Procurement Assistant

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education. More about G-4 contracts.

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategiesthat are aligned with Member State's health and development agendas, andharmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

1. Participate in the analysis and preparation of goods for procurement of goods for different technical and emergency programmes, ensure adherence to the standard WHO guidelines on procurement,accuracy of information, completion of required supporting documents and check availability of funds.
2. Using GSM, initiate local purchase requests for both catalogue and non-catalogue items in an efficient manner to be submitted by the supervisor, monitor status and ensure timely process of requests and delivery of goods and services.
3. Draft purchase order amendments when required, provide justification and upload supporting documents in ECM.
4. Participate in the preparation of requests for price estimates for non-catalogue items,obtain estimated costs from the Regional Logistics and Supply Unit or HQ, and implementation of related procurement decisions taken by technical units and supervisor.
5. Assist in drafting bid invitations and related correspondence, compiling offers,preparation summary of bids including information on price and conditions of offer as well as in drafting the adjudication reports.
6. Arrange for the meetings of the Country Procurement Committee by identifying withpartners suitable dates, compiling and disseminating necessary background documents related to the cases to be presented.
7. Maintain and update the suppliers' database including completion of the supplier evaluation forms for all suppliers contracted by WHO office.
8. Participate in the preparation of periodic procurement reports and briefings on the status of all transactions for the review of the supervisor.
9. Assist in in itiating correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions.
10. Perform other duties related to area of work, and replace colleagues mainly the Assistant to the HWCO as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education, supplemented by training in a field related to the work performed. Desirable: University degree in business administration, social sciences or a related field is an asset.

Experience

Essential: At least three years' progressive experience in procurement. Desirable: Relevant experience in the UN system.

Skills

• Proven knowledge of procurement regulations and procedures.
• Demonstrated negotiation skills.
• Very good organizational skills,ability to meet deadlines.
• Good analytical skills.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic. Desirable: Intermediate knowledge of French.

Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.) - Very good knowledge of Microsoft applications. - Knowledge of ERP/Oracle applications is an asset.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 195,964 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.
• Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that: 1 -Your profile on Stellis is properly completed and updated. 2- All required details regarding your qualifications, education, training and experience are provided under relevant sections. 3- Your experience records are properly entered with elaboration on tasks performed at the time.

• Enhanced WHO Global Competency Model: https://www.who.int/publications/m/item/enhanced-who-global-competency-model

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.