Programme Assistant
Support the implementation and management of the Changshu Project.
This opening expired 1 year ago.
Do not try to apply for this job.
Overview
Support the implementation and management of the Changshu Project.
You have:
- Experience in providing administrative, interpretation and translation support to projects.
- Experience in project finance, especially tracking financial expenditures.
- Proven ability to maintain tactful and effective communications with different stakeholders with tailored language.
- Experience in climate, energy, transport or environment-related issues.
- Substantive knowledge of climate and energy, particularly the transport sector.
Contract
This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.
The United Nations Development Programme (UNDP) promotes sustainable human development to help build resilient nations and to empower people to build better lives. As the UN's development network, UNDP has drawn on world-wide experience for over three decades to assist China both in developing solutions to its ongoing development challenges and in its south-south cooperation and engagement in global development. Domestically, our work focuses on all aspects of Sustainable Development including poverty reduction, SDG financing, SDG localisation, livelihood and resilience, biodiversity and ecosystems, climate change, Montreal Protocol, chemicals etc. In terms of global and south-south work, our focuses are trilateral cooperation in third countries, experience sharing on foreign aid systems, global and regional issues, private sector engagement, and sharing development experiences and les-sons through south-south dialogue. In September 2015, the member states of the United Nations adopted a new development agenda for the next 15 years that included 17 Sustainable Development Goals (SDGs). These new goals are a plan of action for our planet and call for new and innovative methods to address some of the world’s most pressing challenges by 2030.
UNDP China has been working in partnership with China International Center for Economic and Technical Exchanges (CICETE) on initiating a pilot project on Hydrogen Energy Industry Talent Development, on supporting Changshu High-tech Industrial Development Zone to establish a hydrogen energy industry talent development center, create a set of replicable hydrogen energy vocational and technical education and training system solutions, and promote the development of hydrogen energy and fuel cell industry in Changshu and the Yangtze River Delta region under the background of "carbon peak, carbon neutral", to make a good use of its important role in transforming high-emission industries such as energy, industry and transportation.
As one of projects within the UNDP-CICETE hydrogen umbrella, pilot project on Hydrogen Energy Industry Talent Development in Changshu of Jiangsu Province, (hereinafter referred to as “the Changshu Project”), which will be implemented from 2024 to 2026, aims to de-sign/develop a set of replicable hydrogen energy vocational and technical education and training system, to systematically solve the domestic hydrogen energy and fuel cell industry currently facing the shortage of high-quality technical skills dilemma; The Hydrogen Energy Industry Talent Development Center will serve as an important platform for talent exchange in the hydrogen energy industry, a think tank platform for the development of the hydrogen energy industry and a system solution provider for vocational education in the hydrogen energy.
UNDP’s Sustainable Development Cluster works with key stakeholders in China, including the government and the public, to address environmental concerns in the country in line with both the recently adopted Sustainable Development Goals and the 13th Five-Year Plan. Un-der the Livelihood and Resilience focus area, several programmes are currently being implemented, including hydrogen and fuel cell, sustainable mining, water governance, poverty reduction and resilience building, elderly care etc.
