Procurement Officer

KEY RESPONSIBILITIES

The Procurement Officer is responsible in performing the following tasks:

• Prepare request quotations, coordinate with Grants and Procurement Specialist to finalize purchase orders, and review invoices prior to submission to Finance team for payment.
• Ensure that all requests are made and processed in compliance with FHI 360’s policy and specific funding requirements.
• Assist with developing bid specifications.
• Assist in reviewing requisition orders to verify accuracy, terminology, and specifications.
• Survey for reliable sources, locate and contact vendors, coordinates with internal and external parties for proposals/quotations.
• Contact suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and company needs are met.
• Review and approves bill for payment and calculates costs of orders and forward invoices to appropriate accounts.
• Check shipments to ensure orders are filled correctly and goods meet specifications.
• Compare prices, specifications, and delivery dates to determine the best bid among suppliers.
• Update contract list and coordinate with regular contractors in renewing the contracts.
• Develop and maintain information of all active vendors in the vendor database.
• Performs other duties as assigned.

EDUCATION/REQUIRED JOB EXPERIENCE:

• Bachelor's Degree or its International Equivalent, Business Administration, Legal Studies or Related Field.
• Minimum of 3 years’ related work experience with at least 1 year in USAID regulations in contracting and procurement and administrative support is required.
• Knowledge of donor (USG and non-USG) rules and regulations, common mechanisms of funding, contracting concepts and principles from the solicitation phase to post-award administration.
• Knowledge of procurement standards and practices.

• Knowledge of company policies and procedures regarding procurement services.

  REQUIRED SKILLS:

• Strong understanding of contracting concepts and principles.

• Excellent oral and written communication skills.

• Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
• Strong organizational skills and project management skills.
• Manage a variety of activities and pay close attention to detail.
• Fluency in English and local language.
• Proficient use of Microsoft Office and computer software skills.
• Good problem-solving skills, well organized and detailed oriented.
• Ability to analyze and interpret data, identify errors and prepare reports.
• Ability to work well with others and independently.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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