Programme Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

OBJECTIVES OF THE PROGRAMME

The mission of WHO's Health Emergencies Programme (The Programme) is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and provide effective relief and recovery to affected populations. The objectives of the Country Health Emergency Preparedness & the International Health Regulations (2005) Unit (CPI) include assessment, monitoring, and evaluation of countries' core capacities for International Health Regulations, coordination with IHR National Focal Points, assessment and monitoring of Member States ‘preparedness, readiness and core capacity building for humanitarian and public health emergencies, support country capacity building for IHR, involving an all-hazards approach at all three levels of the Organization. The CPI Unit prioritizes support to the most vulnerable and low-capacity countries. The Core Capacity Assessment, Monitoring, and Evaluation (CME) Unit is WHO EMRO Regional Office's main hub for support to countries for assessment, monitoring, and evaluation of core capacities for International Health Regulations (2005), coordination with IHR National Focal Points, and supporting the countries to develop and cost national plans of action to implement IHR core capacities in order to address critical gaps. The CME Unit hosts the strategic partnership portal (SPP) which facilitates the coordination of donors for the national action plans

DESCRIPTION OF DUTIES

1. Provide full administrative support including drafting in line with WHO style guide, reviewing and dispatching of correspondence, reports, documents, etc.,
2. Independently compose and finalize correspondence of administrative nature and draft interim replies,
3. Draft presentations as guided by professional staff. Receive, screen, and log all incoming correspondence, search for information and attach background, provide unofficial translation, if needed, take minutes of unit meetings, and update and maintain unit filing system (paper-based, electronic, and database).
4. Follow up on the implementation of programme activities and ensure timely submission of unit's contributions; respond to and act on telephone inquiries,
5. Assess the urgency of programme matters and refer them to appropriate staff for action, and inform and remind professional staff in the unit of deadlines, provide supporting material as appropriate.
6. Organize the travel of the Regional Adviser and unit staff, including raising travel requests (TRs) in the General Management System (GSM), finalizing travel itineraries and hotel bookings, etc.,
7. Follow up and maintain records on the submission of duty travel reports.
8. Provide full administrative support to the unit's intercountry meetings, draft rationale and plan (including approximate costs) for meetings, compile and process all necessary documentation, liaise with participants, issue TRs, effect payments for participants, follow up on travel claims
9. Complete logistical and financial arrangements. Using GSM, carry out the function of project administrator; entering unit work plans, monitoring the availability of funds and financial expenditures according to the approved work plan, initiating expenditure batches, and liaising and coordinating with country offices on the implementation of the work plan related to the concerned programme.
10. Initiate and process different transactions in GSM, including procurement of goods & services; completing necessary forms, obtaining approvals for APWs and submitting documentation to the Administrative Assistant, and following up with concerned parties on the receipt of deliverables and finalization of payments.
11. Update the unit's web pages linked to the programmatic areas.
12. Assist/replace administrative staff in the Department, and perform other relevant duties within their scope of responsibility as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by secretarial training Desirable: University degree in business administration, social sciences, or related field an asset

Experience

Essential: At least five years' progressive administrative experience Desirable: Relevant experience in the UN system.

Skills

- Good filing and organizational skills.- Ability to maintain good working relationships with staff, experts, and visitors.- Demonstrated ability to translate routine correspondence into English. - Very good time management and stress management skills. Very good knowledge of WHO rules, manuals, practices, procedures, and WHO Style Guide applicable to the administrative level is an asset

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Moving forward in a changing environment

With reference to WHO Global Competency Model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic. Desirable: Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 244,952 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station

• Interested candidates must apply on-line through our Stellis recruitment system. For assessment of your application, please ensure that: (I) Your profile on Stellis is properly completed and updated;(ii) All required details regarding your qualifications, education and training are provided; (iii) Your experience records are entered with elaboration on tasks performed at the time. Kindly note that CVs/PHFs inserted via LinkedIn are not accessible