Programme Assistant (Culture)

Contract

This is a Service Contract contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about Service Contract contracts.

**OVERVIEW** ------------ Parent Sector : Culture Sector (CLT) Duty Station: Paris Classification of duty station: \[\[filter12\]\] Standard Duration of Assignement : \[\[filter13\]\] Job Family: Culture Type of contract : Non Staff Level : Duration of contract : From 1 to 6 months Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 15-APR-2022 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- **UNESCO, the United Nations Educational, Scientific and Cultural Organization**, is responsible for coordinating international cooperation in the field of education, sciences, culture and communication. **The Executive Office of the Culture Sector** provides strategic advice, quality control and management support to the Assistant Director-General for Culture (ADG/CLT) and ensures the overall coordination of the development, implementation and monitoring of the approved programme and budget of the Culture Sector, as well as the communication with other sectors at UNESCO, with other agencies of the UN System and with external partners. **The Entities of the Culture Sector** cover the following thematic areas of work and manage the respective international conventions: - **World Heritage** (World Heritage Convention (1972); 2011 Recommendation on the Historic Urban Landscape) - **Living Heritage** (Intangible Heritage Convention (2003)) - **Diversity of Cultural Expressions** (Diversity of Cultural Expressions Convention (2005); 1980 Recommendation on the Status of the Artist) - **Culture and Emergencies** (Protection of Cultural Property in Armed Conflict Convention (1954) and its 2 Protocols; Illicit Trafficking Convention (1970); 2015 Recommendation on Museums) - **Cultural Policies and Development** Long Description ---------------- In this framework, we are looking for a diversity of candidates to join the team of the Executive Office or of one of the Entities of the Culture Sector, as a Programme Assistant to: **1.** **Assistance for Communication processes** - Assist in the revision, translation and, wherever appropriate, drafting of communication and knowledge products, including correspondence, speeches, newsletters and reports, as well as other documents, in French and English; - Provide secretarial services to ensure the timely preparation and dispatch of letters (in English and French) and other communication material, reports, working documents etc., notably by using the “Correspondence Management” (“CM”) tool. **2. Assistance for Programme coordination** Long Description ---------------- - Assist in the coordination and follow-up of programme coordination and monitoring processes, including consolidating contributions, leading exchanges on progress reports, supporting the provision of minutes and follow-up of coordination meetings, and liaising with UNESCO central services to obtain necessary approvals and ensuring all documentation is properly maintained in an efficient and readily accessible filing system; - Provide assistance to partner and donor relations, including by supporting meetings with counterparts, donors and other relevant entities, preparing documentation and minutes related to these meetings and ensuring monitoring and follow-up on the commitments, as well as supporting the establishment and renewal processes of UNESCO’s agreements with partner organisations, notably through the Customer Relationship Management system” (“CRM”) tool; **3. Support to Administrative processes** - Assist the establishment of contracts in the relevant system, as well as their follow-up and related payments by ensuring the submission and completeness of supporting documents and reviewing contract deliverables; - Support the administration of recruitment processes, including selection, setting up meetings and reference checks; **4. Support to day-to-day office management and team support** - Support the organization and day-to-day management of the team by organizing meetings, sending, receiving and distributing various exchanges (e-mails and correspondences), filing, and maintaining a clean and safe working environment for staff; - Support the organization of workshops and meeting by preparing technical documents and materials such as briefing notes, resource materials, minutes of meetings, etc. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** - Minimum requirement: Completed secondary, technical or vocational education. ***Work experience*** - Minimum five (5) years of professional experience in administrative services, project management or related field. ***Skills and competencies*** - Very good knowledge of office software (Outlook, Word, Excel, Power Point, etc.). - Ability to manage information objectively, accurately and confidentially. - Flexibility and adaptability to work schedules and priorities according to workload, emergencies and deadlines. - Ability to design, work and execute tasks independently with thoroughness, care and method. - Ability to work with and within multicultural teams. Long Description ---------------- ***Languages*** - Excellent knowledge (written and spoken) of English and/or French and very good knowledge of the other language. **DESIRABLE QUALIFICATIONS** ---------------------------- ***Languages*** - Knowledge of another/other official UNESCO language(s) (Spanish, Russian, Chinese and/or Arabic) is an asset. **APPLICATION PROCESS** ----------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted. Only the selected candidates will be contacted. **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*