Operations Specialist

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IRC - The International Rescue Committee

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Major Responsibilities:

- Assist in onboarding new staff, facilitation of Admin 101 - Serve as the office’s primary focal point for IT and communications infrastructure, hardware, and software matters. Manage assets through inventory management. - Work with regional and HQ IT team to address any internet or telecommunications service disruptions, liaising with local internet and telecommunications service providers. - Serve as the office’s focal point for day-to-day S&S matters. - Escalates and reports incident management including filing police reports. Report S&S incidents involving covered persons in accordance with established protocols. - Organize a minimum of one emergency evacuation exercise at office or program site level per year and other appropriate trainings informed by Security Risk Assessment findings. - Order office supplies, equipment etc. in accordance with supply chain and financial compliance guidelines Manage some billing/invoices in coordination with Finance team. - Coordinate fleet management in accordance with established protocols. - Coordinate on- and off-site storage needs. - Coordinate repairs and improvements and vendor service calls as needed. - Support related employee lifecycle needs such as building access. - Support smooth functioning of office infrastructure including communications equipment and services. - Assist with planning and coordinating office events and meetings. - Greet clients, visitors, donors, job candidates, and other IRC stakeholders at front desk with a high degree of professionalism. - Manage phone reception for the office. - Other duties as assigned.

Key Working Relationships:

Position Reports to: Operations Manager with dotted line to Site Director.

Job Requirements:

- Undergraduate degree required; relevant work experience may be substituted. - One or more years of relevant work experience in office administration; human resources, facilities management, procurement or related field, preferred. - Proficient in Microsoft Office applications (Word, Excel, Outlook) and strong keyboarding and internet usage skills; database familiarity a plus. - Tech savvy with ability to troubleshoot basic hardware and software issues, preferred. - Basic accounting skills, preferred. - Solid organizational skills with the ability to work productively and accurately while under pressure in a fast-paced environment - Ability to effectively communicate and work as a team member with collaborative partners in a multi-cultural environment. - Fluent in English, both spoken and written.

Work Environment:

Standard office environment.

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Commitment to Diversity and Inclusivity****: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer****: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

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Added 1 year ago - Updated 7 months ago - Source: rescue.org