Procurement Associate

Contract

This is a GS-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,664 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In line with UN Women's strategic note (UNSDCF) 2023-2027, the UN Women office in Niger is working to implement a three-dimensional program: (i) governance, peace, and security, including humanitarian action, (ii) human capital in relation to gender-based violence, quality and comprehensive education and (iii) gender- and climate-resilient agriculture, including women's and youth enterprise development.

Under the overall guidance and direct supervision of the Operations Manager, with matrix reporting to and functional oversight from the Regional Procurement Specialist, the Procurement Associate ensures execution of transparent and efficient procurement services and processes consistent with UN Women rules and regulations. The Procurement Associate promotes a client-focused, quality and results- oriented approach and support: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized. The Procurement Associate works in close collaboration with Operations, Programme and Project teams in the Business Unit, Region and UN Women HQ to exchange information and resolve complex procurement-related issues.

UN Women embraces a programmatic approach that facilitates adaptation to changing business needs and maximizes synergies across various initiatives to achieve its strategic goals. Consequently, it is anticipated that UN Women staff will engage in cross-unit, cross-functional collaboration, working within interdisciplinary teams. This approach is designed to amplify and facilitate cross-disciplinary cooperation, supporting the organization's overarching mission and goals.

Duties and Responsibilities

1. Implement sustainable procurement strategies and policies in accordance with UN Women rules, regulations, policies and strategies and in alignment with principles of fairness, integrity and transparency, to achieve best value for money.

• Ensure full compliance of procurement activities with UN Women rules, regulations, policies
• Provide substantive inputs to procurement related reports and analyses; research and draft responses to enquiries for clearance by the Operations Manager;
• Provide substantive inputs to the implementation of procurement management policies and strategies on cost saving and reduction.
• Follow up with internal and external audits;
• Contribute to the development of sourcing strategies.

2. Implement procurement processes for the Niger Country Office:

• Provide guidance and input to the project team on procurement plans for the Business Unit and projects.
• Prepare and conduct RFQ, ITB or RFP, and receive and evaluate quotations, bids or proposals in full compliance with UN Women rules and regulations
• Prepare Purchase orders and contracts according to the applicable policies and procedures, prepare recurring purchase orders for contracting services.
• Prepare/review submissions for procurement review committees (HQ-PRC/R-PRC/L-PRC).
• Prepare reports on procurements in BU.
• Implement or partake in joint procurement processes for the UN agencies in line with the UN reform.

3. Organize contract management process for the Niger Country Office:

• Review/ process contracts for the CO;
• Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation.
• Maintain regular communication with other UN agencies to remain updated about developments in procurement strategy, Long-Term Agreements (LTAs), and other available resources, including regular consultation for available agreements in UNGM. Collaborate with other agencies as needed, subject to supervisor approval.

4. Facilitate knowledge building and knowledge sharing:

• Provide substantive input and support to the development of training materials, webinars and other education materials.
• Organize trainings for the operations/projects staff on Procurement.
• Organize procurement training for suppliers on e-procurement modules.
• Synthesize lessons learned and best practices in procurement.

• Make sound contributions to knowledge networks and communities of practice.

  5.The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative and client oriented;
• Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-fr.pdf

CROSS-FUNCTIONAL COMPETENCIES:

• Ability to find, evaluate and engage suppliers of goods and services.
• Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability.
• Ability to acquire goods, services or works from an outside external source. Ability to work with incomplete information and balance competing interests to create value for all stakeholders.
• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers' needs.
• Provide inputs to the development of customer service strategy
• Look for ways to add value beyond clients’ immediate requests.
• Ability to identify and organize action around mitigating and proactively managing risks.
• Ability to communicate in a clear, concise and unambiguous manner, both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

Required Skills and Experience

Education and Certification:

• Completion of secondary education is required.
• Specialized training in Procurement; or a Bachelor's degree (or equivalent) in Business Administration or related field is an asset;
• Procurement Certification from an internationally recognized provider such as CIPS (level 2) is an asset;
• Willingness to take UN Women internal procurement certifications is required

Experience:

• At least 6 years of relevant progressively experience in procurement is required.
• Experience in public sector procurement of goods and services, at international organizations, or within UN Agencies is desirable.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) is required;
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.

Languages:

• Fluency in French is required.
• Fluency in English is desirable.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Toutes les candidatures doivent inclure (en pièce jointe) le formulaire de notice personnelle d'ONU Femmes (P-11) dûment rempli, qui peut être téléchargé sur https://www.unwomen.org/sites/default/files/2022-07/UN-Women-P11-Personal-History-Form-fr.doc. Veuillez noter que le système n'autorise qu'une seule pièce jointe. Les candidatures sans le formulaire P-11 d'ONU Femmes seront considérées comme incomplètes et ne seront pas prises en compte pour la suite de l'évaluation.

A ONU Femmes, nous nous engageons à créer un environnement de diversité, d'inclusion et de respect mutuel. ONU Femmes recrute, emploie, forme, rémunère et promeut sans tenir compte de la race, de la religion, de la couleur, du sexe, de l'identité sexuelle, de l'orientation sexuelle, de l'âge, des capacités, de l'origine nationale ou de toute autre base couverte par la loi appropriée. Tout emploi est décidé sur la base des qualifications, des compétences, de l'intégrité et des besoins de l'organisation.

Si vous avez besoin d'un aménagement raisonnable pour soutenir votre participation au processus de recrutement et de sélection, veuillez inclure cette information dans votre candidature.

ONU Femmes applique une politique de tolérance zéro à l'égard des comportements incompatibles avec les buts et objectifs des Nations Unies et d'ONU Femmes, notamment l'exploitation et les abus sexuels, le harcèlement sexuel, l'abus d'autorité et la discrimination. Tous les candidats sélectionnés devront adhérer aux politiques et procédures d'ONU Femmes et aux normes de conduite attendues du personnel d'ONU Femmes et seront donc soumis à une vérification rigoureuse des références et des antécédents. (La vérification des antécédents comprendra la vérification des qualifications académiques et des antécédents professionnels. Les candidats sélectionnés peuvent être tenus de fournir des informations supplémentaires pour compléter la vérification des antécédents).

Note : En juillet 2010, l'Assemblée générale des Nations Unies a créé ONU Femmes, l'entité des Nations Unies pour l'égalité des sexes et l'autonomisation des femmes. La création d'ONU Femmes fait partie du programme de réforme de l'ONU, qui vise à mettre en commun les ressources et les mandats pour un plus grand impact. Elle fusionne et s'appuie sur l'important travail de quatre parties du système des Nations Unies auparavant distinctes (DAW, OSAGI, INSTRAW et UNIFEM), qui se concentraient exclusivement sur l'égalité des sexes et l'autonomisation des femmes.

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