Procurement Assistant (f/m/d)
Support procurement processes and ensure compliance with regulations
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Overview
Support procurement processes and ensure compliance with regulations
You have:
- Completed apprenticeship in a relevant field or university degree in logistics or global supply chain/operations management.
- 1 year of work experience in Procurement or office management.
- Knowledge of generic procurement procedures and practices in NGO and/or public service.
- Fluency in oral and written English and German (min. B2 level).
- Strong communication and interpersonal skills.
- Solid organizational skills to manage competing priorities in a fast-paced environment.
- Good computer skills, facility with MS Word, Excel, PowerPoint and email/internet software.
- Must have permission to work in Germany.
Job Description
IRC (International Rescue Committee) Germany is looking for a
Procurement Assistant (f/m/d)
Berlin or remote Germany-wide | as soon as possible
full-time | 30.12.2026
About IRC Germany
In 2016, IRC Germany was founded and is involved in the areas of education, economic wellbeing, and safety, legal protection, and empowerment throughout Germany.
The Procurement Assistant is a full-time position providing support for the IRC Deutschland offices in Berlin and Bonn, home offices and support for international programs if needed. Reports to the Procurement Manager in IRC Germany and as a back-up to the Associate Director of Operations. The position does not have supervisory responsibility.
Major Responsibilities
- Support in development of procurement specifications - Process approved Purchase requests, create Purchase requests, ensuring data accuracy - Request for quotations from suppliers and support with requests from suppliers - Support with procurement for HQ units and RAI Germany programs and if needed outside of Germany - Create vendors and work with the MDM team, vendor status maintenance, product creation in the system - Manage the P2P process in INTEGRA and work closely with finance and other teams - Monitor the procurement e-mail inbox - Participation in PUTs (Projektumsetzungstreffen) - Supports with managing supplier relationships and performance - Maintain suppliers file and documentation - Document supplier performance - Identify and analyze compliance risk in procurement processes - Provide consistent and constructive support to other departments to ensure compliance with policies and procedures - Identify and report procurement red flags - Ensure compliance with donor regulations and update the Grants / Project specific procurement procedures tracker.
Your Profile
- Completed apprenticeship in a relevant field (such as logistics, industry merchant, etc.) and/or university degree in a relevant area (logistics, global supply chain/operations management, etc.) - 1 years of work experience in Procurement or office management. - Knowledge of generic procurement procedures and practices in the field of NGO and/or public service - Able to work effectively in a highly matrixed structure - Fluency in oral and written English and German (min. B2 level) - Strong communication and interpersonal skills - Proven problem solving and customer service skills: the ability to successfully provide support to staff - Solid organizational skills: the ability to manage competing priorities and meet deadlines under competing deadlines in a fast-paced environment - Flexible work attitude: the ability to work productively in a team environment & independently - Good Computer skills: facility with MS Word, Excel, PowerPoint and email/internet software. - Must have permission to work in Germany. - You have German and English language skills at B2 level according to the Common European Framework of Reference for Languages (CERF)
What We Offer
- Meaningful work in a multi-cultural team - A starting salary of 39,996 Euro gross per year as well as a merited annual salary increase - Attractive benefits for employees such as gym membership, company pension plan, job bike leasing, Deutschland ticket and special leave days - 30 days of annual leave - Flexible hybrid-work options (working hours, office/homebased) - Training and development opportunities.
As an organization committed to an empowering and inclusive work environment, we avoid any form of discrimination. We welcome applications from people regardless of their national origin, gender, sexual orientation, disability status or age and strongly encourage applications from candidates with a history of migration and resettlement. We believe in fair and equal treatment of all applicants and therefore kindly ask you to refrain from including photos in your application documents.
Please submit your complete application documents via our Application Portal
· Please answer the questions on the application portal (no cover letter needed), and then attach
· curriculum vitae (max. 2 pages),
· at least three references
Unfortunately, we cannot consider applications submitted by e-mail.
If you have any questions, also on the topic of inclusion, please do not hesitate to contact Domtillah Herbrand ([email protected]).
Please submit your application by 13.11.2024.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct*. On this basis, the IRC operates and enforces policies on Client Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.*
You can find more information about IRC Germany at IRCDeutschland.de.
#IRCGermany
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Potential interview questions
| Can you describe a time when you successfully managed a procurement project? | This assesses your experience with procurement management and project execution. | Provide a concrete example demonstrating your planning, execution, and results. |
| How do you prioritize tasks when dealing with multiple deadlines? | This question evaluates your organizational skills and ability to work under pressure. | Pro members can see the explanation. |
| Describe a situation where you identified a compliance risk and how you addressed it. | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle difficult supplier relationships? | Pro members can see the explanation. | Pro members can see the explanation. |
| What software or tools have you used to manage procurement processes? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
rescue.org
