Procurement Assistant (Afghan National Only)

Job Description

Duties and Responsibilities:

- Ensure each procurement process is transparently completed and sufficient procurement support document obtained to feed both procurement and finance files with the required documents and full audit trail. - Under the direct supervision of Procurement Officer, implement internal controls and establish a reasonable and appropriate lead-time for ordering and delivery of goods. - Ensure to assist the storekeeper and storage relevant activities whenever needed. - Ensure timely purchase and delivery of goods to programs / requestors. - Distribute monthly Procurement reports to the field FC and Procurement Officer. - To be able to learn and implement Budget Versus Actual (BVA) for all procurement relevant activities. - Assist Procurement officer/Staffs on the day-to-day Procurement activities and proper file keeping. - Cooperate supply chain department on day-to-day activities. - Numbering, Scanning, and filing of the procurement documents. - Preparing RFQs, RFPs other required procurement documents - Cooperate procurement staff on the collection of quotation from the market. - Preparing of the suppliers list taking from the MPAs and procurement documents. - Issuing PO, s and other related payments forms through BVA. - In compliance with supply chain rules and procedures, support the related procurement activities. - Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order. - Maintain accurate and comprehensive records on procurement activities and provide timely reports and updates both periodically and on request. - Perform other related duties as required.

Qualifications

Qualification and Requirements:

- BA degree from Business Administration or other any related field, Business Administration degree is preferred. - 2 years’ experience in procurement, supply chain. - Excellent English and Dari/Pashtu. - Must have computer skills. - Good organizational and reporting skill. - Ability to work under pressure. - Prior experience working in a multi-cultural environment is an added advantage.