Programme Assistant

Volunteering Programme & Policy Admin

Contract

This is a UNV Community Volunteer contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV Community Volunteer contracts.

UNHCR initiated activities in Bulgaria in 1993 in tandem with the country’s accession to the 1951 Convention relating to the Status of Refugees and its 1967 Protocol relating to the Status of Refugees. Since then, it has been engaged with national and local authorities, civil society organizations and refugee, stateless and host communities to promote access to territory, legal status, and opportunities for legal and socio-economic inclusion. Currently, the office is supporting authorities and communities in the response to the needs of refugees fleeing the armed conflict in Ukraine and those from the Middle East, North Africa and Near Asia, who are seeking protection and opportunities for meaningful inclusion in Bulgarian society.

Under the supervision of the Operations Officer, the incumbent will assist UNHCR’s processes in the areas of project management and planning with the aim of ensuring timely progress. The incumbent will support coordination with stakeholders to collect information, monitor programme activities and implement administrative requirements. S/he is expected to work in line with the multi-functional team (MFT) approach as defined within the Programme Handbook, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

• Provide administrative assistance and support in regular programme processes and activities within the Operations/Programme unit. • Support processes carried out by senior Programme and Operations staff to ensure Partnership Framework Agreements are established in a timely manner,
• Assist senior Programme, Operations and other UNHCR staff to ensure direct implementation of UNHCR activities is carried out effectively through participation in regular monitoring, assisting with administrative implementation requirements. • Contribute to monitoring activities implemented through partnerships with Non-Governmental Organizations, Community-led Organizations and those under direct implementation in line with Programme Handbook and programming instructions. • Any other related tasks as may be required or assigned by the supervisor.

• Accountability • Adaptability and flexibility • Integrity • Planning and organising • Professionalism • Self-management • Teamwork and respect for diversity • Commitment to continuous learning • Communication

• Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;

This assignment requires full-time engagement (8 hours/5 days per week). The contract lasts for the period indicated above with the possibility of extensions subject to the availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment.

The UN Volunteer will be expected to travel to the field, particularly to areas of high presence of refugees. He/she will be responsible for his/her own accommodation but will be eligible for daily allowance in accordance with the relevant policy.

The applicable Volunteer Living Allowance is provided monthly to cover housing, utilities, and normal cost of living expenses. The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment, and contractual type and category, the payment of allowances will begin from the date of Commencement of Service.

Monthly Living Allowance: BGN 1770 Entry lump sum (one-time payment): USD 50 Please note that the amounts of MLA can vary according to fluctuations in the exchange rate.

Medical and life insurance: • Medical insurance: The UN Volunteer will receive UNV-provided medical insurance coverage. • Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment.

Leave entitlements: • Annual leave:  UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment. • Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period. • Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. • Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.

The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos

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Added 7 days ago - Updated 1 hour ago - Source: unv.org