Planning Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The United Nations regional Service Centre in Entebbe, Uganda (RSCE) - https://rsce.unmissions.org/ is a shared service operation established in 2010. The RSCE provides administrative and operational support to UN peacekeeping operations in East/Central Africa as part of the Global Field Support Strategy (GFSS).

Under the direct supervision of the Chief Strategic Planning and Capacity Building Unit, the UN Volunteer will undertake the following tasks:

• Support the Unit Chief in devising, supporting, reviewing and monitoring the implementation of RSCE corporate strategies and initiatives, such as: Capacity Building, Knowledge Management, and Business Continuity Planning, Multilingualism, • Provide expertise and technical advice on knowledge management tools, develop the communication strategies around them and promote their utilization by the Centre’s personnel, and ensure that they remain current and updated. • Support database implementation, data collection systems (including research, collection, clean-up), data analytics that optimize statistical efficiency and quality. Combine information from different sources to develop reports, dashboards or other tools to effectively summarize findings and convey information to management. • Conduct research, prepare briefs, frameworks, action plans and reports on strategic improvements to RSCE operations and service delivery. • Support the testing of the Business Continuity Plan and the devolution. • Support the operationalizing of the Centre’s multilingualism strategy in line with the Secretary General’s initiative. • Identify key contacts, constituencies and opportunities for strategic partnerships to facilitate service delivery improvements and maintain working relationships. • Other tasks as assigned. • Set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training.

Client Orientation, Communication, Creativity, Ethics and Values, Integrity, Managing Performance, Planning and Organizing, Professionalism, Respect for Diversity, Technological Awareness, Working in Teams

United Nations or similar International Organizations, preferably related to knowledge management, process improvement in administrative areas is required. Experience in data analysis and in preparation of reports for senior management are required.

As Uganda’s main international airport is located in Entebbe, it is the most common entry point into Uganda for international travellers, with direct connections to/from Addis Ababa, Amsterdam, Brussels, Cairo, Dar-es-Salaam, Dubai, Johannesburg, Juba, Kigali, Kinshasa, London, Nairobi and other destinations.

Entebbe is currently under Security Level 2, which is the warning and preparation stage to make sure that subsequent levels can be implemented smoothly (e.g. establishment of a coordination center). The Security Management Team (SMT) and other entities that are part of the security management/assessment system (e.g. wardens) meet regularly in order to monitor the security situation and to make preparations for subsequent stages. Security section and the Department of Safety and Security regularly informs all UN personnel and conducts briefings upon arrival to sensitize newcomers and updates on latest political and social developments.

There is a level 1 clinic on the Entebbe Support Base and there are several UN-cleared private hospitals in Kampala. Certain vaccinations are mandatory for UN personnel to enter Uganda, including yellow fever. It is possible that you be asked to provide proof of some/all of the vaccinations at Entebbe International Airport, though it is unlikely. Despite this, all UN Volunteers must ensure that they are up-to-date with appropriate vaccinations, and that these are clearly and properly endorsed in the yellow International Certificate of Vaccination.

Entebbe has been declared a family duty station for all UN personnel as of 1 July 2011. International schools and recreational facilities are available in Kampala and partly in Entebbe as well as markets and supermarkets. Upon arrival, the UNV Support Office will book temporary accommodation for the first few nights at the UN Volunteer’s expense (SIG is foreseen to this end), which can be extended or not at the UN Volunteer’s discretion until permanent accommodation is secured. Permanent accommodation can be found in Entebbe ranging between 500 and 800 US$ depending on size and location.

Various mobile phone companies operate in Uganda. SIM and top-up cards are widely available. UN personnel also have access to office internet and phone connections (including a PIN code that can be used for personal calls on a cost recovery basis).

Upon arrival a bank account has to be opened with a local partner bank (Barclays) in order to receive SIG and regular VLA payments. ATMs for major international cards are available in Entebbe and Kampala.