Programme Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,617 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The country team is responsible for promoting technical cooperation, stimulating interest and coordinating assistance for health development based on global and regional strategies and WHO guidelines. It is also responsible for contributing to the collection, analysis and dissemination of health information.

DESCRIPTION OF DUTIES

Under the general supervision of the cluster lead, the incumbent performs the following functions:

1. Initiate correspondence projects on the orientation of Program Managers; finalize them in accordance with WHO and departmental styles and check language, grammar and accuracy before submission for approval and signature;

2. 
   <span style="font-size:14px"><span style="font-family:Arial,Helvetica,sans-serif"><span style="margin-bottom:8px; text-align:justify"><span style="background:white"><span style="color:black">Organize the administrative preparation of internal and external meetings, including the preparation of business plans and financial commitment documents in GSM / Oracle, letters of invitation, cost estimates and travel requests; assist in the preparation of documents; sending materials and liaising with participants and others involved;</span></span></span></span></span>
   

3. 
   <span style="font-size:14px"><span style="font-family:Arial,Helvetica,sans-serif"><span style="margin-bottom:8px; text-align:justify"><span style="background:white"><span style="color:black">Analyze correspondence and requests received, highlight incoming documents and attach background information and identify areas requiring action by Program Managers, drawing attention to important issues. Schedule meetings of Program Administrators, according to schedules and needs; take minutes of meetings and follow up on issues requiring action to ensure prompt response to WHO requests;</span></span></span></span></span>
   

4. 
   <span style="font-size:14px"><span style="font-family:Arial,Helvetica,sans-serif"><span style="margin-bottom:8px; text-align:justify"><span style="background:white"><span style="color:black">Obtain information documents for meetings, seminars, workshops, etc. which Program Administrators take part in, verify their availability and ensure that they have the appropriate information files and documents;</span></span></span></span></span>
   

5. 
   <span style="font-size:14px"><span style="font-family:Arial,Helvetica,sans-serif"><span style="margin-bottom:8px; text-align:justify"><span style="background:white"><span style="color:black">Ensure that technical reports and documents are conform to WHO standards, rules, practices, procedures and editing style and correct them as necessary prior to submission to the Representative's signature;</span></span></span></span></span>
   

6. 
   <span style="font-size:14px"><span style="font-family:Arial,Helvetica,sans-serif"><span style="margin-bottom:8px; text-align:justify"><span style="background:white"><span style="color:black">Use appropriate monitoring tools, monitor and ensure deadlines are met, and correspondence and requests are analyzed and processed as soon as possible;</span></span></span></span></span>
   

7. 
   <span style="font-size:14px"><span style="font-family:Arial,Helvetica,sans-serif"><span style="margin-bottom:8px; text-align:justify"><span style="background:white"><span style="color:black">Use GSM to prepare travel plans and travel requests for official travel by Program Administrators. Make airline and hotel reservations, prepare travel records, and handle other related matters upon request;
   </span></span></span></span></span>
   

8. 
   <span style="font-size:14px"><span style="font-family:Arial,Helvetica,sans-serif"><span style="margin-bottom:8px; text-align:justify"><span style="background:white"><span style="color:black">Track the implementation of missions’ recommendations;</span></span></span></span></span>
   

9. 
   <span style="font-size:14px"><span style="font-family:Arial,Helvetica,sans-serif"><span style="color:black; text-align:justify">Perform other related duties as required or directed, including support to the Administration and the Representative's Office.</span>
   </span></span>
   

<strong style="font-family:Arial, Helvetica, sans-serif; font-size:16px; text-align:justify">REQUIRED QUALIFICATIONS</strong>

Education

Essential: Completion of secondary education or equivalent technical training or commercial education with specialization in secretarial studies or office administration. Desirable: University Degree Public Administration or Business Administration, or related fields from a recognized institution. Training in secretarial Studies and/or office administration

Experience

Essential: At least 5 years progressive working experience in an administrative role with international organizations. Desirable: Working experience with WHO/UN as in an administrative role.

Skills

<span style="font-size:14px"><span style="font-family:Arial,Helvetica,sans-serif">The incumbent will demonstrate mastery; actualize his knowledge in the use of modern office technology through internal courses, on the job or self-training. He / she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in Country Office, organic group and WHO, to be able to brief and explain procedures to other members Staff.</span></span>

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing result
• Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English. Desirable: Expert knowledge of Local Language.