Programmatic Quality Assurance, Evaluation and Knowledge Management (PQAE-KM) Specialist

Mid Senior

Contract

This is a IPSA-10 contract. This kind of contract is known as International Personnel Services Agreement. It is normally internationally recruited only. It usually requires 5 years of experience, depending on education. More about IPSA-10 contracts.

Background

Office/Unit Description

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP

UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations. UNDP has been present in Indonesia for over 35 years, carrying out its mission to share technical expertise to assure inclusive growth, better services, environmental sustainability and good governance leading to the achievement of Sustainable Development Goals (SDGs). UNDP is helping the country to develop policies, leadership skills, partnership abilities, and institutional capabilities, and build resilience. As one of many UN entities, in Indonesia UNDP implements activities under the broad umbrella of the United Nations Sustainable Development Cooperation Framework (UNSDCF). Similar to the UNSDCF, UNDP’s country programme is furthermore fully aligned with Indonesia’s national long and medium-term development goals. By ensuring that programmes are in line with national development priorities as well as with the outcomes of the UNSDCF, UNDP aims to foster national ownership and needs responsiveness, while at the same time supporting coherence and synergies of the UN system partnership with Indonesia.

Under the direct supervision of the Programme Oversight Specialist, Programmatic Quality Assurance, Evaluation and Knowledge Management (PQAE-KM) Specialist will work to strengthen project compliance for quality and evaluation capacities and provide increased support in programmes monitoring, evaluation and learning. The incumbent will work in close cooperation with management, Programme, Operations and other Teams within the Country Office and Regional Hub.

Duties and Responsibilities

Scope of Work

The PQAE-KM Specialist has overall responsibility for Planning exercises with key tasks include:

3.1 Development and Implementation of Projects and Programme Quality Assurance, Monitoring and Evaluation framework:

• Produce the project QA&E framework in accordance with the project and programme monitoring and evaluation plan.
• Guide and coordinate the development of the project and programme results table including:

1. Provide technical advice for the performance indicators updates and reporting, incl. the results-oriented annual report (ROAR)
2. Ensure realistic intermediate and end-of-project targets are defined.
3. Identify sources of data, collection methods, who collects data, how often, cost of collection and who analyzes it.

• Ensure gender equality and social inclusion (GESI) is integrated in the monitoring and evaluation framework and in results reporting
• Provide technical advice to the Gender Analyst, to develop, update and monitor results-based gender action plan, as part of the CO Gender Seal strategy
• Identify the requirements for collecting baseline data, prepare terms of reference, support contracting of a baseline survey/ies, and monitor progress.
• Ensure that CO programmatic output and outcome targets are well captured in the UNDP’s corporate platforms: Integrated Work Plan, ROAR, Annual Business Plan, Strategic Plan reporting etc.

3.2 Implementation of Projects Quality Assurance , Monitoring & Evaluation framework:

• Oversee project and programme QA, M&E activities as per the Annual Work Plan, with particular focus on results and impacts as well as on lesson learning.
• To help quality checking on compliance of all projects in updating Project Information in Quantum (data quality review for Aid Transparency Index);
• Supporting Head of unit to develop CO projects master matrix & project repository
• Ensure and review the project’s 6 monthly results tracker with key activities, indicators, baseline and targets to obtain 6 monthly progress - Project Assurance Report (PAR), towards attainment of the results oriented annual reporting (ROAR)
• To review whether Social Environment Standard (SES) is developed for all new Project Document and consult regional office to assist with quality review & improve SES of projects classified significant/high risk.
• Provide guidance for development of TORs and evaluation process (mid-term reviews and evaluations) in accordance with UNDP guidance.
• Ensure that project’s results and contribution to corporate output and outcome targets are well captured in the UNDP’s corporate platforms: Integrated Work Plan, ROAR, Annual Business Plan, Strategic Plan reporting etc.

