Operations Officer (Supply), NOA, Athens, Greece

Entry Logistics & Procurement

Contract

This is a NO-1 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-1 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, results

The Greece Country Office supports in protecting and promoting the rights of children in Greece. To do so, the office facilitates horizontal cooperation focused on international exchange of knowledge and expertise around promising practices for children, promotes corporate social engagement and mobilizes resources (both financial and non-financial).

How can you make a difference?

• Acting as Operations focal person to Lesvos Field Office taking into consideration elements of efficiency, performance, risk management and fraud prevention;
• Implement Lesvos Office Supply and Admin Plan; Acting as Supply Officer will provide technical, operational support and manage the supply chain of WASH Project & Lesvos intervention. The supply chain operations include planning, procurement, contracting, customs clearance, warehousing, in country transport and distribution, as well as monitoring of supplies, services and construction works. The incumbent supports management collaboration with programmes in defining supply interventions to meet programmatic needs and achieve results for children, and provides technical and advisory support to governments, national systems and partners on supply chain management.

• Facilitating services in the functional areas of operations support: budget, financial management and reporting, administration, supply, logistics and facilities management, human resources, information and communications technology, and safety and security;

• Understanding business needs for the office, proposing viable solutions aimed at value for money;

• Supporting on the development and implementation of SoPs, workflows and facilitate staff capacity building;

• Supporting the office team in the different outposts to ensure efficiency, effectiveness and adherence to UNICEF policies and regulations;

• Supports in conducting HACT assurance activities to implementing partners, including spot checks, micro assessments, audits, and capacity development of implemented partners;

• Monitoring and reporting on Operations’ related KPIs;

• Facilitating business transactions processed by GSSC from a perspective of Efficiency, Performance, Risk Management and Fraud prevention;

• Supporting the country office during external and internal audit reviews, contributing with responses to audit observations and monitoring implementation of recommendations;

• Where applicable, advise and support PSFR activities on budget preparation, strategic income projection/ reporting, setting and monitoring performance indicators, revenue and expense reporting, and provide technical advice during strategic planning exercises;

• Prepare financial exception reports, highlight unusual activities and transactions, investigate anomalies and keep supervisor informed for timely action;

The Operations Officer will be entrusted with the following five pillars, the core focus of all operations functions: Valuing People, Valuing Money, Valuing Risk Management, Valuing Systems and Structures, Valuing Partners

Valuing People: Implement people resources strategies to promote technical competence and foster career progression and retention of a “fit for purpose”/ agile workforce

• Facilitate an environment of management excellence, staff well-being and accessibility and inclusion through implementation of strategies, policies, procedures.

• Implement solutions related to people management and office culture.

• Support training strategy

• Keep abreast of industry standards in management and finance and share best practices and knowledge learned within the office.

• Support Excellence in Operations in UNICEF derived from the five strategic pillars.

Valuing Money: Champion strategic resources to achieve organizational goals and ensure Value for Money (VfM)

• Ensure effective identification and use of resources in various concrete Value for Money (VfM) areas, including eco-efficiency and inclusivity, common premises, costing, results-based budgeting financial monitoring etc.

• Support the financial oversight management, monitoring and reporting of all the country programme budget - and where applicable private sector fundraising budgets; make analysis as needed.

• Implement Supply plan for the office and stay abreast of the regional strategies.

Valuing Risk Management: Enhance Risk Management to increase organizational performance and strengthen internal control

• Support the office with up-to-date information to make operational and programmatic risk informed decisions with the enterprise Governance, Risk and Compliance (eGRC) platform.

• Contribute and participate in testing of business continuity plans to ensure UNICEF organizational resilience to disaster, risks and staff safety and security as well as Emergency Preparedness and Response to humanitarian situations.

• Support implementation of appropriate implementation of policies and procedures and provide feedback on policy and internal controls as appropriate.

• Support implementation of mandatory anti-fraud systems, processes and actions.

• Support mitigation of risks of engagement with external partners via appropriate, risk-informed due diligence.

Valuing Systems and Structures: Ensure further operational centralization and optimization for maximized efficiency gains

• Participate in the review of Operations processes and recommend measures to minimize cost, reduce duplication of work and maximize efficiencies while creating an environment of smarter controls to render the organization ready to respond to programme needs.

• Contribute to improving IT-enabled business processes to increase productivity and collaboration, better knowledge management, and ensure effective use of UNICEF assets.

• Contribute to CPMP

Valuing Partners: Strengthening internal and external-facing partnerships and leveraging UNICEF’s oversight and understanding of financial management across all areas of the office.

• Provide technical support on HACT implementation, including follow-up actions required on result of financial assurance activities.

• Support UNICEF Office resource mobilization partners through written financial reporting, resolve discrepancies and ensure donor accountability and transparency.

• Contribute to UNICEF Office resource mobilization through written financial reporting, and analysis of discrepancies.

• Contribute to developing private sector partnerships especially in middle income countries.

• Engage as stakeholders in the UN Reform, facilitating Business Operating Services (BOS) and proactively paving the way for a potential “one back office” in country offices

To qualify as an advocate for every child you will have…

Education: A University Degree (Bachelor’s) in one of the following areas is required:

• Business management

• Financial management

• Accounting

• Public Finance

• Related operations function (Supply Chain, Human Resources, Information Technology, International Business, Project management, etc.)

A professional license from internationally recognized institutions is an asset.

Experience:

• A minimum of 1 year of professional experience, at the national and/or international level, is required, specifically in one or more operations management area including budget; financial management and reporting; facilities management; administration; supply and logistics management; information and communication technology; human resources.
• Experience in a UN system agency, large private or public company, or experience working in a developing country and/or humanitarian/ emergency context is an asset.
• Experience in working with corporate ERPs (Enterprise Resource Planning) and IPSAS (International Public Sector Accounting Standards) is highly desirable.
• Understanding of Results Based Management is a requirement.
• Experience in supporting successful client-oriented work units is an asset.
• Familiarity with Microsoft Office applications is required.

Preferred

• In-depth knowledge of the administration which underpins UNICEF country office operations.

• Strong organizational, planning and prioritizing skills and abilities.

• Strong project management skills.

• UN Supply and Admin Management experience.

• Previous Audit Experience.

• High sense of confidentiality, initiative and good judgment.

• Experience in working with SAP

Language Requirements: Fluency in Greek and English is required.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

Core Values

• Care
• Respect
• Integrity
• Trust
• Accountability

Core Competencies

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

Functional Competencies:

• Analyzing (1)
• Learning and Researching (1)
• Planning and Organizing (1)
• Following Instructions and Procedures (1)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Apply now

Added 3 years ago - Updated 2 years ago - Source: unicef.org