Procurement Assistant

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

1. Process and deliver procurement cases in an effective, efficient and timely manner in support of Mission mandate.
   2. Enhance partnerships with Procurement clients (Internal and external); develop and maintain systematic engagement of internal and external clients to ensure that parties to Contracts (vendors & UN) fulfil their obligations

Under the direct supervision of an Associate Procurement Officer, the National UN Volunteer will undertake the following tasks: - Maintaining a tracking system for Shopping Carts received. - Updating and tracking the status of Cases with respective Buyers - Tracking requests for Tender Opening and Technical Evaluation reports from respective parties - Expediting duties: monitoring delivery of goods and payments to vendors - Retrieves monitoring reports, in accordance with established timelines and procedures. - Archive procurement solicitation, Purchase Orders, contract file, Committee on Contracts and other correspondences and carry out the proper handover of archived documents to Information Management Unit (IMU), maintain record of archived documents for easy retrieval and future reference

• Accountability
• Adaptability and Flexibility
• Client Orientation
• Commitment and Motivation
• Commitment to Continuous Learning
• Planning and Organizing
• Working in Teams

Bachelor degree or studies in engineering/procurement/administration is considered as a plus

Previous experience in procurement/admin related issues is considered as a plus

The duration of your assignment is indicated above with the possibility of extension subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment. Travel to duty station (if applicable) and a Settling-In-Grant will be provided in the event the duty station is not within commuting distance from the place of recruitment. The applicable Volunteer Living Allowance is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included) and final repatriation (if applicable). Furthermore, in non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, a Well-Being Differential (WBD) on a monthly basis will be provided.