professionalism • Integrity • Teamwork and respect for diversity • Commitment to continuous learning • Planning and organizing • Flexibility

design, planning, monitoring, delivery of technical assistance programs/projects.

• Experience of work with health authorities is an asset; • Good background knowledge on development issues and /or areas related to the UNFPA mandate, particularly sexual and reproductive health, organizing trainings for health professionals and health responses to GBV is an asset; • Excellent writing, editing, desk-research and verbal communication skills; • Good knowledge of visual design and layout development for information materials is desirable; • Proficiency in MS Office package, Google applications and teleconferencing tools; • Experience of working at or with a UN agency or other international organization is an asset.

As it is a national UN Volunteer's assignment, the UN volunteer shall organize his/her accommodation by themselves.

Entitlements of National UN Volunteer (Specialist - Step 1)

The contract lasts for the period indicated in the vacancy with possibility of extensions subject to availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment. This is a full-time contract.

Allowances: • Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) USD 1534 (equivalent in UAH) is provided monthly to cover housing, utilities and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSC applies hardship classification to duty stations in Ukraine as “E”. • USD 400 entry lump sum, one-time payment.

Medical and life insurance: • Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV provided medical insurance coverage. Coverage for UN Volunteers begins from the Commencement of Service and normally ceases one month after the last day of the UN Volunteer Contract date. • Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum. Leave entitlements:

• Annual leave:  UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment. • Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period. • Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. • Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.