Procurement Support Clerk - Tripoli

Work Arrangement:

Job Description

North Procurement team requires additional support during this period in the below tasks mentioned in the scope of work, in addition to the many upcoming deliverables:

- Support to Education projects under UNICEF. - Partnership Procurement Support. - Upcoming tenders for Fuel and Transportation. - Ongoing tools Market Assessments and upcoming for Office Furniture. - Daily trackers and monthly reports. - Integra reports.

Scope of work

- Prepare payment requests on BVA, merge payments and submit them to finance department. - Handle PR technical review and advise programs accordingly. - Prepare POs on BVA and coordinate with suppliers the delivery date. - Updating supplier data base for FY23. - Updating Material List. - Updating payment tracking sheet. - Updating sole procurement tracking sheet. - Updating the MSA and contracts tracking sheet. - Printing the MSA and MS document folders. - Sourcing new suppliers through site visits and online search. - Assist in photocopying, scanning & archiving procurement files. - Follow-up internally between SC department and Finance department on procurement related transactions. - On behalf of the procurement unit, liaise with the suppliers upon the actual delivery of the items, and coordinate handover to respective programs. - Following the guidance of the procurement staff, assist the logistics department, to ensure that the goods are dispatched along with all the needed documentation (Waybills…) between North offices and centers. - Work closely with procurement team members by providing the necessary support as deemed necessary. - Sending request for feedback regarding suppliers’ performance & update supplier files accordingly.

Deliverables:

- Fully update Procurement folders: data entry+ hard copies filing. - Update Procurement trackers. - Support in sourcing when needed. - Filing of hard copies and follow up for needed documents. - data entry. - Archiving. - all deliverables will be verified on a weekly basis.

Qualifications

Education:

- Fresh graduate preferably in business administration, office management.

Work Experience:

- Previous procurement or Customer Service experience is found relative.

Demonstrated Skills and Competencies:

- Ability to work as a member of a team is essential. - Positive courteous and professional attitude. - Strong interpersonal skills and written and spoken communication in listed languages. - Able to maintain composure and prioritize work under pressure. - Able to work overtime when necessary and be able to coordinate multiple tasks and maintain attention to detail. - Must be computer literate, including Microsoft Word and Excel/ Power Point. - Self-motivated, honest, highly responsible, and punctual.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.