Procurement Officer - Female (3rd Re announcement) - Afghan Nationals Only

Logistics & Procurement

Overview

Plan and implement effective procurement strategies

You have:

• Bachelor’s degree in business administration/financial accounting or Logistics related field
• 2-3 years of work experience in supply chain operations (Procurement)
• Experience working with NGO preferred.
• Knowledge of generic procurement procedures and practices
• Proven success as a procurement leader within supply chain including planning, procurement and logistics
• Good collaborator and influencer with effective interpersonal and analytical skills
• Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting
• Good negotiation skills
• Excellent skills in conducting market analysis and sourcing strategies
• Able to work effectively in a highly matrixed structure
• Good mathematical skills

Job Description

- Working closely with Sr. Supply Chain officer and other internal and external partners, you will effectively plan and support program implementation by: - Collecting, organizing and analyzing data market information and data to enable effective procurement planning - Preparing and implementing procurement plans following related IRC procurement Standard Operating Procedures (SOPs) - Monitor supply market and conduct market surveys & analysis to ensure value for money in procurement. - Responsible for implementing procurement plan and strategy and ensuring all procurement needs are met on time in line with GSC and donors’ standards, the role holder will: - Support the development of procurement specifications - Process approved Purchase requisitions through the procurement software ensuring data accuracy. - Initiate and process Request for quotations (RFQ) and Request for proposals (RFP). - Train and certify procurement committee members and participate in tender meetings and evaluations. - Prepare bids analysis and other bidding documents for approval. - Conduct negotiations with suppliers that is transparent and documented. - Review procurement documents for accuracy before taking payment for approval. - Collaborating with all departments by Coordination with finance and program to ensure smooth and timely procurement - You will lead the contracting process so that the terms and conditions, and contracting procedures as provided by Global Supply Chain are followed. - The role will lead supplier relationships and performance to ensure that Suppliers adhere to Service Level Agreements (SLAs), and that there is precise record keeping. This includes:- - Maintaining suppliers files and documentation - Monitoring and documenting supplier performance - Maintain supplier performance score cards. - You will assist in identifying and analyzing compliance risk in procurement processes and in implementing donor rules & regulations for all procurements by: - Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc. - Providing consistent and constructive support to other departments to ensure compliance with policies and procedures - Identifying and reporting procurement red flags across the procurement value chain - Implementing corrective action plans (CAPs) in response to internal and/or external audit queries - You will support timely and accurate reporting by: - Preparing and submitting accurate monthly reports to the line manager on time. - Supporting with developing and updating the procurement plans (assigned) as required. - Submitting monthly list of commitments to line manager and other relevant departments - Submit periodic procurement tracking report for specific Grants that you are assigned to. - Setting procurement team members' objectives - Documenting training needs - Ensuring that all procurement staff and counterparts are trained to standard

Qualifications

- Bachelor’s degree in business administration/financial accounting or Logistics related field - 2-3 years of work experience in supply chain operations (Procurement) - Experience working with NGO preferred. - Knowledge of generic procurement procedures and practices - Proven success as a procurement leader within supply chain including planning, procurement and logistics - Good collaborator and influencer with effective interpersonal and analytical skills who work seamlessly across cultures, organizational units and suppliers. - Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting - Good negotiation skills - Excellent skills in conducting market analysis and sourcing strategies. - Able to work effectively in a highly matrixed structure - Good mathematical skills.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: rescue.org