Procurement Officer - Sabha

Job Description

Background/IRC Summary:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to people forced to flee from war or disaster. At work today in over 40 countries, the IRC aims to restore safety, dignity and hope to millions who are uprooted and struggling to endure.

Position Overview:

Under the direct supervision of the Supply Chain Manager, the Procurement Officer will be responsible for the efficient coordination and management of procurement functions for IRC’s office in Sabha. The postholder will procure Program supplies, services, and equipment, whilst ensuring good practices and maintaining audit-compliant records.

Responsibilities

Working closely with Supply Chain Manager and Supply Chain Coordinator, and other internal and external partners, you will efficiently plan and support program implementation by:

- Implementing and/or maintaining IRC Standard Operating Procedures (SOPs) and templates. - Ensuring that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and donor procurement policy and procedures. - Attend all the procurement committee meetings. - Coordination with Finance, Admin, and program departments to ensure integrated internal controls, timely payment of vendors, and full, auditable support documentation. - Ensuring that a transparent and adaptable procurement process is implemented and maintained. - Routine communication, coordination, and planning with the relevant requesting staff/programs regarding the order and delivery of supplies. - Ensuring that all Supplies, services, and equipment required are delivered in time. - Establishment and maintenance of ethical, professional working relationships with suppliers. - Maintain supplier information for regularly purchased items and be informed of current local market conditions. - Support and provide the appropriate training for procurement and program staff as the need arises. - Manage Procurement staff (Assistant etc). - Providing advice on procurement-specific issues or improvements. - Source appropriate rental properties for viewing, as the need arises. Maintain a sense of market prices for property rental. - Assist program staff with raising purchase requests (PRs) and provide price estimations of goods requested when possible. - Collecting, organizing and analyzing data market information and data to enable effective procurement planning - Coordinate transportation of procured items to other IRC locations. - Be an integral part of the procurement team and support all members - Update relevant staff about the status of their request and delivery and maintain regular contact with supervisor on matters of procurement. - Consistently update the BVA System and the Purchase Request Tracking Sheet (PRTS). - Review and Place Purchase Orders - Completing and handling procurement paperwork and documents when required - Research potential vendors - Due Diligence - Any other duties or tasks delegated to you

Expected Deliverables:

- Provide on-time, standard monthly reports, and routine cash/payment projections - Generate and/or maintain an IRC Pre-qualified Vendor database, and a comprehensive price list for goods, services, and equipment purchased by IRC - Submit a monthly list of commitments to Supply Chain Coordinator and Finance

Qualifications:

Personal Characteristics:

- Strong sense of personal integrity. - Attention to detail. - Strong supervisory skills. - Ability to multi-task. - Team spirit and problem-solving abilities.

Qualifications

- Knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous). - Familiarity with major donors and local regulations/laws is advantageous. - Three years’ work experience in procurement, at least one year in a supervisory capacity. - Holder of a valid driving license - Proficient in spoken and written English - Good mathematical skills. - Proficient use of PC especially spreadsheets.

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The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, or disability status.