Procurement & Assets Assistant

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Application deadline 2 years ago: Monday 21 Mar 2022 at 00:00 UTC

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Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

The UNDP “Strengthening the Electoral Cycle in the Solomon Islands Project” (SECSIP) supports the Solomon Islands Electoral Commission and other national institutions providing technical assistance through the electoral cycle (pre-election; elections/polling and post-election) for the conducting inclusive and credible electoral processes. SECSIP phase 1 was implemented from July 2013 until June 2017. A second three-year project was rolled out in July 2017. The project is now transitioning to its third phase expected to end in December 2024.

SECSIP is funded by the Government of Australia and UNDP. The project aims to continue building synergies and strategic partnerships with a range of national stakeholders from government and civil society to ensure that an enabling environment for credible and inclusive elections is created. The overarching objective is to strengthen the link between the electoral cycle and other key governance processes and institutions contributing to social cohesion and the development of a pluralistic society.

This UNV assignment is part of SECSIP third phase. SECSIP III will focus on enhancing inclusive, informed and transparent electoral processes through accountable and effective institutions. SECSIP assistance will also contribute to enhancing and expanding social inclusion, particularly of disadvantaged segments of the population including women, young people and people with disabilities (PWD). The Project will work towards achieving the overarching outcome of ‘more sustainable and inclusive electoral institutions and practices in support of democratic governance in Solomon Islands’ through the four following outputs:

Output 1: Institutional and Operational Capacities of the Electoral Authorities Strengthened

Output 2: Capacity of national authorities and local networks to provide voter information and awareness and to encourage civic engagement strengthened

Output 3: Legal Electoral Framework Improved

Output 4: Women’s Political P

Within the delegated authority and under the supervision of UNDP SECSIP Chief Technical Adviser or his/her designated mandated representative(s), the UNV Procurement & Assets Assistant will:

  1. In compliance with UNDP Rules, Regulations and policies, the incumbent will be part of SECSIP Graduate Programme. For this assignment, the incumbent will be co-located at the Solomon Islands Electoral Office (SIEO). The incumbent general duties and responsibilities will include the following:

    Assist in the identification of SIEO procurement related needs and raise awareness on procurement policies meeting international best practice standards Provide a monthly report on the activities carried out in support of the mandates of SIEO contributing to UNDP SECSIP project implementation.

  2. The day-to-day tasks in support of the SIEO expected to be performed under this assignment include:

    Assist SIEO in the planning, development and execution of procurement plans in alignment with the mandate and priorities of the Solomon Islands Electoral Commission (SIEC), its Electoral Office and Solomon Island Government procurement rules and policies. Contribute to the preparation, evaluation and conduct of tenders for the procurement of goods and services, including scope of work and technical specification, requests for quotes and calls for expressions of interest from vendors, pre-qualification exercises and other procurement actions to ensure Best Value for Money. Regularly maintain physical and digital filing of procurement related documentation. Undertake market research for the identification of potential vendors Inform vendors and/or partners of the policies and procedures for the conduct of procurement actions; Assist in the steps to undertake contract amendment whenever necessary and recommend actions to address non-compliance. Monitor contract execution maintaining a record of previous contracts and performance assessments ; Assist in the preparation and conduct o

, Accountability, Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Working in Teams

Experience acquired after finalization of university studies with the Ministry of Infrastructure, public works or with Ministry of Finance or other Ministries or agencies in sectors that deal with assets and procurement or in private businesses in assets and procurement sectors will be considered an asset.
Experience working in the UN or other international development organization will be considered an asset
Good oral and written skills for drafting and reporting; ability to support document production and editing.
Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including at grassroot level with community members, religious and youth organizations, and with public authorities; familiarity with Government assets and procurement rules will be an asset.
Ability to work and adapt professionally in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet.



Self-motivated; ability to work with tight deadlines.
Sound security awareness.
Have affinity with or interest in democratic governance, volunteerism as a mechanism for durable development, and the UN System.

With a population of approximately 550,000, the Solomon Islands has hundreds of islands and rural villages. Between 1999 and 2003, it experienced a period of conflict that took a heavy toll on the country and left a need for peace and continued security. Approximately 70 percent of Solomon Islands' exports are forestry products, and the logging industry accounts for 10 percent of its revenue.Health facilities are very basic in Solomon Islands. The government provides free basic healthcare as well as a number of medical clinics and hospitals.The Medical History Card is a document. Permanent residents of Solomon Islands can obtain one at any medical centre. It contains details of the treatments you have received in Solomon Islands for future treatment. Solomon Islands driving licenses are required for driving. More information can be found on the Inland Revenue Division of the Ministry of Finance and Treasury website.

Added 2 years ago - Updated 2 years ago - Source: unv.org