Partnership Coordinator (Internal only)

Finance & Economy Donor relations & Fundraising

Job Description

Job Overview:

The Partnership Coordinator (PC) is responsible for identifying and assessing new partners, tracking sub-grant implementation progress, leading the development, drafting, and signing of subgrant/partner agreements, and leading sub-grant monitoring and evaluation. The PC also supports in initiatives to enhance local partnership, and development of local partner capacity, approaches, and processes. The Partnership Coordinator supervises Partnership Managers, and ensures efficient use of human resources, that there is coordinated approach to workflow, through planning, guidance on complex issues, and effective communication. The PC reports to the Deputy Director for Grants and Partnerships. The Partnership Team sits in the Grants and Partnership Unit of IRC Ethiopia.

Major Responsibilities:

Partnership Coordination & Capacity Building:

- In collaboration with the a DDGP, the PC builds Partnership Team’s capacity to institute the IRC global Partnership for Excellence and Results System (PEERS); including establishing efficient and responsive processes, delineating roles and responsibilities, developing sound recordkeeping systems and sub-award management tools, and conducting trainings. - Coordinate the operational, financial, and programmatic monitoring and support of all partners. Lead Project Cycle Meetings, and Partnership internal meetings. - Ensure that sub-award trackers are up to date and quarterly disseminating information (including the tracker) to the Senior Management Team, Partnership Working Group and relevant departments, as required.

Partnerships/Sub-Grant Processes

- Supervise and support Partnership Managers on the implementation of the PEERS system across all areas of sub-award management and documentation requirements. - Ensure that Partnerships Managers hold all Project Cycle Meetings, and that sub-grant agreement terms and conditions are well understood by partners. - Establish partner monitoring schedules per PPCR score and ensure programmatic and compliance monitoring visits take place in coordination with pertinent department staff. - Lead periodic mapping of potential partners for emergency response, with a particular emphasis on local organizations and update the potential partner tracker periodically, as needed. - Coordinate the organization and facilitation of capacity and risk assessments for potential partners. - Lead and facilitate capacity building of partner NGO’s and local community organizations. - Ensure that partners meet all visibility requirements as listed in their subgrant agreements.

Partner monitoring

- Coordinate field monitoring visits to partners; and share regularly monitoring schedule with all relevant departments and colleagues. - Coordinate the Partnership Team in securing and reviewing subgrantees’ monthly/quarterly/final narrative and financial reports; share relevant feedback with subgrantees, as needed. - Coordinate with relevant departments to ensure that all reporting templates are updated; and share with sub-grantees on a timely basis.

Documentation and Reporting

- Coordinate the maintenance of comprehensive electronic files for all subgrantees (current, past and potential partners) on OTIS and on the Shared Drive, as per PEERS documentation requirements. - Working with the relevant technical teams, coordinating the review of monthly internal reports, compile and submit partner reports into overall donor report, and support government reports/agreements as needed/requested. - Carry out data analysis of existing subgrant portfolio and potential future partner commitments.

Strategic Partnerships

- In line with IRC’s global objectives lead the process of establishing strong Strategic Partnerships with local partners.

Representation and Special Tasks

- Coordinate the work of the Partnership Team to ensure all deliverable are carried out on time and that all products are of high quality. - At the request of the Deputy Director of Grants & Partnership, and/or Senior Management Team, represent IRC Ethiopia at relevant coordination meetings and feedback important information from those meetings to relevant IRC staff.

Safeguarding Responsibilities: -

- Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC. - Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies.

Qualifications

Educational Requirements:

- Bachelor’s degree in social studies or relevant field from a recognized university - 6 years of relevant experience; or master’s degree with 4 years of relevant experience. Strong preference - given to candidates with previous experience in partnership management, consortium/network - management or subgrant/partner identification and management. - Proven experience in coordination of multiple stakeholders (internal and external). - Experience facilitating sub-grants, including proposal review, agreement development, and - monitoring strongly desired. - Familiarity with USG (e.g. USAID/BHA, PRM) and ECHO rules and regulations.

- Program development experience, including development of key project documents such as - logical frameworks, monitoring tools, etc. - Experience designing and implementing capacity building programs is a plus. - Computer literate (MS Word, Excel, PPT). Budgeting experience required. - NGO experience in similar position is preferred. - Good communication and interpersonal skills.

Preferred experience & skills:

- Ability to work under pressure, long work hours, and high workload. - Ability to independently organize work and prioritize tasks. - Self-motivated, honest, highly responsible, and punctual. - Ability to work both independently and as part of a team.

Language Skills:

- Excellent Amharic and English writing & speaking skills are mandatory, and most important requirement for this position.

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

IRC strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients.

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Added 11 days ago - Updated 4 days ago - Source: rescue.org