Operations Support and Logistics (OSL) Officer

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 131,270 USD and 169,245 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The mission of WHO’s Health EPR (The Program) is to help countries, and to coordinator international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

PURPOSE OF THE POSITION

In the context of the WHO Health Emergencies Preparedness and Response (EPR), at sub regional and hub level, the incumbent will oversee the provision of a well-rounded logistics and operations support services that enables WHO successfully implement a rapid, fully functional IMS throughout the full cycle of the incident. Supervise the transport, customs clearance, delivery, storage and management of material assets for the emergency preparedness, recovery and response activities; establishes functional offices, housing and storage facilities at both national and sub-national levels as required.

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DESCRIPTION OF DUTIES

During deployment, the duty station may change, and duties may be modified, based on the technical needs of the Programme. Strategy & management actively participate in the overall management of the WHO emergency response by providing the incident manager with an OSL strategy to ensure the effective integration of logistics operations into WHO's and the health cluster's overall incident management system. Plan an end-to-end, timely, and efficient provision of quality and adequate equipment and consumables to support emergency response operations, aiming to reduce the consequences of crises on health systems and populations. Establish partnerships, operational synergies, and coordination of the logistics response, at national level, to ensure effective management of an outbreak and/or health emergency incident, ensuring close engagement with the national authorities and partners in both the Health and Logistics Cluster (or similar coordination structures). Lead and manage the OSL field incident management team, ensuring compliance of the services provided with the OSL procedures and the WHO/OSL Quality Standards.

Supply chain management:

In compliance with the WHO rules and regulations, based on a comprehensive forecast of the supply needs and whenever possible with the support of the UN partners present (WFP and logistics cluster):

• Plan and oversee the effective transportation, delivery, and storage of national and international operational support and programme supplies, for WHO's incident management operations in the field.
• Liaise with responsible officials on the timely and efficient customs clearance, reception of international supplies, adapt existing or develop, and implement inventory/stock control management mechanisms; develop and apply monitoring tools, and reporting systems.
• Supervise the maintenance of the required stockpiles of essential incident management equipment, e.g., personal deployment material, radios, satellite telephones, IT equipment, etc.
• When required, support the national authorities inleading and coordinating the national distribution plan of essential items to the health facilities network.

Operation's support:

• In close collaboration with the WHO Administrative Officer, coordinate the establishment of the required field offices and telecommunication network capacity in compliance with WHO rules and procedures.
• Ensure adequate staff transportation means and organizational setup. In compliance with WHO standards, supervise the fleet management procedures including planning, maintenance, monitoring, and reporting.
• In close cooperation with the Field Security Officer, ensure that appropriate and safe living conditions are provided to the WHO deployed staff and responders.

Health logistics:

Manage a robust organizational model and adequate means to support WHO mobile/ambulatory health activities. Oversee that health facilities supported by the WHO are adequately set and equipped up to standard to sustain the medical activities conducted. Provide adequate support to the laboratories (supported by WHO) including an adequate supply of renewable items and safe transportation of samples when required. Ensure, for all health activities supported by the WHO, that water sanitation, and infection control required activities are in place and up to standards.

Security support:

• Cooperate with the Field Security Officer in ensuring the well-being, security, and safety of the WHO team members and responders providing the organization with the required means and setup to ensure applicability of the WHO site event risk reduction policy.
• Proactively participate in regular field assessments to monitor supply management, stock movements, and storage conditions.
• Conduct field visits to assess locations/buildings to be selected for the establishment of WHO field offices in compliance with MOSS rules and procedures.

Other: Perform any other related incident-specific duties, as required by the functional supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Master's level university degree in public or business administration, logistics management or engineering from an accredited/recognized institute.

Desirable: Professional certification/qualification in areas such as transport, distribution and supply chain management. Degree or training in information management systems and their application to logistic, transport or supply management and monitoring.

Experience

Essential: At least seven years' related experience, at the national and international levels, in managing emergency logistics operations and supply operations in international organizations/institutions, part of which in the field supporting emergency humanitarian operations

Desirable: Prior working experience with WHO, UN agencies, health clusters partners, recognized humanitarian organizations or with an international nongovernmental organization.

Experience or knowledge of import/export and customs administration

Skills

• Excellent analytical skills with the ability to coordinate activities and multitask.
• Excellent interpersonal skills with ability to negotiate with and convince officials with tact and diplomacy.
• Ability to write in a clear and concise manner, and to present factual information.

• Knowledge or understanding of WHO mandate and goals in the emergency incident management context.

  WHO Competencies

• Teamwork

• Respecting and promoting individual and cultural differences;
• Communication;
• Building and promoting partnerships across the Organization and beyond
• Driving the organization to a successful future

Use of Language Skills

Essential: Excellent knowledge of English and French

Desirable: Knowledge of another UN official language would be an asset

REMUNERATION

WHO offers staff in the Professional Category an attractive remuneration package, which for the above position includes an annual net base salary starting at 75,602 US Dollars (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

· This vacancy notice may be used to fill other similar positions at the same grade level

· Only candidates under serious consideration will be contacted.

· A written test may be used as a form of screening.

· In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

· Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

· For information on WHO's operations please visit: http://www.who.int.

· WHO is committed to workforce diversity.

· WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

· WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

· Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.