Programme Assistant

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Application deadline 2 years ago: Monday 29 Mar 2021 at 23:59 UTC

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Contract

This is a GS-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,408 USD.

Salary for a GS-5 contract in Ankara

The salary of a GS-5 depends on the duty station. The minimum salary there is 1,408 USD Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.

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Background

UN Women (the United Nations Entity for Gender Equality and the Empowerment of Women), grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In Turkey, in line with its global Strategic Plan 2018-2021, UN Women works towards three overarching goals: 1) Women lead, participate in, and benefit equally from governance systems; 2) All women and girls live a life free from all forms of violence; 3) Women and girls contribute to and have greater influence in building sustainable peace and resilience and benefit equally from the prevention of natural disasters and conflicts and humanitarian action.

Towards these goals, UN Women implements programmes and projects that aim to advance gender equality, improve women’s access to opportunities, rights and services in political, social and economic life and combat gender stereotypes, discrimination and violence, as required by international and national legal and policy commitments. UN Women collaborates with numerous partners – central and local level government authorities, civil society organizations, including women’s organizations and platforms, academia, private sector companies, other UN agencies. It commits itself to the Leaving No One Behind principle, by supporting targeted actions to remove the obstacles that marginalized and vulnerable groups of women face in accessing their rights and to promote them as agents of change. Globally and in Turkey, UN Women engages with and supports civil society organizations (CSOs), in particular women’s organizations, as key advocacy and knowledge partners, as well as implementing partners in operational activities in advancing women’s economic, political and social rights. UN Women’s work with civil society encompasses facilitating and expanding spaces for CSOs to come together for coordinated actions and to engage in dialogue with duty-bearers and decision-makers at local, national, regional and international levels, and in the context of inter-governmental processes. UN Women is focused on convening multi-stakeholder partnerships and engaging a wide variety of stakeholders, including men and boys and young people, to bring forth transformative change towards gender equality, in line with the Sustainable Development Goals and the Beijing Declaration and Platform for Action.

Under this framework, UN Women will embark on a new three-year project Strengthening civil society capacities and multi-stakeholder partnerships to advance women’s rights and gender equality in Turkey, funded by the European Union. The Project aims to reduce gender inequalities by enhancing the ability of civil society organizations to be agents of transformative change towards gender equality and women’s rights.

Under this project UN Women will work with civil society actors as knowledge partners, implementing partners, and advocates for normative advancements and accountability, and will support civil society through convening and networking, knowledge exchange, capacity development, funding, including through its small grants mechanisms. The intervention will address the challenges faced by CSOs and the women’s movements, especially in the context and aftermath of the COVID-19 pandemic which is expected to have adverse mid- and long-term impacts on the social and economic status of women. It will seek to foster strategic and innovative partnerships between organizations and individuals working to advance women’s empowerment with a wide range of stakeholders, including men and boys advocates, youth groups, academia, disability rights activists, climate justice activists and other key constituencies, as well as across generations and sectors. In this regard, UN Women is looking for an Programme Assistant who will provide general administrative and logistical support to the ‘Strengthening civil society capacities and multi-stakeholder partnerships to advance women’s rights and gender equality in Turkey` in accordance with UN Women rules, regulations, policies, and strategies.

Reporting to Programme Specialist, the Programme Assistant works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Assistant provides programme, administrative, and logistical assistance to the team for the smooth programme implementation. The Programme Assistant promotes a client, quality and results-oriented approach. The Programme Assistant works in close collaboration with the project staff and the Operations team to ensure consistent service delivery.

Duties and Responsibilities

1. Provide general administrative and logistical support to the formulation and management of ‘Strengthening civil society capacities and multi-stakeholder partnerships to advance women’s rights and gender equality in Turkey` Project

  • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
  • Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances;
  • Provide administrative support for the audit of project and support implementation of audit recommendations;
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.

2. Provide administrative support to the financial management of the Programme Unit

  • Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
  • Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
  • Prepare non-PO vouchers for development projects;
  • Prepare payment documents for consultants
  • Create requisitions in Atlas for development projects; register good receipts in Atlas.

3. Provide administrative support to the Programme Unit

  • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
  • Make travel arrangements for the Programme Team, including travel requisitions and claims;
  • Draft minutes in meetings, as delegated;
  • Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
  • Organize and coordinate filing of documents; maintain mailing lists.

    4. Provide administrative support to resource mobilization

  • Organize, compile, and process documentation and information from donors, implementing partners and programme team as inputs to various databases and documents.

5. Facilitation of knowledge building and knowledge sharing

  • Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Key Performance Indicators

  • Timely and accurate administrative and logistical support to events, workshops, and missions;
  • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
  • Timely and accurate tracking of data for Turkey Office management and donor purposes;
  • Quality maintenance of internal systems and files;
  • Quality and timely support to programme team.

Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies

  • Knowledge of programme management;
  • Ability to create, edit and present information in clear and presentable formats;
  • Ability to manage data, documents, correspondence and reports information and workflow;
  • Good financial and budgeting skills;
  • Good IT skills.

Required Skills and Experience

Education and certification: - Completion of secondary education is required. - Bachelor’s degree in Business Administration or related fields is an asset.

Experience:- At least 5 years of progressively responsible experience in administrative or programme management/support; - Minimum two years of previous experience in providing administrative support to EU or UN projects is an asset. - Knowledge and experience in using software packages (MS Word, Excel, etc) and spreadsheet and database packages, experience in handling of web-based management systems. - Knowledge of ERP platforms (such as PeopleSoft) is an asset.

Language Requirements:- Fluency in English and Turkish is required.

The application package for the UN Women Programme Assistant (G5) position should consist of:

How to Submit the Application:

  • Download and complete the UN Women Personal History Form (P11)- https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558
  • Merge your UN Women Personal History Form (P11), CV and Motivation Letter into a single file. The system does not allow for more than one attachment to be uploaded.
  • Click on the Job Title (job vacancy announcement).
  • Click 'Apply Now' button, fill in necessary information on the first page, and then click 'Submit Application;'
  • Upload your application/single file as indicated above with the merged documents (underlined above).
  • You will receive an automatic response to your email confirming receipt of your application by the system.

Notes:

  • UN Women retains the right to contact references directly. Due to the large numbers of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process.
  • Applications without the completed UN Women P-11 form will be treated as incomplete and may not be considered for further assessment.

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Added 3 years ago - Updated 2 years ago - Source: jobs.undp.org