Planning Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNSOM was established in 2013, see http://unsom.unmissions.org
The African Union Transition Mission in Somalia (ATMIS), see https://atmis-au.org/ and the United Nations Support Office in Somalia (UNSOS) are main partners.

The UNSOM Rule of Law and Security Institutions Group (ROLSIG) has six sections: Police; Defence Sector Reform; Integrated Security Sector Reform; Joint Justice and Corrections Service; Disarmament, Demobilization Reintegration; and the UN Mine Action Service.

Under the direct supervision of the Special Assistant (P4 level) in the ROLSIG Front Office, the UNV Planning Officer will:

• Support ROLSIG in all planning and programming initiatives, including the preparation of annual work plans and related budgets as well as their monitoring and reporting against identified benchmarks and indicators. • Assist in the coordination of ROLSIG components’ inputs and contributions to the de-livery of UNSOM mandate and the UN Cooperation Framework’s outcomes and out-puts • Support the design of specific planning tools and team collaboration platforms, includ-ing online task trackers and dashboards, such as MS Planner and MS Teams. • Support the planning for and participation of ROLSIG members in meetings including drafting agendas, sending invitations, preparation of background documents and draft presentations (MS PowerPoint) on assigned topics. • Monitor & coordinate activities related to ROLSIG budget and funding and provide related Budget documents/reports to the Section Chiefs; follow-up with UNSOS Budget & Finance Section to track budgetary (RBB) performances; provide assistance and coordination in the preparation and development of the ROLSIG Work Plan Budget; Monitor ROLSIG budget on a regular basis; collect ROLSIG Budget data from Budget & Finance Seciton and prepare customized financial reports when required; assist in the finalization of the cost estimates and budget proposal, in terms of staff and non-staff requirements for ROLSIG; assist ROLSIG Section Chiefs in the elaboration of resource requirements for budget submissions; monitor ROLSIG budget expenditures and verify the availability of funds for all activities. • Conduct research on relevant subject matter as determined and write initial drafts of administrative and substantive memorandum. • Any other related duties as may be required.

• Integrity and Professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative, and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality, and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client oriented. • Planning and Organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Teamwork and Respect for Diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender. • Communications: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups.

planning programme management or policy development and support to the coordination of multi-stakeholder planning processes is required. Experience in implementing relevant UN Secretariat planning policies and procedures including on budgeting processes is desirable.

General: Mogadishu is the HQ of UN operations in Somalia area and is a non-family duty station. The UN Volunteer will be subject to the overall direction and guidance of the UN Designated Official (DO) for security. The volunteer will be incorporated into all applicable security protocols and will be required to adhere to the guidelines, security plans and other directives issued by the DO. While in Somalia, the volunteer will be housed in UN provided accommodation in the UN Compound at the Aden Abdulle International Airport (AAIA).

Accommodation: Due to the security situation in the UNSOS mission area and the fact that there is no private living accommodation, expatriate personnel deployed to Mogadishu are provided secure accommodation in a camp environment. Some accommodation (hard wall and prefabs) is paid for by UN personnel on a monthly basis, while bunkerized sea container accommodation is provided free of cost. UN-provided accommodation is equipped with basic furniture. Power and water are provided by the UN inside the camp to its occupants.

Food and Diet: There are UN Contractor-managed dining facilities within the UN Camp in Mogadishu where food can be purchased. Personnel may cook their own meals in common kitchens within the camp.

Health: Exposure exists to several tropical diseases. All medical formalities specified in the Offer or Travel Advisory should be completed before traveling. Yellow Fever vaccination is compulsory before coming to the mission area, while vaccinations for Hepatitis A & B, Typhoid, Tetanus/Diptheria, Polio and Meningitis are recommended. Vaccination Card (yellow card) must be brought. Malaria prophylaxis is highly recommended. Due to large number of various types of insects in the mission area, it is also recommended to use insecticide-impregnated nets and insect repellents. UN personnel have access during working hours to a Civilian Clinic inside the UNSOS Camp in Mogadishu.

Rest and Recuperation: International personnel, including UN Volunteers working in the UNSOS mission area are entitled to a Rest and Recuperation break after every four-week period in Somalia. Nairobi is the designated R&R location to which transportation is provided. R&R consists of five calendar days, with an additional two days of travel time. Accommodation, meals and other expenses while on R&R are borne by the individual. The timing of when R& R is taken must be balanced against operational requirements.