Program Management Specialist

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 98,139 USD and 133,297 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVE OF THE OFFICE/DEPARTMENT

This requisition is for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

The Office for Equity, Gender and Cultural Diversity (EGC) of the Pan American Health Organization promotes, coordinates, and provides technical cooperation on health equity and addressing gender and ethnic inequalities in health. In particular, the EGC Office supports the mainstreaming of equity, gender, and cultural diversity, and related actions, in the development, implementation, and monitoring of health policies, plans, and programs across the Organization and with Member States. The Office’s work is part of the Organization’s core efforts to promote Universal Health within the frameworks. The Publications Team positions PAHO as health leader, catalyst, and an authoritative source of health information in the Americas and beyond. Through its expertise and advisory role, the Publications Team supports the PAHO Publications Committee to ensure publications bolster the Organization's strategic priorities for maximum impact. The Team collaborates with PAHO technical departments and country offices to develop multilingual high-quality, high-impact information products that respond to the needs of the Organization's audiences; ensures that publications comply with rigorous and professional editorial standards; disseminates publications through the most appropriate channels; safeguards the Organization's intellectual property; and leads open-access initiatives to expand its reach to its stakeholders.

DESCRIPTION OF DUTIES

Under the direct supervision of the Chief, Equity, Gender, and Cultural Diversity (EGC) and the Publications Advisor, the incumbent is responsible for the following duties and responsibilities:

Strategic advice and support:

1. Provide strategic analysis, advice and support to EGC and PUB staff in all programmatic areas; support preparation for, and participate in: inter-programmatic and cross-organizational working groups; PAHO management meetings; and other internal and external fora;
2. Support the entity in program management functions, including management of procedures and tools to develop the biennial work plan (BWP); engage in corporate efforts for strategic and operational planning, budgeting and resource coordination;

Program management:

3. Ensure that projects managed by the entity are executed according to action plans and within established guidelines and dates; ensure timely submission of financial and progress reports in accordance with donor agreements;
4. Coordinate the implementation of the Biennial Work Plan (BWP); ensure that the responsible advisors provide required planning data and information to adequately assess and report on implementation of projects’ expected results, products/services, etc.;
5. Support the preparation of various written outputs, e.g., draft background papers, analyses, sections of reports and studies and other inputs to technical publications. Provide assistance in the preparation of documents for Governing Bodies meetings;
6. Review project proposals and agreements, ensuring that these are aligned with the Organization’s program of work and priorities;
7. Collaborate with knowledge management and communications services to the entity, including management of entity web site(s), online media presence, presentations, etc., in support of the entity’s program of work;
8. Participate actively in the Program Management and Partnership Specialist Network (PMN) led by PBE; review and analyze progress on technical matters, including inter-programmatic and inter-sectoral activities in the context of the PMN;

Administration:

9. Provide support for the management and control of all administrative services and operations of the entity. Such services and operations include budgeting, finance, procurement, human resources management for PUB, conference management, and office space and equipment arrangements;
10. Assist in the allocation and control of financial, human, and physical resources. Monitor and analyze financial/non-financial data to assess options for solutions to financial, administrative and human resources issues;
11. Oversee the financial management systems of the entities; prepare budgetary forecasts; establish control and report structures by monitoring commitments and ensuring the processing of obligating documents that adhere to operational plans;
12. Develop reports to highlight and clarify changes in resource utilization plans; recommend alternate plans/funding strategies and discuss potential problems that could arise from programming;
13. Oversee all human resources staffing actions including staff and contingent workers for PUB; lead and coordinate the preparation of human resources plans and all processes for recruitment of personnel assigned to both entities;
14. Provide guidance on administrative and financial rules and regulations, practices and procedures, and other administrative processes and services. Ensure compliance with the internal control framework of the Organization;
15. Represent the entity and liaise with other offices of the Organization regarding administrative matters and provide inputs and recommendations;
16. Serve as the HR Partner and/or Finance and Compensation partner and any other required role within the PASB Management Information System (PMIS); serve as the entity’s Learning Board focal point within Human Resource Management Learning Program;
17. Work in close coordination and interaction with the entity’s Administrative Assistants;
18. Perform other related duties, as assigned.

REQUIRED QUALIFICATIONS

Education****:

Essential: A bachelor's degree in business, public administration, finance, economics or any other field related to the functions of the post, from a recognized university.

Desirable: Specialization in business administration or related field would be an asset.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org/search/default.asp and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.

