Programme Assistant

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 7,893 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

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OBJECTIVES OF THE PROGRAMME

As part of the Division of Universal Health Coverage/Communicable and Noncommunicable Diseases, the Department of Control of Neglected Tropical Diseases works with national programmes of Member States and with global partners, stakeholders, foundations and academia to: reduce the devastating impact of 20 neglected tropical diseases on the health andsocial and economic wellbeing of all people world-wide, contributing to achieve the Sustainable Development Goals.

Specific objectives include:

• reduce mortality, morbidity and disability through the prevention, control and where applicable, elimination and eradication of selected neglected tropical diseases;
• formulate evidence-based strategies that encompass preventive chemotherapy, case management, vector control, veterinary public health and water, sanitation and hygiene (WASH), and facilitate their implementation using, where possible, a synergic approach; advocate for increased visibility of neglected tropical diseases;
• mobilize, coordinate and leverage partners' contribution;provide technical support to Regions and countries;
• lead the processes for acknowledging the achievement of programmatic goals and targets;
• manage donation of medicines and medical supplies;
• be a repository for technical leadership and expertise and facilitate capacity strengthening and transfer of knowledge.

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DESCRIPTION OF DUTIES

Within the delegated authority, the incumbent is assigned all or part of the following responsibilities:

1. Provide support and input to the responsible Officer on planning, resource allocation and human resources management across the full range of programmes and projects of the Department.
2. Provide administrative support to the operational planning and development of projects and work plans and assist the Teams through the provision of targeted, seamless programmatic, financial and administrative support work along the life-circle of the project(s).
3. Verify obligating documents, cross-checking relevant information available from GSM or other on-line systems, ensuring the availability of funds, updating files, and transferring funds as instructed oras delegated; clearance of obligating documents, checking them for completeness, and following-up on missing elements, liquidating obligations and undertaking reconciliation as required.
4. Verify expenditures to comply with work plans, financial rules and regulations and award agreements.
5. Follow-up actions on financial and budgetary matters, acting as a admin approver within delegated authority, and coordinate with the mid-term reviews and the end of year budget and finance closer of accounts exercise under the guidance of the Department Budget and Finance Officer.
6. Screen and review various contractual materials, issuing PTAEO numbers, earmarking funds, and verifying and clearing payment requests.
7. Prepare appropriate draft contracts for individual or service providers such as APWs, and other contract modalities.
8. Prepare routine and ad hoc financial reports using GSM and other related sources of information to assist senior management in taking appropriate decisions and to ensure that funds are utilized optimally.
9. Monitor and follow-up on programme implementation levels, drawing the attention of the Director to problems,inconsistencies delays and other anomalies detected.
10. Coordinate and follow-up on the Department's HR administrative issues, ensure proper management of the HR Plan/HR Action Plan within the workplan.
11. Follow-up on actions required on contract issues for staff and non-staff, on boarding, briefing new staff; and follow-ups on performance evaluation reports/PMDs issues.
12. Coordinate and manage the smooth running of the administrative functions in the Department.
13. Check, obligate and clear purchase requests for services and equipment, working in close collaboration with relevant colleagues to ensure that ordered services are provided.
14. Draft routine and non-routine correspondence on own initiative or on the basis of instructions.
15. Supervise support staff when required.
16. Perform other related duties as required or instructed, including providing support to other areas of work as assigned.

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REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education or equivalent. Desirable: Technical training courses in office and/or management related areas

Experience

Essential: At least 8 years of relevant experience Desirable: Relevant experience in WHO or an other UN agency an asset. Experience in Oracle-based or other ERP systems an asset.

Skills

1. The incumbent takes self-initiative to maintain and update proficiency in the sue of modern office technology through in-house courses, on the job training or self-training.
2. He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO, to be able to brief others and explain procedures.

WHO Competencies

1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Knowing and managing yourself
5. Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Intermediate knowledge of French. Desirable: The above language requirements are interchangeable.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at CHF 82,568 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.