Partnership Assistant

Job Description

BACKGROUND: The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

Scope

The Partnerships Assistant supports the Partnership Team, with conducting due diligence, capacity assessment on potential partners, at the pre-award stage. The PA also works on drafting Partnership Agreements, and packaging. The position is based in Addis Ababa but will require travel to the field, for monitoring projects implemented by partners. The Assistant reports to Partnership Manager. The Partnerships Team sits in the Grants and Partnerships Unit of IRC Ethiopia.

Essential functions Partnerships/Sub-Grant Processes:

- Implement the IRC global PEER System, to have efficient and responsive processes, sound tracking and sub-award management. - Conduct due diligence and capacity assessment of potential partners, prior to extending sub awards. - Prepare Signing Memos, Pre-Award Letters and Partnership Agreements, to timely extend to potential partners. - Support to maintain an up-to date sub award tracker - Contribute to the mapping of potential partners for emergency response, with a particular emphasis on local organizations. - Update IRC’s database that catalogues all past and potential future partners on a continual basis. - Coordinate the internal sub-award proposal review and approval process as needed. - Participate at Partner Project Opening, Review and Closing Meetings; and assist with compiling/following up on meeting notes. - Work closely and coordinate with Programs, Operations, MEAL and Finance Departments - for review of proposals, and project reports. - Facilitate capacity sharing with partner NGOs and local community organizations. Contribute to development of training materials.

Partner Monitoring:

- Participate at site monitoring of projects implemented by partners. - Support with review of partners’ compliance to donors’ and IRC’s requirements, and their progress against objectives set in projects. - Liaise with partners for timely submission of accurate financial and activity reports.

Documentation and Reporting:

- Support with maintaining comprehensive electronic files on projects implemented by partners. - Support data analysis of existing sub-grant portfolio and potential partner commitments.

Representation and Special Tasks:

- Support the Partnerships Team, to ensure deadlines are met and that all products are of high quality. - Support with tracking review/approval process of agreements, with HQ relevant staff members.

Qualifications

Requirements:

- Excellent Amharic and English writing and speaking skills. - Bachelor’s Degree in Management, Business Administration, or related field, from recognized university; and/or Diploma in related field of study, with two years of relevant experience. - Computer literate (MS Word, Excel, PPT). - Good communication and interpersonal skills

Personal specifications:

- Able to work under pressure, long work hours, and high workload. - Self-motivated, highly responsible, and punctual. - Interested in development/humanitarian work.

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability. Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances.

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.