Operations Associate: GS-6/Fixed Term- Benghazi, Libya. #00111184 ( Libya Nationals Only)

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 2,075 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Future

In Libya, this is no different. We work to ensure that ALL children are protected, no matter their gender, race, ethnicity or status. All children have a right to survive, thrive and fulfil their potential – to the benefit of a better world.

UNICEF Libya works across sectors of child protection, education, water, sanitation and health; we empower youth and provide humanitarian assistance to those most in need.

Over the next few years in particular, we want to ensure that:

• Children, youth and their families, especially the most disadvantaged, have better access and are increasingly using improved quality basic services in targeted areas.
• Guns Girls and boys are better protected from violence, abuse and exploitation
• Key government institutions have adopted child-friendly budgets, plans and social policies that are evidence-based, child rights focused, equitable, inclusive and effective for all children.

How can you make a difference?

The Operations Associate position is attached to the Operations team in the Benghazi Office, a small-size office, and is accountable for both specialized and procedural communications, and operational support services.

Under the supervision of the Chief of Field Office, the incumbent is accountable for both specialized and procedural communications, and provides managerial and technical support in the area of Operations with focus on Budget Monitoring, Office Planning and Project Management, Invoice Processing, and management of petty cash.

Major Duties and Responsibilities:

Budget Monitoring

• Monitors budgets and financial expenditures of the section, ensuring compliance with UNICEF rules and regulations; keeps supervisor informed and recommends actions for decision/follow up.
• Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
• Prepares and maintains records, documents and control plans to support the monitoring of the Operations section’s budget implementation.
• Carries out transactions in VISION pertaining to grants for the Operations section, such as registering grant allotments and tracking expiring programme grants.
• Follow up on budget utilization and commitments for the various units in Operations

Office Planning & Project Management

• Ensures the availability of timely, complete and accurate information and data for preparing section work plans and plans for special projects when necessary.
• Undertakes basic research and performs comparative analysis of operations-related data.
• Monitors the implementation of workplans and special projects against established milestones and makes recommendations to improve performance (efficiency and effectiveness).
• Acts as focal point in the review of the completeness of data reports with key monitoring and evaluation information.
• Support/Follow up on key operations indicators in support of statutory requirements.
• Overseeing drivers performance, coordinating for missions and vehicles management

Communications & Workflow

• Facilitates the communications and workflow of the Operations unit to enhance the efficiency and timeliness of operations and outputs.
• Communicates routine and some non-routine information pertaining to the work of the team.
• Establishes and maintains the office filing and reference systems, both traditional and digital; and ensures the inter/intra-net websites are up to date and accurate.
• Act as the Operations’ section ECM focal point.

Calendar/Meetings/Correspondence Management

• Maintains the calendar, including leave and travel plans, and arranges meetings.
• Takes notes and draft minutes of meetings (as assigned by supervisor), ensuring accuracy, attention to detail and coherence.

Invoice Processing

• Responsible for collecting selected invoices within Operations and filing documents for approval and, thereafter supporting processing in VISION.

Attendance

• Maintains and updates a system which monitors the absence of staff within the operations section

To qualify as an advocate for every child you will have…

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
• Experience: A minimum of 6 years of relevant administrative or clerical work experience is required.
• Language Requirements: Fluency in English is required.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are...

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

Functional Competencies

• Analyzing (II)
• Learning and Researching (II)
• Planning and organizing (II)
• Following Instructions and Procedures (II)

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.