Programme Assistant

Programme & Policy

Overview

Provide project support and documentation for UN-Habitat initiatives.

You have:

• High School Diploma is required; additional two years of relevant experience can substitute diploma.
• Minimum two years of experience in project management, urban planning or design issues, urban management, architecture, or related fields.
• Fluency in Spanish and English; other UN languages are an advantage.
• Completion of UN training courses during the first month, including UNDSS Basic Security and I Know Gender course.
• Ability to perform under pressure and manage time efficiently as part of planning and organization skills.
• Excellent oral and written communication skills.
• Good interpersonal skills in a multicultural environment.

Result of Service The consultancy consists of the following outputs being these non-limitative: - Monthly activity reports This deliverable must be presented in PDF and Word format, up to 5 pages. The consultant will work under the supervision of Roi Chiti, UN Habitat Head of Offices and Mónica Laverde, Finance and Administrative Specialist.

Work Location Bogotá, Colombia

Expected duration 6-month contract with the possibility of extension.

Duties and Responsibilities a.) Information and validation:

• The consultant will be responsible for keeping HUB Coordinator informed and having to obtain validation of his/her activities in the full project cycle.

b.) Development:

• Inputs for the elaboration of technical and economic proposals, as well as implementation plans and budgets.
• Assist in the development of presentation materials.
• Help with the drafting of documents, perform data analysis, and synthesize information for high-level management.
• Help with the drafting of formal communications and support all communications.
• Participate in the meetings with UN-Habitat technical team and counterparties.
• Maintain the communication channels necessary for the proper development of the projects.
• Provide technical support to the Coordination of the HUB and to Coordinators of the different projects.
• Provide inputs for the systematization of the processes carried out and exchange of practices and successful experiences with other HUBs in the region, with headquarters branches, counterpar-ties and who appoints the UN-Habitat HUB Coordinator for Andean countries.
• Support in the request and documentation of administrative services for the execution of specific administrative transactions, including travel.
• Support the Project Coordination in the elaboration, and coordination, confirmation of mission agendas of the technical team and their accompaniment, as appropriate.
• Carrying out technical and administrative activities supporting the Programme Analyst and the Programme Specialist to ensure that projects meet the objectives in terms of deadlines, budget, and quality.
• Provide inputs for monitoring the technical and operational activities of the project.
• Provide inputs for the drafting of project completion and closing documents.
• Support the knowledge management of the Projects.
• Support the systematization of good project practices to ensure proper knowledge management.
• The consultant will be responsible for generating necessary technical inputs in the framework of his/her responsibilities.

c.) Approval:

• The consultant will be responsible for supporting compliance with project-related processes, as well as observing monitoring relevant to project implementation and closure.
• Support the Programme Analyst and The Programme Specialist in the elaboration of inputs related to the implementation and closure of the projects.

d.) Implementation:

• Attend the technical (virtual) meetings needed to meet the scopes and objectives defined for the consultancy.
• Participate when requested in United Nations System interagency groups, project meetings, official missions and/or project-related events.
• Provide information to UN-Habitat regarding affectations that the process of implementing the consultancy may have.
• Provide inputs for the identification and mitigation of project risks, including relevant challenges or omissions and other situations that may affect project development and implementa-tion.
• Follow up on technical guidelines determined by the Project Coordinators and Coordinator HUB Andean Countries.
• Comply with the schedule of activities according to the guidelines of the HUB Coordinator.
• Ensure that technical activities are aligned with the quality expectations of the Agency and counterparty.
• The consultant will be responsible for preparing inputs for progress reports and reports, as necessary and requested for the proper verification of its activities and project management.
• Prepare inputs for the systematization and exchange of successful practices and experiences with other HUBs in the region and with the branches of the headquarters.

e.) Knowledge Management:

• The consultant must know the processes, procedures, and standards of the organization, to ensure an adequate quality of the activities described above according to the standards of the organization.
• Propose formats and procedures that allow the efficient implementation of the Agency's projects. ¿ The consultant must know the file system of the projects and ensure their proper maintenance, accessibility for all officials and the proper updating. ¿ Design methodologies for the systematization of good practices and knowledge, related to the implementation of the projects and cooperation activities of the UN-Habitat Colombia Office. ¿ Support the formulation of substantive documents linked to the thematic lines of action of UN-Habitat Colombia. ¿ Prepare reports and other documents related to meetings, missions and activities developed by the NATIONAL UN-Habitat Office. ¿ The consultant will carry out research activities to facilitate the exchange of information, knowledge and best practices on the sustainable urban development issues set out in the Agency's mandate. ¿ Collect information on the urban status in the Andean Countries that serves as an input both for the identification of new project opportunities and for the implementation of the subscribed projects. ¿ Support monitoring of UN-Habitat's implementation of Sustainable Development Goals (SDP) Target 11 dealing with sustainable cities and communities. ¿ Identify strategic allies for the implementation of the New Urban Agenda in Andean countries. ¿ Manage knowledge networks for the dissemination of the methodologies and documents generated by the agency and for the construction with strategic allies of new knowledge on topics related to sustainable urban development.

