Programme Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Within the delegated authority and under the supervision of the Programme Coordinator or his/her designated mandated representative(s), the UNV Programme Assistant will:

1. Provide administrative and logistical support to the formulation and management of programmes

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
• Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances;
• Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations;
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.

1. Provide administrative support to the financial management of the Programme Unit

• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
• Prepare non-PO vouchers for development projects;
• Process payment for consultants, as deleaged;
• Create requisitions in Atlas for development projects; register good receipts in Atlas.

1. Provide administrative support to the Programme Unit

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Draft minutes in meetings, as delegated;
• Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
• Organize and coordinate filing of documents; maintain mailing lists.

1. Provide administrative support to resource mobilization

• Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.

1. Facilitation of knowledge building and knowledge sharing

• Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Qualifications/Requirements

Required degree level:

Secondary education

Education - Additional Comments:

• Completion of secondary education required.
  • Bachelor’s degree in Business or Public Administration is an asset (or in any area related to *International development, Women and Gender Studies)**;*

Required experience:

36 Months

Experience remark:

• At least 3 years of professional work experience at the national and/or international level in providing programme support

• Experience working in the UN or other international development organization is an asset;

  • Excellent oral and written skills; excellent drafting, formulation, reporting skills;

• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;

• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; as well as web-based management systems;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Sound security awareness;
• Have affinity with or interest in gender equality and women’s rights work, volunteerism as a mechanism for durable development, and the UN System.

Language skills:

• English(Mandatory), Level - Fluent
• Arabic(Mandatory), Level - Fluent
• French(Optional), Level - Working Knowledge

Area of expertise:

Development programme management

Driving license:

No

Competencies values:

Integrity, Professionalism, Respect for Diversity

Application procedure:

1.Go to https://vmam.unv.org/

2.If not yet registered in the UNV Talent Pool, please register your profile following below steps:

a. Click on “Candidate Signup”, enter your basic personal information and click “Sign Up”. b. You will receive a notification e-mail to your registered e-mail c. Click on the link in the e-mail to validate the e-mail address d. Complete all the required sections under “My Profile” (Personal Information, Addresses, Qualifications, Experiences, References). Under Personal Information section, please make sure to tick the box “I am interested in serving as a volunteer” and select “National only” or “Both national and international”. Do not select “International only”. e. If you have more than one nationality, make sure to add Lebanon as your current nationality otherwise your application will not be considered for national UNV assignments f. Click “Submit my profile” g. Go to “My Page” -> Click on “Special Calls” -> search for “Programme Assistant (LBNR000352) click Apply then press "Submit my Application”.

3.If already registered in the UNV Talent Pool:

a. Update your profile under “My Profile” (Personal Information, Addresses, Qualifications, Experiences, References). Under Personal Information section, please make sure to tick the box “I am interested in serving as a volunteer” and select “National only” or “Both national and international”. Do not select “International only”. b. Go to “My Page” -> Click on “Special Calls” -> search for “Programme Assistant (LBNR000352)”, click Apply then press "Submit my Application”.

Only short-listed candidates will be contacted.