Under the overall supervision of the Country Director, and direct supervision of the Procurement Officer in Accra, the Procurement Associate will be expected to perform the following duties:

MAJOR DUTIES AND RESPONSIBILITIES

Preparation of procurement plan. Collate inputs (list of items required for the year) from other units.
Consolidate and finalized the inputs received from the various units into a procurement plan for the year for management approval.
Review purchase requests, prepare request for quotation, Invitation to bid and request for proposals for publication.
Prepare purchase orders, contracts, and service agreements for approval.
Constant supplier monitoring and appraisal to ensure that desired service levels are achieved.
Provide operational coordination and administrative services to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
Review, record and prioritize purchasing requests, and provide support to requisitioners for the procurement of appropriate goods and services.
Organize procurement and contracts committee meetings and prepare note for record for review and approval.
Research, collect and analyze data to produce reports to enable informed decision making and to ensure consistency of information presented to stakeholders and management.
Manage updates and further develop databases and records to ensure information is accurate, organized, and available for others to access and to support the supply chain unit’s operational reporting requirements.
Maintain relationships with internal counterparts, to support the alignment of procurement activities with the wider programme and ensure a coherent approach to meeting programme objectives.
Perform any other duties as provided from time to time.