Procurement Assistant

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

a) WHO is a specialized United Nations agency with a constitutional mandate as the Directing and Coordinating authority on international health work. Procurement is a critical function in support of the effective discharge of the WHO man-date. In order to fulfill its mandate and achieve its vision, WHO must procure a significant volume of goods and services. b) Working under Outcome 4.3 of GPW13 (Improved financial, human, administrative resources management towards transparency, efficient use of resources and effective delivery of results),the Department of Procurement and Supply Services (SUP) aims to ensure high-quality, consistent and responsive supply services through a collaborative approach to procurement hence supporting an efficient delivery of WHO programmes.

Under the direct supervision of the National Procurement officer and general guidance of the Operations Officer, the incumbent performs the following functions, the UN Volunteer will undertake the following tasks: 1. Support supplies and logistics unit in managing the warehousing activities of medical supplies and develop proper tracking system for the warehouse. 2. Support supplies and logistics unit in follow up with suppliers regularly on the delivera-bles, and update tracking sheets for procurements. 3. Follow up with WCO suppliers to get invoices/claims and verify them against the re-ceipts. 4. Support technical team in verification process of deliveries against purchase orders, and prepare Goods Received Notes for local and international procurements. 5. Provide regular and ad hoc reports on the progress and movement of shipments of goods. 6. Assist supplies and technical teams in the evaluation of contracted suppliers. 7. Support supplies team in establishing proper tracking system for all procurement ac-tivities, and to keep it updated regularly. 8. Support supplies and logistics unit in classifying and updating pre-qualified list of sup-pliers. 9. Monitoring distribution of medical supplies for WCO and partners. 10. Assist in any other request related to supplies and logistics unit.

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility, adaptability, and ability and willingness to operate independently in austere, re-mote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary;

• Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

Min 2 years of Practical experience in procurement and/or administrative work; Age: 18-26 years

The duty station for the assignment will be Palestine- Gaza, which is a non-family duty station. As is the case for UN staff and partners, the volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan. A Volunteer Living Allowance (VLA) of ILS 3885.59 including well-being differential is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as final repatriation (if applicable) and Exit allowance for satisfactory service