Experience****:

Essential: Five years of combined national and international experience in the fields of strategic planning, program and project development, implementation, management, monitoring and evaluation, including experience in strategy formulation and strategic resource allocation.

Desirable: Experience in project or program management, administration, strategic planning, budget, and finance would be an asset.

SKILLS****:

PAHO Competencies:

• Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.
• Teamwork: Collaborate and cooperate with others. - Works collaboratively with team members and counterparts to achieve results; encourages cooperation and builds rapport; helps others when asked; accepts joint responsibility for the teams’ successes and shortcomings. Identifies conflicts in a timely manner and addresses them as necessary; understands issues from the perspective of others; does not interpret/ attribute conflicts to cultural, geographical or gender issues.
• Respecting and promoting individual and cultural differences: Relate well to diversity in others and capitalize on such diversity - Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.
• Communication: Express oneself clearly when speaking/Write effectively/Listen/Shares knowledge - Quality and quantity of communication targeted at audience. Listens attentively and does not interrupt other speakers. Adapts communication style and written content to ensure they are appropriately and accurately understood by the audience (e.g., power-point presentations, communication strategies, implementation plans). Shares information openly with colleagues and transfers knowledge, as needed.
• Knowing and managing yourself: Manages stress/Invite feedback/Continuously learn Remains productive even in an environment where information or direction is not available, and when facing challenges; recovers quickly from setbacks, where necessary. Manages stress positively; remains positive and productive even under pressure; does not transfer stress to others. Seeks feedback to improve knowledge and performance; shows self- awareness when seeking and receiving feedback; uses feedback to improve own performance. Seeks informal and/or formal learning opportunities for personal and professional development; systematically learns new competencies and skills useful for job; takes advantage of learning opportunities to fill competencies and skill gaps.
• Producing Results: Deliver quality results/Take responsibility - Produces high-quality results and workable solutions that meet clients’ needs. Works independently to produce new results and sets own timelines effectively and efficiently. Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Makes proposals for improving processes as required and takes responsibility for own work and/or actions, as necessary. Demonstrates positive attitude in working on new projects and initiatives. Demonstrates accountability for own success, as well as for errors; learns from experience.
• Moving forward in a changing environment: Propose change/Adapt to change - Suggests and articulates effective and efficient proposals for change as needed when new circumstances arise. Quickly and effectively adapts own work approach in response to new demands and changing priorities. Is open to new ideas, approaches and working methods; adjusts own approach to embrace change initiatives.

Technical Expertise:

• Experience in budget planning and programming, financial/accounting administration, human resources management, security, travel arrangements, general services, procurement, and other related administrative services and operations.
• Thorough theoretical and practical knowledge of managerial principles and practices, as well as good judgment to plan and execute tasks and to supervise subordinates.
• Ability to exercise tact and skill in handling financial, personnel, and administrative problems, and ability to maintain good working relationships with government authorities and officials from donors, host government, and other participating institutions.
• Mature judgment, strong technical, analytical and conceptual skills; demonstrated ability to assess, analyze, synthesize and provide recommendation on key administrative issues.
• Strong professional oral and writing skills, including the development of reports, oral presentations, and other documents for consideration at the highest levels of the Organization.

Languages:

Very good knowledge of English or Spanish and a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.

IT Skills:

Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook. At least two years’ experience working directly with enterprise resource planning (ERP) systems would be an asset.

REMUNERATION

Monthly Salary****: (Net of taxes)

USD$3,283.60 (Salary non-negotiable)- Part-time (80%)

Post Adjustment****:

USD$1,776.42- Part-time (80%) This amount is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

ADDITIONAL INFORMATION

• This vacancy notice may be used to identify candidates to fill other similar short-term professional positions, at the same grade level.
• Candidates will be contacted only if they are under serious consideration. A written test and/or interview will be held for this position as a form of screening.
• The post description is the official documentation for organization purposes.
• Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.
• For information on PAHO please visit: http://www.paho.org
• PAHO/WHO is committed to workforce diversity.
• PAHO is an ethical organization that maintains high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.
• PAHO also promotes a work environment that is free from harassment, sexual harassment, discrimination, and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of abusive conduct.
• PAHO personnel interact frequently with people in the communities we serve. To protect these people, PAHO has zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoing will be terminated and may also face criminal prosecution.
• PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Applications from women and from nationals of non and underrepresented Member States are encouraged.
• All applicants are required to complete an on-line profile to be considered for this post.