Procurement and Contract Management

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Application deadline 1 year ago: Thursday 20 Oct 2022 at 23:59 UTC

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Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

UNDP has engaged with the State Government of Uttarakhand to provide technical support in several sectors for the implementation of flagship Government programmes, externally aided projects and state schemes and programmes. Under this collaboration, UNDP in Uttarakhand will support the Department of Skill Development and Employment in mobilizing high quality human resources and implementing capacity building training plans of existing and newly recruited professionals. This will lead directly to achieving the World Bank funded Uttarakhand Workforce Development Project (UKWDP) objectives of improving the quality and relevance of training at priority Industrial Training Institutes (ITIs) and of increasing the number of labor-market-relevant workers through short-term trainings in Uttarakhand.

The UKWDP will contribute to these objectives by supporting the Government of Uttarakhand to strengthen the delivery of skills and training programs to produce higher-quality workers with relevant market skills and increased access to markets and market linkages. This state-level skills development project would also play a strategic role in World Bank’s engagement in the skills agenda at the national level. There would be close linkages and synergies between the proposed project and the national-level engagements.

UNDP is therefore supporting the Uttarakhand Workforce Development Project in hiring a team of professionals and providing capacity building support through trainings, workshops, exposure visits and knowledge management along with documentation of best practices. The team of professionals will help the project in implementing and monitoring project activities while UNDP team of experts will provide timely capacity building trainings to strengthen the delivery of skills and training programs and to produce higher-quality workers with relevant market skills and increasing access to markets.

In context of above, UNDP is looking to hire an Individual Consultant (Procurement and Contract Management) to support the State Project Implementation Unit of UKWDP /Department of Skill Development and Employment in implementation of the project.

The Consultant (Procurement and Contract Management) would be placed with the SPIU of UKWDP, DSDE Uttarakhand.

Duties and Responsibilities

Deliverables & Payment Schedules:

Payment %

Deliverable target dates

  • Submit monthly procurement report with procurement plan for all activities under the Uttarakhand Workforce Development Project.
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;
  • Manage procurement of goods and consultancies required for state level activities under the project
  • Act as a support and reference person for all project-related procurement tasks

11%

Month 1

  • Submit monthly procurement report with procurement plan for all the procurement activities under the Uttarakhand Workforce Development Project
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;
  • Prepare/assist in preparing reports to share progress status with the Project Director/DSDE/Joint Project Officer/Deputy Project Officer
  • Initiate archiving of contracts and purchase order and share the status with the SPIU.

    contracts and

11%

Month 2

  • Submit monthly procurement report with procurement plan for all the procurement activities under the Uttarakhand Workforce Development Project.
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;
  • Providing relevant information and suggesting possible solutions on any procurement related issue

11%

Month 3

  • Submit monthly procurement report with procurement plan for all the procurement activities under the Uttarakhand Workforce Development Project.
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;
  • Submit quarterly procurement progress reports to the SPIU Director.

11%

Month 4

  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;
  • Submit monthly procurement report with procurement plan for all the procurement activities under the Uttarakhand Workforce Development Project.
  • Building procurement and contract management capacity building of SPIU staff by conducting a training session/workshop.

11%

Month 5

  • Submit quarterly procurement progress reports to the SPIU Director.
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;
  • Assist in preparing and updating the project procurement plan at regular intervals.
  • Prepare/assist in documentation required for the procurement of goods, consulting and non-consulting services, including assisting the SPIU in drafting and issuing bidding documents (Terms of Reference, Request for Expressions of Interest, Requests for Proposals, bidding documents), specifications, cost estimates, work schedules evaluation criteria; etc.

11%

Month 6

  • Submission of Monthly Procurement report with procurement plan for all the procurement activities under the Uttarakhand Workforce Development Project.
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;
  • Submit quarterly procurement progress reports to the SPIU Director

11%

Month 7

  • Submit monthly procurement report with procurement plan for all the procurement activities under the Uttarakhand Workforce Development Project.
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;
  • Consult with stakeholders and prepare progress reports of procurement activities, project accounts and regular progress reports in acceptable format to the World Bank
  • Create a repository/ knowledge management system of all contracts, amendments, proposals and terms of reference developed

11%

Month 8

  • Submit monthly procurement report with procurement plan for all the procurement activities under the Uttarakhand Workforce Development Project.
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;
  • Act as first line for dealing with contract administration issues that may accrue liabilities for the project.
  • Submit quarterly procurement progress reports to the SPIU Director
  • Prepare a report giving information about the bottlenecks in the procurement and contract management and suggesting possible solutions on the same.

12%

Month 9

Competencies

Knowledge Management and Learning

  • Promotes a knowledge sharing and learning culture;
  • Actively works towards continuing personal learning and development in the subject area of the project, acts on learning plan and applies newly acquired skills.
  • Strong Oral and Communication skills.
  • Strong analytical, assessment and project planning skills.

Development and Operational Effectiveness:

  • Ability to apply conceptual models in support of implementation of the various activities assigned by the SPIU/DSDE, Uttarakhand;
  • Good knowledge of the results-based management of the activities/initiatives;
  • Good working Knowledge of Computers, MS Office, ICT Tools;
  • Ability to lead implementation of initiatives.

Corporate Competencies:

  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Demonstrates integrity and ethical standards.

Required Skills and Experience

Educational Qualifications:

Essential – Bachelor’s degree in Technology/ Master’s Degree in Business Administration

Experience:

Essential – More than 10 years of work experience in procurement/operational activities with any multinational organisation at state/ national level.

Language:

Fluency of Hindi and English Language is required.

Duration of the Work:

The contract will be awarded for nine months. Working days will be as per the State Government policy.

Official Travel:

All official travel must be authorized and certified in advance. Candidates will be entitled to get TA/DA as per government rules from SPIU, DSDE and in case of official journey outside the State, prior approval of Disaster Management cell shall be required.

Schedule of Payments:

Consolidated consultancy fees (Remuneration) INR 5,78,233/- payable in monthly installments of as per deliverable statement (Percentage) upon submission of monthly progress report certified by the reporting officer.

Institutional Arrangement:

  • Contract will be administered by UNDP on behalf of the state government of Uttarakhand;
  • The consultant would report to Director, UKWDP, Government of Uttarakhand;
  • All the logistic support related official travel will be borne by the Government of Uttarakhand as per their prevailing rules;
  • Consultant will be entitled for 2 days per month (non-cashable)

Documentation required:

  • Personal CV, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.

Evaluation method and Criteria:

Short listing would be done based on the following criteria:

  • Educational Qualification 30% Marks;
  • Relevant Experience 50% Marks;
  • Suitability for the assignment 20% Marks;

Only shortlisted candidates shall be called for an interview. The interviews will be conducted based on the competencies (skills) required as per the ToR. The contract shall be awarded on a merit basis. If face-to-face interviews are conducted, travel costs will be borne by the shortlisted candidate.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Added 1 year ago - Updated 1 year ago - Source: jobs.undp.org