Operations Officer (FT-NOB)
Manage supply chain operations to ensure effective emergency preparedness and response.
This opening expired 5 years ago.
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Overview
Manage supply chain operations to ensure effective emergency preparedness and response.
You have:
- Advanced University degree in Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or related field.
- Fluency in English language and Spanish (level C).
- Experience coordinating operational activities with other units/teams.
- Experience conducting analytical and conceptual work in support of strategy design and implementation.
- Experience in coordinating periodic planning across functions and with partners.
- Experience analyzing and supporting the implementation of end-to-end operations.
- Experience working with WFP partners.
- Experience supervising staff.
TERMS OF REFERENCE
TERMS AND CONDITIONS:
Job Title: Operations Officer
Work Area: Operations
Contract Type: Fixed Term.
Grade: NOB. (National Officer Level B)
Job Type: Supply Chain Officer
Contract Duration: 1 year as a probatory period.
Duty Station: El Salvador/San Salvador.
ABOUT WFP:
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT:
This position is based in Country Office El Salvador, and report directly to the Deputy Country Director or the designate.
Job holders apply considerable knowledge derived from educational training and practical experience, exercise independent analysis for further reviews and decisions, overseeing Logistics and Procurement, Cash Based Transfers and Emergency Preparedness activities in the office.
JOB PURPOSE:
Plan, implement and coordinate integrated supply chain operations with other relevant internal WFP units, government entities and private sector to ensure a timely and effective Emergency Preparedness and response through logistics, procurement or Cash Based Transfers (CBT) activities meeting the food assistance needs of beneficiaries and service provision requirements for partners.
ACCOUNTABILITIES:
Contribute to the development and implementation of operational plans and procedures, in line with the global WFP strategy and regional/functional strategies, policies and plans, to achieve operational cost efficiency, agility, reliability, quality and to support national capacity strengthening.
Provide substantive contributions to regional/country context analyses and to the management of operations and mitigate operational challenges and aim for operational optimization.
Contribute to planning and implementation of operations, initiatives, and services to ensure a timely, cost-effective and integrated approach and in close cooperation with key stakeholders.
Perform analyses and detailed conceptual work putting together comprehensive reports identifying opportunities for improvement and effective operationalization within the area of responsibility, namely emergency preparedness, cash-based transfers, logistics and procurement.
Put systems and methodologies in place to ensure an adequate level of preparedness for emergencies and for an effective response.
As part of preparedness, ensure that surge capacity is available through partnerships, government institutions and private sector for deployment during emergencies.
Conduct regular financial analysis and budget reviews, drawing out insights and recommending actions to senior staff for maximizing use of resources and effectiveness of Country Office operations.
Build and maintain productive partnerships mostly at the operational level and collaborate with counterparts contributing to an integrated approach to food assistance and cross-functional operational alignment.
Build and maintain productive partnerships with counterparts amongst government and other national organizations, UN agencies, NGOs, and private sector to share operational knowledge contributing to coordinated and cost-effective operations.
Provide technical contribution to market analysis and supply chain network mapping to inform the selection of an appropriate operation modalities to improve supply chain performance.
Ensure proper management of operations in compliance with the established strategies, policies, procedures, and controls, and following corporate standards, with special emphasis on risk mitigation and cost effectiveness.
Monitoring of activities to check that appropriate internal controls are followed to increase the day-to-day efficiencies and overall performance of operations.
Ensure proper management of service providers/vendors, port, fleet, and warehouse operations to promote safe, efficient planning and execution of WFP operations.
Prepare accurate, comprehensive, and timely reports, dashboards and other visual materials on activities including trends to support informed decision-making and consistency of information presented to the stakeholders.
Guide and supervise staff, acting as a point of referral, ensuring that training is provided to staff under supervision, supporting them with more complex analysis and queries.
Contribute to preparedness actions and support quick emergency response to deploy food assistance and resources at the onset of the crisis.
Other as required.
EXPERIENCES FOR ENTRY INTO THE ROLE:
- Experience coordinating operational activities with other units/ teams.
- Experience conducting analytical and conceptual work in support of strategy design and implementation.
- Experience in coordinating periodic planning across functions and with partners.
- Experience in analysing and supporting the implementation of end-to-end operations.
- Experience working with WFP partners.
- Experience supervising staff.
STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
Education: Advanced University degree preferably in Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or other related field, or First University degree with additional years of related work experience and/or training/courses.
Language: Fluency (level C) in English language and Spanish.
Please visit the following website for detailed information on working with WFP: https://www.wfp.org/careers
Qualified female applicants are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate based on HIV/AIDS status.
Deadline for applications: June 1st, 2021
Potential interview questions
| Can you describe a situation where you had to coordinate with multiple teams to achieve a common goal? | This question assesses your collaboration and coordination skills. | Share an example that highlights your ability to effectively communicate and work with diverse teams. |
| How do you approach analyzing operational challenges and developing strategies to overcome them? | The interviewer is looking for your analytical thinking and problem-solving abilities. | Pro members can see the explanation. |
| What techniques do you use for monitoring and evaluating project performance? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you maintain effective partnerships with government and NGO counterparts? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a time when you had to respond to an emergency situation. What actions did you take? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 5 years ago
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Updated 1 year ago
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Source:
wfp.org