3.3 Knowledge Management

• Support with the identification, sorting and document management of source information for knowledge production, including extraction and cataloguing of key lessons and results related with gender mainstreaming exercise
• Support with the administration and work-planning of knowledge production, including coordination of meetings, minutes, and follow-ups.
• Supporting the team with dissemination of knowledge management produce related with GESI through strategic channels: use internal and external platform , event, knowledge exchange etc.
• Support with consolidation of knowledge and dissemination across the team to ensure it is used by team members (e.g., through presentations to the team) for decision making process related for programming .

3.4 Capacity development

• Supporting head of unit in conducting analysis of COs’ data and case evidence to distil relevant lessons on programme and project management and implementation.
• Contribute to CO capacity building efforts and the planning and delivery of workshops and learning events
• Recommend and develop strategies to measure the performance of the projects and support them to Working with Management Performance Oversight (MPO) unit, Programme Units Team Leaders and Programme and Project Managers, support the design and implementation of a system to identify, analyse, document and disseminate lessons learned.
• In coordination with the Communications Officer, collect case studies to illustrate challenges, progress and innovation in the project’s work. These should include a Gender Equality and Social Inclusion (GESI) perspective.

Institutional Arrangement

Under the direct supervision of the Programme Oversight Specialist, the PQAE-KM Specialist will work closely head of Unit, programe colleagues to strengthen project monitoring and evaluation capacities and provide increased support in programmes planning exercise and quality assurance, as well knowledge management. The incumbent will work in close cooperation with management, Programme, Operations and other Teams within the Country Office and Regional Hub.

Competencies

Expected Demonstration of Competencies

Core

Achieve Results:

LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact

Think Innovatively:

LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems

Learn Continuously

LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences

Adapt with Agility

LEVEL 3: Proactively initiate and champion change, manage multiple competing demands

Act with Determination

LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results

Engage and Partner

LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration

Enable Diversity and Inclusion

LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area

Name

Definition

Business Direction & Strategy

Strategic Thinking

• Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions
• Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and ways forward look like for UNDP

Business Management

Risk Management

Ability to identify and organize action around mitigating and proactively managing risks.

Business Management

Resource Management

Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity

Business Direction & Strategy

System Thinking

Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Business Management

Results-based Management

Ability to manage programmes and projects with a focus at improved performance and demonstrable results

Business Management

Project Management

Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve specific goals

Business Management

Working with Evidence and Data

Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making

Required Skills and Experience

Minimum Qualifications of the Successful Applicant

• Min. academic education A minimum requirement would be a bachelor’s degree in Project Management, Economics, Sustainable Development; and/or a related field.
• A Master’s Degree in Project Management, Sustainable Development; and/or a related field would be an advantage

Min. years of relevant work experience

• Five years (with a master’s degree) or seven years (with a bachelor’s degree) of relevant professional experience in international development projects or programmes, preferably in the field of project management including at least three years with direct responsibility for managing knowledge management systems.

Required skills

• Specialist knowledge and experience in the area of Quality Assurance, Monitoring and Evaluation methodologies and approaches, including: Planning, design and implementation for large scale development projects
• Excellent analytical, communication, writing and presentation skills
• Good understanding of GESI concepts
• Conversant with standard office computer software and basic database software (Access, Excel, etc.) suitable for knowledge management data management.
• Ability to work in multidisciplinary team

Desired additional skills

• Experience working with UNDP’s standards project management
• Experience supporting gender seal exercise in public sector
• Experience working with the Government, development partners, donor agencies, private sector and/or its associations.
• Experience in formulating development strategies and policies.
• Experience in development and planning of the projects focused on environment and/or climate change through providing evidence-based policy advice
• Experience in capacity building or delivering training
• Relevant international experience, preferably in developing countries

Required Language(s)

• Very high standard of spoken and written English is required.
• Working knowledge of Bahasa Indonesia would be highly desirable

APPLICANTS MUST COMPLETE THE P11 FORM AND SUBMIT IT AS PART OF THEIR APPLICATION. Click here to download the form: - https://bit.ly/3R8T1mv

Apply Now Refer a Friend

Apply now

Added 4 months ago - Updated 4 months ago - Source: jobs.undp.org