Partnership Finance Coordinator (Ukraine Nationals Only)

Finance & Economy

Overview

Manage financial aspects of partnerships in Area Office.

You have:

• Bachelor's degree in finance, Accounting, Business Administration, Economics, or a related field.
• Minimum 3 years of experience in finance, grants finance, or partner financial management.
• Experience of working with partners, sub-grantees, or local organizations, including financial monitoring and compliance.
• Strong financial analysis and budgeting skills with excellent attention to detail.
• Excellent MS Excel skills and ability to work with large volumes of financial data.
• Good organizational and administration skills to ensure that financial records and supporting documentation are maintained accurately and are easily accessible.
• Excellent written and verbal communication skills and ability to explain financial processes and requirements to both finance and non-finance staff.
• Experience in building the capacity of partners and providing financial guidance and support.
• Ability to work independently and collaboratively within a multidisciplinary team.
• Commitment to Save the Children values and principles.

ROLE PURPOSE: The job holder will be responsible for managing all financial aspects of partnerships in Area Office. He/she will further be responsible for providing financial information, technical support and inputs to planning, accounting and reporting processes, supporting auditing and undertaking financial analysis to enable the office management team to perform strong financial planning and implementation by making informed decision in programme implementation and follow up.

KEY AREAS OF ACCOUNTABILITY: • Responsible for partner financial reporting and record keeping procedures. • Responsible for preparing tracker of partner financial reports and maintaining fund status. • Responsible for review of partner proposal budgets and amendments ensuring internal sign-off process is followed. • Lead the review of partner financial reports in collaboration with programme teams and ensure compliance with SCI and donor requirements. • Review SCI records ensuring that partner financial reporting is up to date and properly maintained. • This includes both desk reviews and voucher reviews. • Work closely with Awards & Partnership and Programmes Operations for timely and quality inputs on the partner’s and award trackers, payment schedule, forecasting and analysis • Responsible for checking Partner Advance Payments to ensure correct coding, completion of documentation with high data quality and posting them in Agresso. • Ensure partner reports are received, reviewed and posted in the system in a timely manner. • Responsible for partner expenses forecast each month and ensuring sufficient funds are available with partners to conduct activities. • Support Finance Manager in main office for transfer of funds to partners in line with SCI policies. • Support the Organizational Capacity Assessment process and ensure partners are able to meet SCI and donor financial management requirements. • Ensure capacity gaps and weaknesses are identified and work with key stakeholders to ensure appropriate mitigation measures are in place. • Work with partnership team to ensure that organizational development plans are in place, and take a leading role in all capacity building for partners in financial systems and process • Visits to partners to provide guidance and mechanism to develop and maintain a robust financial system, controls to ensure efficiency, reliability and transparency of financial data in accordance with SCI guidelines. • Represent Finance department in the BvA and ARM meetings while ensuring that actions are addressed. • Produce and improve existing partner financial analytical resources to feed into EAO Master.

Budget and actively monitor and flag potential deviations and risks of financial performance. • Representing finance in tender committee meetings as delegated by management. • Focal person for partners of East Area Office for all financial management matters.

• Oversee Finance Management of East Area Office during absence of the Staff members • Working closely with Area Management and systems owners (Agresso, Unit4, PRIME) to ensure uninterrupted and timely payments. • Review the reclassifications proposed by program staff for eligibility in line with donor regulations and in line with SCI Financial policies. • Maintain regular communications with all members of Area office and ensure that timely and complete financial support is provided. • Identify learning and training opportunities for Finance staff. • Support partner financial risk assessments and ensure that identified risks are appropriately documented, monitored and mitigated in coordination with relevant stakeholders. • Lead financial capacity strengthening initiatives for partners, including coaching, mentoring and delivering training on SCI financial policies, procedures and donor compliance requirements.

General • Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities, fraud and other relevant policies and procedures. • Ensure the security, health and wellbeing of staff and that staff management and other processes and policies and systems reflect Save the Children's principles of equity and fairness.

SKILLS AND BEHAVIOURS (our Values in Practice): Accountability • Demonstrates accountability by taking ownership of decisions and responsibilities, managing resources efficiently and effectively, delivering high-quality results, and consistently upholding and role-modelling Save the Children’s values and behaviors • Holds team members and partners accountable for delivering on their commitments and responsibilities by providing clear expectations, empowering them to perform effectively, supporting their professional development, and fostering continuous improvement. Recognizes and rewards strong performance while addressing underperformance through appropriate and constructive corrective actions when expected results are not achieved. Ambition • Sets clear, ambitious goals for themselves and contributes to a culture of continuous improvement and professional growth. • Actively promotes and communicates the vision of Save the Children to inspire, motivate and engage others. • future orientated, thinks strategically and on a global scale. Collaboration • Builds positive, trusting, and inclusive relationships with staff, partners, and stakeholders. • Values diversity and different perspectives as strengths that enhance the organization’s collective impact. • Demonstrates strong communication skills, showing empathy, openness, and willingness to support others. Creativity • Proactively seeks and encourages innovative, practical solutions to improve effectiveness and staff experience. • Confident in proposing new ideas and taking responsible, well-considered risks to enhance results. Integrity • Acts with honesty, fairness and professionalism in all interactions. • Promotes an environment of transparency, trust, and mutual respect, upholding the highest ethical standards.

QUALIFICATIONS, EXPERIENCE AND SKILLS Essential

• Bachelor's degree in finance, Accounting, Business Administration, Economics, or a related field. • Minimum 3 years of experience in finance, grants finance, or partner financial management. • Experience of working with partners, sub-grantees, or local organizations, including financial monitoring and compliance. • Knowledge of donor compliance requirements and financial management standards within humanitarian or development programmes. • Strong financial analysis and budgeting skills with excellent attention to detail. • Excellent MS Excel skills and ability to work with large volumes of financial data. • Ability to review budgets, forecasts and financial reports and identify financial risks and inconsistencies. • Good organizational and administration skills to ensure that financial records and supporting documentation are maintained accurately and are easily accessible. • Excellent written and verbal communication skills and ability to explain financial processes and requirements to both finance and non-finance staff. • Experience in building the capacity of partners and providing financial guidance and support. • Ability to plan, prioritize and manage multiple tasks while meeting deadlines. • Strong problem-solving skills and proactive approach to identifying and resolving issues. • Ability to work independently and collaboratively within a multidisciplinary team. • Commitment to Save the Children values and principles. Desirable • Knowledge of Agresso finance system or any other automated financial system. • Knowledge of Awards Management System • Good written & oral English and Ukrainian proficiency • Experience of working for emergency responses.

Additional job responsibilities The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding: We need to keep children and communities safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children, adults in the communities and staff from abuse, exploitation, neglect and harm arising from our activities. The role holder shall perform their duties in line with the SCI SAFEGUARDING POLICY, 24 hours a day, 7 days a week, in both private and professional life. Health and safety The role holder shall perform the necessary duties in accordance with the SCI health and safety policies and procedures.

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Added 8 hours ago - Updated 4 hours ago - Source: savethechildren.net