Operations Associate, G-6, Cayes, Haiti #118869 (FTA)

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,187 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,

Having effective teams in place will ensure solid coordination and monitoring of programme implementation, generation of data, and provision of timely responses at departmental level in the short- and longer-term, in a context of increasingly complex and protracted crisis. UNICEF will strengthen its presence in the South of Haiti, by expanding the Les Cayes office programme and operational capacities covering the departments of Les Cayes, Grande Anse and Nippes.

How can you make a difference?

The incumbent will provide support in processing influx of travels of staff in the three departments (Nippes, La Grand-Anse and Le Sud) as well as field missions, missions of Port-au-Prince personnel to the south. He/She will provide support to the Operations of the Office, guesthouse, and preparing admin documents for Port-au-Prince processing and other administrative duties to support FO personnel.

Under the general supervision of the Operations Officer, the incumbent performs operations support functions, which may include supervision of operations clerical and administrative staff engaged in fields of work, such as personnel, finance, registry, supply and transportation, as indicated by the requirements and structure of the organization.

Key End-Results:

• Professional image projected through in-person and telephone interaction, especially in interacting with internal and external partners such as suppliers, banks and admin authorities in Les Cayes.
• Discretion exercised with confidential information and complex sensitive subject matter.
• Knowledgeable delivery of operations and administrative quality services contributing to achievement of work objectives.
• Well managed and effective office operations, systems and procedures to facilitate team work and the work of the office in the three departments: La Grand’Anse, Les Nippes & Le Sud.
• Staff is advised and assisted in the area of office operations and management.
• Day-to-day meetings on operations matters are attended and minuted; discussions of new or revised procedures and practices are carried out; interpretation and assessment of the impact of changes; and recommendations for follow-up actions are provided.
• Assignation of other General Service staff to meet work requirements; work of subordinates is reviewed and evaluated for completeness, quality and timeliness.

Operations Assistance support services to the Chief of Operations to facilitate smooth running of the Office and effective processing of information and data.

• Provide support to supervisor in tasks related to the effective operations of financial and administrative management in the three departments of La Grand’Anse, Les Nippes & Le Sud.
• Provides timely and efficient administrative support and services to sub-country offices and out postings (Les Cayes, Jeremie & Miragoane)
• Assists supervisor in preparing estimates on office premises, supplies and equipment requirements for budget preparation purposes. Assists zone offices in the establishment and maintenance of administrative services and budget
• Assist in effective functioning and the management of Les Cayes guesthouse ensuring booking, proper recording, performance & payment of personnel, and timely recovery of payment due by guests.
• Provide Admin and HR support in the installation of staff in Les Cayes, Jeremie and Miragoane upon arrival.
• Ensures that all administrative, HR and financial transactions are effective and registered in VISION in a timely manner:
  • Office invoices and renting agencies invoices are treated in line with guidelines and transmitted to main office for timely follow-up;
  • Requistions drafted in accordance with administrative, Finance, HR and Supply procedures
  • Assets management in compliance with the applicable policies, procedures, rules and regulations.
  • Staff duty travel (UNHAS, SUNRISE) treated based on rules and procedures
  • Finance related invoices are timely process in line with applicable procedures
• Supports in the management of administrative supplies, office equipment and vehicles, updating inventory of items
• Back-up for the VISION PC( operations part, transactions to be performed issuance of TRIP, and processing of payments (FV60, MIRO, pre payments)
• Daily managing of the sub-office fleet in terms of people and vehicles, dispatching drivers. Planning of both internal travels within Les Cayes and cross-departmental field missions.
• Works closely with team colleagues and provides support in achievement of work priorities and objectives.
• Establishes follow-up system of actions taken and reports to the supervisor.

To qualify as an advocate for every child you will have…

• Completion of secondary education is required, with a preference of supplementary technical or university courses related to the Operations functional area of the organization (Finance, Administration, Human Resources, ICT, Supply and Logistics).

• Six years of progressive experience in clerical or administrative work, some of which should have been at a relatively senior administrative associate level, including on the job training in programme and administrative procedures and systems. Knowledge and skills in office management and organization of meetings and events.

  * A Master degree with at least one year experience will be considered in lieu of the six years required experience. Likewise, a Bachelor degree (License) with one year experience will be considered in lieu of the six years required experience.

• Fluency in French and Creole is required. Working knowledge of English is considered an asset.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA), and core competencies are: Nurtures, Leads and Manages People (1); Demonstrates Self Awareness and Ethical Awareness (2); Works Collaboratively with others (2); Builds and Maintains Partnerships (2); Innovates and Embraces Change (2); Thinks and Acts Strategically (2); Drive to achieve impactful results (2); Manages ambiguity and complexity (2)

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

General Service Staff are recruited locally. Candidates must be in possession of an existing work permit or resident/citizen of Haiti to be considered eligible for this post. Please note that General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.