Under the direct supervision of the Programme Manager of PMO, the UN Volunteer will undertake the following tasks to support the project’s implementation, delivery, management and advocacy: • Supporting the coordination and preparation of detailed annual work plans for project implementation; cross-checking documents and validating data and advise supervisor on the conformity to the project's expected results and outputs. • Maintaining and monitoring financial records to support the management of project budget under the leadership of the PMO; coordinating with all project implementation stakeholders to ensure the on-time and to-standard submission of the financial re-ports. • Maintain communication on financial matters between UNDP, PMO and the key stakeholders and respond promptly to requests for financial information. • Supporting the recruitment of project consultants, procurement of goods and services as designed in the Project Document, and assisting timely and effective quality control of the delivery of procured goods and services. • Preparing and maintaining documents as required by supervisor and UNDP programme management cycles, including meeting minutes, quarterly and annual progress reports etc. • Developing communications and advocacy products such as news articles, social media posts, planning and working with vendors for the production of promo videos etc. • Drafting knowledge sharing products and lessons learned from project implementation under supervisor’s guidance. • Assisting the information sharing with all stakeholders in an open and transparent approach to ensure their understandings of relevant policies and guidelines. • Supporting the coordination with project partners in the technical direction of the project. • Supporting PMO staff travelling requests, tickets booking and reimbursement. • Supporting organization of all kinds of meetings and workshops, including and not limited to logistics, procurement of suppliers and coordination with all partners. • Supporting project monitoring and evaluation, including internal and external assessments; liaising with the UNDP M&E team and project officer to ensure enforcement of all mitigation measures against all identified possible risks.
Furthermore, UNVs are encouraged to:
• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking an active part in UNV activities (for instance, IVD celebration events);
• Get acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Reflect on the type and quality of voluntary action that they are undertaking;
• Contribute news and articles on field experiences and submit them to UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly arrived UNV volunteers;
• Promote online volunteering and encourage individuals and organizations to use the UNV Online Volunteering Service whenever technically feasible.
Results/Expected Output: • Timely support provided to tasks related to the Changshu Project; • Facilitation to the implementation and management of project activities; • Appropriate data/files developed and maintained; • Ad-hoc duties fulfilled as required.
☒ Accountability ☒ Adaptability and Flexibility ☒ Building Trust ☒ Client Orientation ☒ Commitment and Motivation ☒ Commitment to Continuous Learning ☒ Communication ☒ Creativity ☒ Empowering Others ☒ Ethics and Values ☒ Integrity ☒ Judgement and Decision-making ☒ Knowledge Sharing ☒ Leadership ☒ Managing Performance ☒ Planning and Organizing ☒ Professionalism ☒ Respect for Diversity ☒ Self-Management ☒ Technological Awareness ☒ Vision ☒ Working in Teams
relevant fields, including full-time internships and volunteering; previous experience and exposure to development project cycles, preferably in a non-governmental or inter-governmental setting;
• Experience in providing administrative, interpretation and translation support to pro-jects; • Experience in project finance, especially tracking financial expenditures; • Proven ability to maintain tactful and effective communications with different stake-holders with tailored language, and arrange stakeholder meetings and/or workshops; • Experience in climate, energy, transport or environment-related issues are strong as-sets; • Substantive knowledge of climate and energy, particularly the transport sector a strong asset.
The duty station of the national UN Volunteer is located in Changshu, Jiangsu, where modest public infrastructure and excellent health services are available.
Conditions of Service for national UN Volunteers The National UN Volunteer receives a standard volunteer living allowance (VLA), which is intended to cover their accommodation and basic living expenses. In China the VLA is about 10,201 RMB per month. The National UN Volunteer is entitled to an excellent health, life and disability insurance pack-age. A modest Settling-in Grant and end of assignment allowance will also be provided, along with travel to and from the duty station. International travel to duty station will not be covered by UNV. The National UN Volunteer is entitled to 2.5 days personal leave per month and government official holidays.
Potential interview questions
| Describe a time you had to manage multiple stakeholders with conflicting interests. | The interviewer wants to assess your stakeholder management skills and ability to navigate complex interactions. | Provide an example highlighting your negotiation and communication strategies. |
| How do you prioritize your tasks when working on a project with tight deadlines? | This question evaluates your organizational skills and ability to manage time effectively. | Pro members can see the explanation. |
| Can you explain how you ensure accuracy in financial record management? | Pro members can see the explanation. | Pro members can see the explanation. |
| Tell me about a successful project you were involved in. What was your role? | Pro members can see the explanation. | Pro members can see the explanation. |
| What do you understand about the concept of volunteerism and why it is important? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
-
Updated 1 year ago
-
Source:
unv.org
