Re-announced - Supply Chain Manager- Afghan Nationals Only

Work Arrangement:

Job Description

A. Supply Chain Planning

The Supply Chain Manager is responsible for working closely with internal and external stakeholders to ensure effective supply chain planning and preparation to support program implementation. Supply chain planning includes -

- Develop procurement plans for active grants, in collaboration with program Coordinators/Managers and internal and external stakeholders to support program implementation. - Ensure program teams develop distribution plan for supplies and assets of closed grants in the warehouses. - Coordinate with supply chain field staff to ensure that there is sufficient spaces in warehouses before sending program supplies to the field sites. - Ensure that SC department is well staffed and roles and responsibilities of each have clear job description. - Preparing procurement plans, warehousing plans, transport plans and distribution plans. - Implementing all IRC procurement SOPs - Develop sourcing strategies and relationships with suppliers. - Monitor supply market and conduct market surveys & analysis.

B. Procurement

Ensure:

- Perform Market Analyses by collecting, organizing, and analysing market data and financial reports. - Develop and regularly review Grant(s) procurement and distribution plans, ensuring resolution of all related issues collaborating with programs unit leadership. - Develop and implement category sourcing strategy. - Handle Negotiations with suppliers - Lead the bidding process by developing and issuing request for proposals (RFP) and completing a PR process. - Maintain relationships with suppliers, and program staff. - Prepare, review, and utilize Procurement contracts, including Master Agreements (MPA, MSA) for purchases. - Prepare and submit timely and accurate supply chain report(s) to inform decision-making process.

C. Inventory, warehousing, and Assets Management

Ensure:

- Inventory control, including drug storage, Cold chain, buffer stock, contributions in kind stock (CIK) and food commodities. - Implement the IRC inventory policies with regard to all project Items including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable. - Develop and ensure material distribution plans and up-to-date and being adhered to. - Coordinate inventory disposal procedures - Placement of the assets maintenance plans as per IRC policies, including repairs and insurance coverage process. - Conduct Asset needs assessment. - Handle asset and property disposal, and auction management - Ensure that grant inventory and asset report is accurate, regularly produced, reviewed, and approved before the Grant closing date.

D. Logistics and Fleet Operations

The role holder will

- Implement country specific fleet management policies that are consistent with Country department of transport requirements. - Dissemination and adherence of the vehicle safety policies by all vehicle users. - Conduct transport need assessments - Develop and monitor fleet movement plans, vehicle repairs, drivers’ assignment, vehicle safety, and fuel consumption. - Develop vehicle management cost analysis. - The fleet legal status (customs clearance, registration, licenses, insurance) are up to date. - Regular issuance, review, and usage of vehicle monthly reports to inform strategic decision-making process.

E. Compliance

- Identify, document and timely report any IRC procurement deviations following the mechanism in place for appropriate follow up. - Ensure all staff (international and national) are familiar and comply fully with the IRC Way policies. - Implement and sustain segregation duties in procurement and other related functions. - Review and provide feedback on assigned supply chain reports submitted by country offices. - Develop and support implementation of improvement plans. - Promptly Inform the Deputy Director for Operations and/or County Director any areas of concern or potential or suspected supply chain policy violations. - Provide constructive support to other functions to ensure effective, compliance to policies & procedures. - Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e., implementing post-audit corrective action plan);

F. Staff Management and Development:

- Support recruitment of Supply Chain staff (written tests and interviews) through the effective utilization of the IRC supply chain competency matrix. - Ensure each team members' objectives are set following the organizational unit visions as well as operations context(s); - Provide face to face and remote orientation to newly hired supply chain staff, in designated countries. - Assess supply chain staff competency and training gaps and develop appropriate intervention programmes - Deliver Training and Professional development programmes - Coordinate training and maintain training records

G. Technical Management & Systems:

- Participate in the development and implementation of ERP, BvA and other Supply Chain systems and, when necessary, SC standard Operating Procedures.

Pharmaceutical Supply Chain [Optional]

- In collaboration with the health team, ensure forecasts and supply planning for pharmaceutical supply are created for all health projects by project start date. - With the guidance and support from global pharma leadership develop a supply strategy for the supply of pharmaceuticals (global, regional, national) including freight. - Ensure the IRC standard pharmaceutical inventory tracking tool is in place and accurately maintained in each location. - Ensure implementation IRC pharmaceutical quality assurance policy, associated SOPs and procedures for Cold Chain best practice in the warehouse and in local transport. - Ensure adequate drugs management and transportation tool and materials are available for the effective management of drugs.

Qualifications