f.) Others:

• Other activities requested and by mutual agreement with the HUB Coordinator of The Andean Countries of UN-Habitat, within the framework of this consultancy and without prejudice to the achievement of its responsibilities.
• The consultant will participate in work and follow-up meetings, both with other consultants, as well as with the Coordinator and team of the Andean Countries HUB of UN-Habitat and with the staff of the projects.

• The consultant shall be responsible for ensuring that all activities comply with the principles of United Nations integrity.

  Qualifications/special skills Competency: Professionalism: Knowledge of concepts and approaches relevant to the development of the training strategy and the ability to carry out an independent analysis, identify problems, formulate options, and reach conclusions and recommendations. Responsibility: takes responsibility for all assigned activities and honors commitments; Delivers effec-tive results within established time, cost and quality standards; operates in accordance with the organization's rules and regulations; supports subordinates, provides oversight and assumes responsibility for delegated tasks; takes personal responsibility for its own deficiencies and those of the unit of work, where appropriate. Planning and organization: Ability to work under pressure, prioritize and carry out proper planning. Coordinate your own work plan, use time efficiently and apply common sense in the context of estab-lished deadlines. Customer Orientation: considers all those who are served as "customers" and seeks to see things from their point of view; establishes and maintains productive partnerships with customers by gaining their trust and respect; identifies customer needs and combines them with the right solutions; monitors ongoing developments within and outside the customer environment to stay informed and anticipate issues; keeps customers informed of project progress or setbacks; complies with the schedule for the delivery of products or services to the customer. Communication: Excellent oral and written communication skills, ability to articulate ideas in a clear and accurate way, including the ability to prepare and edit a series of written documents, reports, and summaries. Listen to others, correctly interpret others' messages, and respond appropriately; It asks questions to clarify and exhibits interest in two-way communication; Adapts language, tone, style, and for-matting to the audience; It demonstrates openness in the exchange of information and keeps people in-formed. Teamwork: Good interpersonal skills, ability to establish and maintain effective working relationships in a multicultural and multi-ethnic environment, with sensitivity and respect for diversity. Skills: SKILLS Document Management: During the development of the consultancy, it must be ensured that the infor-mation generated in the development of the objective of the contract is easily accessible by the team. For the above, the consultant or consultant must share the information in the office's online repository. Organizational Learning: seeks feedback from other team members to learn and improve products and services. Organizational Intelligence: The consultancy must take into account the documents or advances, which in terms of the subject matter of this contract already exist. To do this, the consultant or consultant must conduct a documentary review in order to ensure that the delivered products recognize previous experiences and value added is generated. Technological Awareness: keeps his/herself updated on the available technology; understands the ap-plicability and limitation of technology to the work of the office; actively seeks to apply the technology to appropriate tasks; Shows willingness to learn new technologies. Creativity: actively seeks to improve programs or services; offers new and different options to solve problems or meet needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; think "out of the box"; is interested in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

Courses, training, security - The consultant will be responsible for completing all courses or trainings indicated to him/her by UN-Habitat HUB Coordinator. It is mandatory to accredit during the first month of hiring, the UNDSS Basic Security in the Field (BSITF) security course and the I Know Gender: An Introduction to Gender Equality for UN WOMEN staff course. - The consultant will be responsible for their security, so he/she should familiarize his/herself with United Nations security mechanisms in accordance with the Framework of Accountability for the United Nations Security Management System. Academic Qualifications: A High School Diploma is required. Additional two years of experience relevant to the position in areas related to Architecture, Urbanism, Social Sciences, International Cooperation or related would be ac-cepted in lieu of the diploma. Experience: Minimum two (2) years of experience in areas related to project management and/or urban planning or design issues, urban management, architecture or related. Previous experience with the United Nations is an added advantage. Language: The language of the consultancy is Spanish and English, other official languages of the United Nations will be considered an added advantage

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Added 3 years ago - Updated 1 year ago - Source: careers.un.org