Programme Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Family Assignment

Within the delegated authority and under the supervision of a Country Coordinator or his/her designated mandated representative(s), the UNV Programme Assistant will:

• Maintain required financial information on expenditures to assist his/her supervisor in the preparation of field unit budgets and subsequent revisions. • Respond to and liaise with all UN volunteers in the country regarding financial and administrative issues. • Complete all the relevant and required tasks related to the UNV onboarding and exit at the Unified Volunteer Platform (UVP). • Maintain volunteer files of all UN volunteers assigned to the country, ensuring that all correspondence and periodic reports (online) are properly kept, and that related matters requiring action are brought to the attention of his/her supervisor. • Monitor and keep records of the contractual status at the UVP of all serving UN volunteers and flag to his/her supervisor follow-up actions on assignment extensions, renewals and replacements. • Maintain up to date contact records of all serving UN volunteers, including their recognized dependents. • Provide the necessary support to UN volunteers to open bank accounts • Prepare, when required, in consultation with the supervisor, travel authorization for UN volunteers in connection with their in-country duty-related travel. • Undertake tasks in the overall management of the UN volunteers and recognized dependents in the country. • Support the office on orientation sessions, check-in sessions, and monthly meetings for UN Volunteers. • Provide, when required, in consultation with the supervisor, the necessary support to UN volunteers in the case of serious illness, medical evacuation, security evacuations or the death of a UN Volunteer. • Ensure all conditions are met before the payment of final entitlements to UN volunteers at the end of their assignment. • Maintain inventories of all UNV-supplied, non-expendable equipment, and ensure records of all items purchased for UNV-executed projects are submitted to UNV headquarters. • Draft and type correspondence, including memoranda and notes for the file. • Maintain proper general office files and document information well. • Perform duties such as photocopying, collection and distribution of incoming mail, dispatching outgoing mail, locating files, etc. • Support the Country Coordinator in addressing questions of UN Volunteers and the UN partners as well as ensuring greatest level of satisfaction to them in terms of performance. • Support the Country Coordinator in projecting volunteer mobilization and analyzing the mobilization patterns and trends to identify avenues for further UNV mobilization. • Effective and efficient support of the Country Coordinator and UN partners in advocacy and outreach campaigns (International Volunteers Day/IVD, presentation of promotional information with Host Entities, local volunteer organizations, etc.). • Timely provision of information and data related to volunteer management, UNV field office assets, finance/procurement and administrative inputs required for UNV’s corporate exercises. • Support onsite and online volunteer mobilization that increases the number of volunteers in the respective country. • Effective and efficient support in the Volunteer Management Cycle in cooperation with Volunteer Service Center (VSC) (talent sources compilation, initial onboarding, monitoring contractual status, logistical arrangements, medical and security evacuations if applicable, end of assignment formalities). • Conduct advocacy and outreach programmes on UNV to expand the national talent pool as well as to advocate for the Online Volunteers (OV). • Any other related tasks as may be required or assigned by the supervisor.

☒ Accountability ☒ Adaptability and Flexibility ☒ Client Orientation ☒ Commitment and Motivation ☒ Commitment to Continuous Learning ☒ Communication ☒ Empowering Others ☒ Ethics and Values ☒ Integrity ☒ Knowledge Sharing ☒ Professionalism ☒ Respect for Diversity ☒ Self-Management ☒ Technological Awareness ☒ Working in Teams

    administration, logistics support, finance reporting, human resources management, talent acquisition or other relevant 
    programmes; familiarity with ERP system like ATLAS is an asset, as is experience working directly or indirectly in the UN or other international development organization;

• Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Sound security awareness; • Have affinity with or interest in partnerships and volunteerism as a mechanism for durable development, and the UN System.

Myanmar has a tropical monsoon climate. It has a considerable amount of sun, a high rate of rainfall, and high humidity. Myanmar has three distinct seasons: the cool-dry season from November to February, the hot-dry season from March to May and the rainy season from June to October. The most popular season for tourists is the cool season and you will see an increase of visitors at the major attractions.

Temperatures vary across the country- in Yangon the cool season may bring overnight temperatures of around 19 C while in the highlands such as Inle Lake, night temperatures may fall below 10 C. Casual and light clothing is recommended all year around. A light sweater or jacket will be useful during the cool season and when travelling in Northern areas.

Personnel stationed around Myanmar may be exposed to a full range of tropical diseases. Before you travel, check with a doctor which vaccines are recommended. It is also advised that you bring any required medications with you as pharmacies in Myanmar are not always well stocked.

The most common means of transportation are taxi, generally safe, and available everywhere. As for housing, although quite problematic few years ago, the growing number of expatriates triggered the offer of apartment and houses with prices in continuous decrease.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan.