Procurement Assistant (Afghan National Only)
Assist in procurement processes and documentation effectively.
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Overview
Assist in procurement processes and documentation effectively.
You have:
- BA degree from Business Administration or other any related field, Business Administration degree is preferred.
- 2 years’ experience in procurement, supply chain.
- Excellent English and Dari/Pashtu.
- Must have computer skills.
- Good organizational and reporting skill.
- Ability to work under pressure.
- Prior experience working in a multi-cultural environment is an added advantage.
Job Description
Duties and Responsibilities:
- Ensure each procurement process is transparently completed and sufficient procurement support document obtained to feed both procurement and finance files with the required documents and full audit trail. - Under the direct supervision of Procurement Officer, implement internal controls and establish a reasonable and appropriate lead-time for ordering and delivery of goods. - Ensure to assist the storekeeper and storage relevant activities whenever needed. - Ensure timely purchase and delivery of goods to programs / requestors. - Distribute monthly Procurement reports to the field FC and Procurement Officer. - To be able to learn and implement Budget Versus Actual (BVA) for all procurement relevant activities. - Assist Procurement officer/Staffs on the day-to-day Procurement activities and proper file keeping. - Cooperate supply chain department on day-to-day activities. - Numbering, Scanning, and filing of the procurement documents. - Preparing RFQs, RFPs other required procurement documents - Cooperate procurement staff on the collection of quotation from the market. - Preparing of the suppliers list taking from the MPAs and procurement documents. - Issuing PO, s and other related payments forms through BVA. - In compliance with supply chain rules and procedures, support the related procurement activities. - Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order. - Maintain accurate and comprehensive records on procurement activities and provide timely reports and updates both periodically and on request. - Perform other related duties as required.
Qualifications
Qualification and Requirements:
- BA degree from Business Administration or other any related field, Business Administration degree is preferred. - 2 years’ experience in procurement, supply chain. - Excellent English and Dari/Pashtu. - Must have computer skills. - Good organizational and reporting skill. - Ability to work under pressure. - Prior experience working in a multi-cultural environment is an added advantage.
Potential interview questions
| Describe a time you had to handle multiple procurement requests simultaneously. | This question assesses your time management and organizational skills in a procurement context. | Share specific examples that highlight your ability to prioritize tasks and manage deadlines. |
| How do you ensure transparency and compliance in procurement activities? | The interviewer seeks to evaluate your understanding of procurement ethics and processes. | Pro members can see the explanation. |
| Can you give an example of a successful collaboration with team members or departments? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
rescue.org
