Procurement Support Clerk - Tripoli
Provide support in procurement activities and maintain up-to-date records.
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Overview
Provide support in procurement activities and maintain up-to-date records.
You have:
- Fresh graduate preferably in business administration, office management.
- Previous procurement or customer service experience is preferred.
- Ability to work as a member of a team is essential.
- Positive courteous and professional attitude.
- Strong interpersonal skills and written and spoken communication in listed languages.
- Able to maintain composure and prioritize work under pressure.
- Able to work overtime when necessary and be able to coordinate multiple tasks and maintain attention to detail.
- Must be computer literate, including Microsoft Word and Excel/Power Point.
- Self-motivated, honest, highly responsible, and punctual.
Job Description
- Updating supplier data base. - Updating Material List. - Updating payment tracking sheet. - Updating sole procurement tracking sheet. - Updating the MSA and contracts tracking sheet - Sourcing new suppliers through site visits and online search. - Assist in photocopying, scanning & archiving procurement files. - Assist in reception of goods that are being delivered (cross count/receive items). - Follow-up internally between SC department and Finance department on procurement related transactions. - On behalf of the procurement unit, liaise with the suppliers upon the actual delivery of the items, and coordinate handover to respective programs. - Following the guidance of the procurement staff, assist the logistics department, to ensure that the goods are dispatched along with all the needed documentation (Waybills…) between North offices and centers. - Work closely with procurement team members by providing the necessary support as deemed necessary. - Sending request for feedback regarding suppliers’ performance & update supplier files accordingly.
Deliverables:
- Fully update Procurement folders: data entry+ hard copies filing. - Update Procurement trackers. - Support in sourcing when needed. - Filing of hard copies and follow up for needed documents. - data entry. - archiving. - all deliverables will be verified on a weekly basis.
Schedule:
Monday-Friday: 8am-5pm
Qualifications
Education: Fresh graduate preferably in business administration, office management.
Work Experience: Previous procurement or Customer Service experience is found relative.
Demonstrated Skills and Competencies:
- Ability to work as a member of a team is essential. - Positive courteous and professional attitude. - Strong interpersonal skills and written and spoken communication in listed languages. - Able to maintain composure and prioritize work under pressure. - Able to work overtime when necessary and be able to coordinate multiple tasks and maintain attention to detail. - Must be computer literate, including Microsoft Word and Excel/ Power Point. - Self-motivated, honest, highly responsible, and punctual.
Potential interview questions
| Can you describe a time when you had to work with a team to achieve a shared goal? | This question assesses the candidate's teamwork abilities, which are crucial for success in this role. | Provide a specific example, detailing your role, the team's objective, and the outcome. |
| How do you handle pressure when managing multiple tasks? | The interviewer seeks to understand your coping strategies and organizational skills under stress. | Pro members can see the explanation. |
| What methods do you use to ensure accuracy in data entry tasks? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe how you would respond to an unexpected change in a project timeline. What steps would you take? | Pro members can see the explanation. | Pro members can see the explanation. |
| What experience do you have in liaising with suppliers or customers? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
rescue.org
