Supply Chain Assistant & Receptionist

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

Plan started working in Egypt in 1981. Plan international Egypt implements programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt’s Country Strategy focuses on five strategic objectives.

Through a five-interconnected, gender transformative and context-fit country objectives, PIE intends along with the various stakeholders at all levels to continue delivering positive and transformative changes so that “Children, especially girls, and young people grow up in an enabling environment, realizing their rights and contributing in both development and humanitarian settings as active agents of change”****.

Supply Chain Assistant and Receptionist undertakes administrative tasks in the office, supplies and store management maintaining updated data according to Supply chain operations Manual. The role will undertake all receptionist and clerical duties at the desk of the main entrance & ensure that communication between Plan International Egypt and its clients both internal and external are conducted in a smooth and professional manner. The role performs basic Supply Chain duties based on the SC Manual.

management scope, reporting lines, key relationships

Scope

• The post holder is responsible for overall administrative process at the 2 offices Cairo and CO.
• Coordinate the Routine supports and records keeping and data management.
• The post holder manages Maintains accurate and timely data entry.
• Responds to visitors queries, supports visitors basic logistical needs.

reporting lines

Reports to: The post holder will report to Supply Chain Manager (SCM).

Direct reports – none

key relationships

Internal

• Finance
• Programmes
• People and Culture
• IT
• Project managers
• All staff

External

• Supplier/ vendors
• Customs
• Hotel
• Travel Agents
• Partners
• Government Institutions
• Municipalities

Please follow this link for a full role profile

Location: Plan International Egypt Country Office, Maadi

Type of Role: One year fixed term contract

Reports to: Supply Chain and Security Manager.

Closing Date: 19/06/2024

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.