Procurement Assistant (Nationals Only)
Support procurement functions for IRC-A office in Herat and zone Provinces.
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Overview
Support procurement functions for IRC-A office in Herat and zone Provinces.
You have:
- Bachelor’s degree in the field of Business Administration or similar field.
- At least 1-2 years of working experience with INGOs/NGOs/UN agencies in procurement/supply chain/logistics.
- Strong sense of personal integrity.
- Attention to details.
- Strong interpersonal skills.
- Ability of multitasking.
- Team spirit and problem-solving abilities.
- Knowledge of generic procurement procedures and practices.
- Familiarity with major donor and local regulations/laws.
- Good mathematical skills.
- Competent use of office automation especially word processing and spreadsheet.
- Good command of English and Dari and/or Pashtu.
- Strong organizational and management skills.
- Flexibility and ability to work under pressure.
- Adaptability of working in a multi-cultural environment.
- Ability of traveling to the field sites for providing support to supply chain staff as needed/requested.
Work Arrangement:
Job Description
General Duties:
- Reporting to Supply Chain officer and is responsible to provide efficient and on time support on the management of procurement functions for IRC-A office in Herat and zone Provinces. The incumbent will support the procurement process of program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records. Apply IRC way all the time.
Specific Duties:
- Ensure that a transparent and responsive procurement process is implemented/carried out and maintained in compliance with the IRC procurement policies and procedure as well donor specific rules. - Conduct market assessment/survey on scheduled/planned basis for all the categories of spend. - Update/maintain vendor information for regularly purchased items and be informed of current local market conditions. - Provide procurement support to procurement and program staff as required. - File all the procurement documentation in a professional/organized manner. - Maintain professional tracking/record of all procurement and keep the status updated all the time. - Establishment and maintenance of ethical, and professional working relationships with suppliers/vendors, and other concerned stakeholders. - Attend all the procurement related meetings as directed by the supervisor. - Distributing the RFQs in market to eligible/potential suppliers as requested/needed. - Maintain good coordination with finance, admin, and program departments to ensure integrated internal control, timely payment of vendors and availability of full auditable support documentation. - Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies. - Ensuring that all supplies, services, and required equipments are delivered on time. - Implement the clean desk policy all the time, ensure full confidentiality of the procurement documents. - Keep very close and professional working relationship with the IRC-A SC staff. - Ensure to apply the IRC procurement SOPs and IRC way in all aspects of procurement. - Advise the Supply Chain regarding the procurement-specific issues or improvements. - Any other duties or tasks assigned by the supervisor.
Expected Deliverables:
- Provide monthly reports on-timely basis to Supply Chain officer. - Update/maintain the pre-qualified vendor database. - Generate and maintain comprehensive price list for goods, services purchased by IRC-Herat.
- Submit monthly list of commitments to Supply Chain officer. - Produce routine purchase status reports to Supply Chain Officer, program (BHs) and Finance. - Update/maintain the purchase request tracking sheet, payment tracking sheet, contract tracking sheet, and submit along with other procurement related routine reports to Supply Chain officer as needed/requested.
Qualifications
- Bachelor’s degree in the field of Business Administration or similar field and having at least 1-2 years of working experience with INGOs/NGOs/UN agencies in procurement/supply chain/logistics. - Strong sense of personal integrity. - Attention to details. - Strong interpersonal skills. - Having ability of multitasking. - Team spirit and problem-solving abilities. - Knowledge of generic procurement procedures and practices. - Familiarity with major donor and local regulations / laws. - Having good mathematical skills. - Competent use of office automation especially word processing and spreadsheet. - Good command of English and Dari and / or Pashtu - Strong organizational and management skills. - Having desired Computer skills. - Having flexibility, and ability to work under pressure. - Having adaptability of working in a multi-cultural environment. - Ability of traveling to the field sites for providing support to supply chain staff as needed/requested.
Potential interview questions
| Describe a time when you had to manage multiple procurement requests simultaneously. | The interviewer wants to assess your multitasking abilities in a procurement context. | Discuss the situation and how you prioritized tasks effectively. |
| How do you ensure compliance with procurement policies and procedures? | The interviewer is evaluating your knowledge of procurement compliance. | Pro members can see the explanation. |
| Can you provide an example of how you maintained vendor relationships? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use for market assessment? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle procurement documentation? | Pro members can see the explanation. | Pro members can see the explanation. |
| Give an example of a time you faced a challenge in procurement. | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure timely delivery of supplies? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe your experience with donor regulations. | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
rescue.org
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