Procurement support Expert (OSL)

Volunteering Admin Logistics & Procurement

Overview

Support procurement operations and capacity for emergency health response in Gaza.

You have:

• Strong knowledge of procurement and supply chain management processes.
• Ability to manage procurement documentation and supplier coordination.
• Experience with procurement monitoring and reporting.
• Desirable to have WHO experience.
• Experience working in Gaza and/or the West Bank is preferable.
• Strong analytical and organizational skills.
• Ability to work in high pressure emergency environments.
• Strong communication and stakeholder coordination skills.

Contract

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WHO has scaled up its logistics and supply chain operations to support the humanitarian health response in Gaza. This includes the coordination of large procurement volumes, management of multiple operational corridors, and support to humanitarian partners facing regulatory and operational constraints.

The OSL team in Jerusalem serves as the central coordination hub for procurement and logistics operations across the occupied Palestinian territory. With increasing volumes of medical supplies entering the pipeline and the need to maintain strategic health stockpiles, procurement activities have significantly expanded.

The Procurement Expert will support the OSL team by strengthening procurement capacity, facilitating supplier coordination, and ensuring compliance with WHO procurement rules while enabling rapid procurement processes required for emergency operations. This role is critical to maintaining efficient supply pipelines and supporting WHO’s operational response in Gaza.

Under the direct supervision of the Operational Support and Logistics (OSL) team lead, the UN Volunteer will undertake the following tasks:

Procurement Operations

• Support procurement of medical supplies, consumables, medical equipment, and operational services required for WHO programmes and emergency response activities.

• Assist in preparing procurement requests, cost estimates, and procurement documentation in accordance with WHO procurement policies.

• Facilitate procurement through WHO systems and local procurement mechanisms when required.

Supplier and Contract Management

• Assist in preparing Requests for Quotations (RFQs), Invitations to Bid (ITBs), and other solicitation documents.

• Support evaluation of supplier proposals in accordance with WHO procurement procedures.

• Maintain supplier databases and support supplier performance monitoring.

Procurement Monitoring and Coordination

• Track procurement pipelines and purchase orders to ensure timely delivery of critical supplies.

• Coordinate with logistics teams, freight forwarders, and programme units to monitor shipments and resolve delays.

• Support coordination with the Global Service Centre (GSC), Regional Office, and Headquarters procurement teams when required.

Compliance and Documentation

• Ensure proper documentation and archiving of procurement files in line with WHO audit requirements.

• Support preparation of procurement reports and responses to internal or external audit requests.

Shipment Follow-up and Claims

• Support logistics teams with shipment tracking and delivery confirmation.

• Assist in preparing claims related to damaged or delayed shipments and coordinate resolution with suppliers.

Coordination and Operational Support

• Liaise with WHO programme units, finance teams, and logistics teams to align procurement planning with operational needs.

• Provide procurement updates and contribute to operational planning discussions within the OSL team.

• Accountability • Adaptability and flexibility • Planning and organizing • Integrity and professionalism • Communication and interpersonal skills • Teamwork and collaboration • Cultural sensitivity and inclusiveness • Commitment to continuous learning

procurement, supply chain, managing logistics operations and supply operations in international organizations/ institutions

• Strong knowledge of procurement and supply chain management processes. • Ability to manage procurement documentation and supplier coordination. • Experience with procurement monitoring and reporting. WHO experience is desirable, experience working in Gaza and/or the West Bank is preferable. • Strong analytical and organizational skills. • Ability to work in high pressure emergency environments. • Strong communication and stakeholder coordination skills.

The assignment is designated as a remote national UN Volunteer position; accordingly, the UN Volunteer shall be solely responsible for securing and maintaining appropriate housing and covering all related living arrangements and expenses.

The initial contract duration shall be six (6) months, with any subsequent extensions subject to the availability of funding, operational requirements, and the satisfactory performance of the UN Volunteer.

A monthly Volunteer Living Allowance (VLA) shall be provided to contribute toward housing, utilities, and standard living expenses. In addition, the UN Volunteer shall be entitled to life, health, and permanent disability insurance coverage (including health insurance for up to three eligible dependents), as well as an exit allowance, contingent upon satisfactory completion of service.

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Potential interview questions

Added 2 months ago - Updated 1 month ago - Source: unv.org